[00:00:02]
ACCORDING TO THE VOTES RECORDED BY THE CLERK, THE SCHOOL BOARD OF WARREN COUNTY DOES HEREBY CERTIFY THAT TO THE BEST OF EACH MEMBER'S KNOWLEDGE, ONE, ONLY PUBLIC BUSINESS MATTERS, LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS UNDER THE VIRGINIA FREEDOM OF INFORMATION ACT WERE DISCUSSED IN THE CLOSED MEETING TO WHICH THIS CERTIFICATION APPLIES.
AND TWO, ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION BY WHICH THE CLOSED MEETING WAS CONVENED, WERE HEARD, DISCUSSED, OR CONSIDERED BY THE SCHOOL BOARD.
MR. GRANT, COULD YOU DO ROLL CALL PLEASE? CERTAINLY.
[2.A. Call to Order - Pledge of Allegiance and Moment of Silence - School Board Chair]
YOU.IF YOU COULD PLEASE JOIN ME FOR THE PLEDGE OF ALLEGIANCE, FOLLOWED BY A MOMENT OF SILENCE.
ALLEGIANCE, INVISIBLE LIBERTY JUSTICE.
[2.B. Accept or Modify the Agenda - School Board]
IS THERE A MOTION TO ACCEPT OR MODIFY THE AGENDA? UH, MADAM CHAIR, I WANTED TO ASK THAT, AND I DON'T KNOW IF WE REALLY NEED TO MODIFY THE AGENDA, BUT WHEN WE GET TO THE DISCUSSIONS ABOUT THE L FK RENOVATIONS, IF WE COULD DO THE PRESENTATION ALL AT ONCE AND THEN DO THE SEPARATE BOATS, BECAUSE THEY DO RELATE TO EACH OTHER.AND I THINK WE DID HAVE A CONVERSATION WITH MR. SMITH ABOUT MAYBE DOING THAT, AND YOU'LL BE PREPARED TO PRESENT THEM ALL KIND OF AT THE SAME TIME.
IS THERE A MOTION TO ACCEPT OR MODIFY? DO YOU WANT ME TO ACCEPT IT AS OKAY, I MOVE TO ACCEPT THE, THE AGENDA AS IS? IS THERE A SECOND ON THAT? SECOND? ALL THOSE IN FAVOR? AYE.
[3.A. Attendance Award Presentation - Dr. Ballenger]
UP WE HAVE THE ATTENDANCE AWARD PRESENTATION, DR.AS YOU'RE AWARE, WE HAVE BEEN DOING THIS THIS YEAR, UM, TO REALLY MAKE A FOCUS ON ATTENDANCE CUZ WE KNOW THAT ATTENDANCE AND, UM, IS VERY IMPORTANT FOR OUR STUDENTS TO ATTEND SCHOOL ON A DAILY BASIS.
AND THIS MONTH, FOR THE MONTH OF FEBRUARY, I WOULD LIKE TO, UM, INTRODUCE OUR WINNERS, UH, TO START OFF WITH OUR ELEMENTARY.
UM, I BELIEVE THIS IS THE FOURTH TIME THAT THIS SCHOOL HAS WON THE ELEMENTARY ATTENDANCE AWARD.
UH, SO I WOULD LIKE TO BRING UP AS ROADS AND MS. LORI LEMAN.
SO CONGRATULATIONS AS RHODES ON BEING A FOUR-TIME WINNER SO FAR THIS YEAR.
OH, THANK YOU SO MUCH FOR RECOGNIZING US.
AND I BROUGHT WITH ME THREE STUDENTS WHOSE FAMILIES WERE GRACIOUS ENOUGH ON SHORT NOTICE SINCE THE MONTH ENDED YESTERDAY, AND THE MEETING WAS THIS EVENING TO BRING THESE STUDENTS ALONG.
AND A COUPLE OF THE FACES, KEEGAN AND KINLEY, YOU MIGHT RECOGNIZE FROM OUR APPRECIATION GIFTS WHERE WE ASK WHAT STUDENTS WOULD LIKE TO BE WHEN THEY GROW UP.
SO, AND THEN ALSO, DELANTE IS ONE OF OUR THIRD GRADERS, AND ALL THREE OF THESE STUDENTS CURRENTLY HAVE PERFECT ATTENDANCE FOR THE ENTIRE SCHOOL YEAR.
SO THAT'S HOW THEY WERE SELECTED.
SO AGAIN, WE APPRECIATE THE RECOGNITION AND WE THANK OUR FAMILIES FOR BEING SUPPORTIVE AND HELPING US EARN THIS AWARD.
WOULD ANY OF YOU LIKE TO SAY ANYTHING? OKAY.
LIKE I'VE TAKEN THIS PICTURE FEW TIMES.
HAVE ALL OF OUR STUDENTS HERE.
THIS MONTH'S SECONDARY AWARD, UH, FOR ATTENDANCE GOES TO SKYLINE MIDDLE SCHOOL.
THEY HAD A 91.75% ATTENDANCE RATE THIS MONTH.
[00:05:07]
THANK YOU DR.UH, BEFORE WE, UM, JUMP INTO THIS, WE HAVE OUR, UH, SCHOOL BOARD APPRECIATION, UM, UH, UH, GIFTS FOR YOU ALL.
WE KNOW SINCE WE'RE TALKING ABOUT ATTENDANCE, WE'RE OUR DAY TARDY ON IT BECAUSE IT WAS LAST MONTH, BUT WE WANNA TAKE A SECOND TO PASS THOSE OUT.
UH, ONE OF THE THINGS THAT SKYLINE MIDDLE SCHOOL HAS MADE AN ADJUSTMENT TO THIS YEAR WITH REGARDS TO, UH, ATTENDANCES, UH, WE ADJUSTED OUR LEADERSHIP TEAMS FROM LAST YEAR.
WE RECOGNIZED THAT, UH, JUST HAVING ONE P B I S TEAM FOCUS ON BEHAVIOR, ATTENDANCE AND CLIMATE AND CULTURE WASN'T ENOUGH.
SO WE SPLIT OFF AND SAID WE NEED, UH, ONE TEAM OF TEACHERS AND, AND ADMINISTRATORS TO JUST FOCUS ON ATTENDANCE.
AND MR. LOGAN IS THE HEAD OF THAT TEAM.
SO I INVITED MR. LOGAN HERE TONIGHT TO TALK ABOUT A LITTLE BIT ABOUT WHAT HE DOES WITH OUR STUDENTS.
UH, IT'S AN HONOR TO SPEAK WITH YOU TONIGHT.
UH, THANK YOU FOR SUPPORTING STUDENTS AND TEACHERS WITH, UM, WITHIN OUR DIVISION WITH THE IMPORTANT DECISIONS THAT YOU MAKE ON A REGULAR BASIS.
BALLINGER FOR HIS LEADERSHIP WITH THE SCHOOL DIVISION, MR. JOHNSON, FOR HAVING ME ON HIS TEAM AT SKYLINE MIDDLE SCHOOL.
UH, OUR ATTENDANCE COMMITTEE, UH, BORROWED OUR PHILOSOPHY FROM, UH, CAL RIPKIN, UH, JR.
WHO, UH, SAID THE GREATEST INFLUENCE ON YOUR SUCCESS IS TO JUST SHOW UP.
SO WE PUSHED THAT, UH, WITH OUR STUDENTS.
UM, TO ENCOURAGE STUDENT ATTENDANCE, WE'VE ADOPTED A MULTI-LAYERED APPROACH.
UH, WE CHOOSE TWO, TWO STUDENTS FROM EACH GRADE LEVEL TO RECOGNIZE EVERY WEEK FOR HAVING PERFECT ATTENDANCE.
THOSE STUDENTS ARE DRAWN AT RANDOM FROM IN THAT GRADE LEVEL.
THEY'RE CALLED DOWN TO THE OFFICE TO RECEIVE A SMALL PRIZE.
WE OFFER INCENTIVES LIKE ICE CREAM AND EXTRA RECESS TO THE GRADE LEVEL WITH THE BEST ATTENDANCE EACH MONTH.
WE TRIED TO ORGANIZE QUARTERLY EVENTS LIKE DANCES, PEP RALLIES, AND UH, WE TRIED TO GET A COMPETITION GOING WITH WARREN COUNTY MIDDLE SCHOOL THAT REQUIRED MORE, UH, COORDINATION THAN WE, UH, INITIALLY PLANNED.
UM, WE HAVE STUDENT SUPPORT COACHES, ADMINISTRATORS, AND, UH, OUR TRUANCY OFFICER, MR. HAYNES, MEET REGULARLY WITH PARENTS AND STUDENTS TO TRY AND WORK AROUND THE BARRIERS THAT THEY DESCRIBE, KEEPING THEM FROM GETTING TO SCHOOL EVERY DAY, AND WE CELEBRATE THEIR IMPROVEMENTS.
UM, ON A PERSONAL NOTE, I THINK MR. JOHNSON AND I ARE IN AGREEMENT THAT THE MOST VALUABLE ASSET WE HAVE AT OUR DISPOSAL IS MRS. PATTY HEIGHT, OUR HEAD SECRETARY, WHO IS ON TOP OF, UH, ALL THE THINGS RELATED TO ATTENDANCE, CALLING PEOPLE ON A REGULAR BASIS.
UM, SHE HAS A GENUINE, UH, CARE FOR EVERYONE'S ATTENDANCE AT THE SCHOOL.
AND, UH, WE ARE GONNA MISS HER NEXT YEAR.
SO THANKS FOR YOUR TIME TONIGHT.
UH, HOPE TO BE OF CONTINUED SERVICE TO THE STUDENTS IN OUR DIVISION.
AND, UH, THANK YOU AGAIN FOR, UH, RECOGNIZING OUR SCHOOL.
AND FOR OUR MOST IMPROVED THIS MONTH, UM, THEY HAD AN INCREASE OF, LOOKS LIKE, I'M SORRY, I DON'T HAVE MY GLASSES ON.
UM, BUT IT LOOKS LIKE ABOUT A 1.28% INCREASE FROM THE PREVIOUS MONTH.
THEY WERE ACTUALLY OUR HIGHEST AS FAR AS WHEN IT COMES TO INCREASING FROM THE PREVIOUS MONTH FOR THIS MONTH, UM, OF FEBRUARY, FROM JANUARY TO FEBRUARY, AND THAT IS SKYLINE HIGH SCHOOL.
I'D LIKE TO INVITE MS. SPERLING, SORRY, I BROUGHT A FULL HOUSE.
DEPUTY WIGINGTON, I SEE YOU BACK THERE TOO.
WE CONTINUE TO WORK REALLY HARD TO GET OUR STUDENTS TO COME TO SCHOOL AND TO MAKE WHAT GOES ON AT SCHOOL WORTHWHILE AND REWARDING, FOCUSING ON POSITIVE CONNECTIONS.
ONE OF OUR NEWEST MEMBERS OF OUR HIGH SCHOOL TEAM IS, UH, DR.
AND I WOULD BE REMISS IF I DIDN'T GIVE HIM
[00:10:01]
A SHOUT OUT.HE'S NOT HERE WITH US TONIGHT.
HE'S OUR NEW DEAN OF STUDENTS.
HE HAS BEEN BUSY TALKING WITH STUDENTS WHO STRUGGLE WITH CHRONIC ABSENTEEISM, DEVELOPING POSITIVE RELATIONSHIPS WITH THEM AND THEIR FAMILIES, CONNECTING FOLKS WITH SCHOOL-BASED AND COMMUNITY SUPPORTS TO HELP REMOVE IDENTIFIED BARRIERS TO CONSISTENT ATTENDANCE AND MEETING COUNTLESS MEETINGS TO DEVELOP ATTENDANCE SUPPORT PLANS.
WE HAVE SEEN MANY STUDENTS WHO HAVE MADE EXTREMELY POSITIVE CHANGES AND ARE NOW COMING TO SCHOOL CONSISTENTLY.
THAT SPILLS OVER, OBVIOUSLY, TO MORE SUCCESS EVERYWHERE IN THE SCHOOL, ACADEMICALLY, SOCIALLY, BEHAVIORALLY.
WE STILL HAVE A LOT OF WORK TO DO, BUT WE ARE VERY EXCITED ABOUT THAT POSITIVE TRAJECTORY.
AND I'D ALSO LIKE TO TAKE AN OPPORTUNITY TO DO SOME SHOUT OUTS FOR SOME REALLY FABULOUS THINGS GOING ON WITH SOME OF OUR STUDENTS AND STAFF AT SKYLINE HIGH SCHOOL.
THEY WILL BE SENDING THREE STUDENTS TO STATES AT THE END OF THIS MONTH.
SO THREE STUDENTS QUALIFIED TO MOVE ON.
UM, WE'LL GIVE A SHOUT OUT TO OUR, UH, VARSITY BOYS BASKETBALL TEAM ON.
THEY'RE A 67 50 WIN AGAINST WILLIAM MONROE FRIDAY NIGHT, BECOMING THE REGION THREE B CHAMPIONS FOR THE SECOND YEAR IN A ROW.
AND THEY WILL COMPETE THIS FRIDAY EVENING.
WE WILL BE AT WARREN COUNTY HIGH SCHOOL, UM, VERSUS LAKE TAYLOR HIGH SCHOOL OUT OF NORFOLK IN THE STATE QUARTER FINALS.
TICKETS WILL BE ONLINE SOLD, UH, IN ADVANCE OF THE GAME, BUT WE DON'T HAVE THE INFORMATION FROM VH S L YET.
SO ONCE WE GET THAT INFORMATION, WE'LL BE SHARING THAT OUT.
WE EXPECT A CROWD OF ABOUT A THOUSAND PEOPLE ON FRIDAY NIGHT.
I HAVE LOTS OF REPRESENTATIVES HERE WITH ME FROM, LET'S START WITH OUR WRESTLING TEAM.
UM, COACH KYLE SIMONS IS ATTENDING CLASSES TONIGHT, SO HE'S NOT ABLE TO BE HERE WITH US, BUT HE SENDS HIS BEST.
BUT I DO HAVE, UH, ONE OF OUR ENGLISH TEACHERS AND COACH STEVEN BOYLE HERE WITH ME THIS EVENING.
AND OUR HAWK WRESTLERS COMPLETED AN EXCELLENT SEASON BEING NAMED THE NORTHWEST DISTRICT AND REGION THREE B CHAMPIONS FOR THE SECOND CONSECUTIVE YEAR.
AND THEY PLACED THIRD AT THE STATE TOURNAMENT THIS YEAR WITH SEVEN ATHLETES PLACING AT THE STATE LEVEL.
UH, HAVE SEVERAL OF THEM JOINING US TONIGHT.
YOU WANNA WAVE? WHERE'S PHOENIX? THERE HE IS.
UH, PHOENIX IS A FOUR-TIME STATE PLACER, A ONE-TIME STATE CHAMPION AND WILL ATTEND A DIVISION ONE UNIVERSITY TO WRESTLE NEXT YEAR.
UM, WE DON'T HAVE DUST, DUSTIN, COME THERE.
WELL, DUSTIN GOO IS A THREE TIME, UM, STATE PLACER, A ONE-TIME STATE CHAMPION, AND HE WILL BE ATTENDING A DIVISION ONE CLEAR IN UNIVERSITY TO WRESTLE NEXT YEAR.
ALSO HERE TONIGHT IS HUNTER SOLOMON WAVE.
PLACER WILL BE ATTENDING VIRGINIA MILITARY INSTITUTE AND WILL BE WRESTLING NEXT SEASON.
UM, PEYTON CARTER, PEYTON FIRST TIME STATE, ONE TIME STATE PLACER WILL ATTEND A UNIVERSITY AND WILL BE WRESTLING NEXT SEASON.
AND WE HAVE MORGAN LAYMAN THERE SHE IS.
UH, MORGAN IS THE FIRST EVER FEMALE TO WIN A MATCH AT THE CLASS THREE STATE TOURNAMENT, AND SHE WAS NAMED THE 2023 VH S L STATE CHAMPION AT THE FIRST GIRL STATE CHAMPIONSHIP THIS PAST WEEKEND.
SO, BIG ROUND OF APPLAUSE FOR OUR WRESTLERS.
I ALSO HAVE SOME OF OUR INDOOR TRACK ATHLETES HERE THIS EVENING.
VERY FRESH OFF THEIR V H S L STATE TOURNAMENT ON MONDAY AND TUESDAY OF THIS WEEK.
I HAVE COACH MISTY BORDNER HERE.
WHERE'S COACH? SHE DIDN'T COME UP.
SHE DIDN'T COME UP WAVE MS. BORDNER
WE HAD NINE HAWKS THAT WERE ELIGIBLE TO COMPETE AT THE STATE LEVEL.
AND, UH, PLACING, I HAVE SOME INFORMATION TO SHARE.
AVA BORDNER SENIOR AT SKYLINE HIGH SCHOOL.
SHE IS THE INDOOR TRACK REGIONAL CHAMPION IN THE 1000 METER, THE 1600 METER.
THE INDOOR TRACK STATE CHAMPION IN 1600 METER AND RUNNER UP IN THOUSAND 1000 METER.
THE COUNTY RECORD HOLDER IN 500 METERS, 1000 METERS AND 1600 METERS.
AND THE SKYLINE RECORD HOLDER IN 300, 500, 1000 1,601 MILE AND 3,200 METERS.
ALSO, AVA IS THE FIRST SKYLINE FEMALE ATHLETE TO BECOME A TWO-TIME STATE CHAMPION.
WE ALSO HAVE ASAN ABU KASSAM, UH, SOPHOMORE AT SKYLINE.
HE IS THE INDOOR TRACK REGIONAL RUNNER UP IN LONG JUMP, BOTH COUNTY AND SKYLINE RECORDS IN HIGH JUMP AND LONG JUMP AND TWO EVENT MEDALISTS AT STATE IN BOTH LONG JUMP AND HIGH JUMP.
SO, WITH ALL OF THAT SAID ABOUT ALL OF THESE FABULOUS INDIVIDUALS, WHAT'S EVEN MORE EXCEPTIONAL ABOUT ALL OF THEM IS THE FACT THAT THEY ARE GENUINELY JUST AWESOME PEOPLE.
THEY'RE EXCELLENT ROLE MODELS FOR PEOPLE AT OUR SCHOOL AND YOUNGER FOLKS IN OUR COMMUNITY.
AND THEY'RE EXCELLING ACADEMICALLY IN SOME OF OUR MOST CHALLENGING COURSE OFFERINGS.
AND THEY MAKE ME PROUD TO BE A SKYLINE HIGH SCHOOL.
THANK YOU FOR ALLOWING ME TO SHARE WITH THEM.
LET'S GIVE THEM, GIVE THEM ALL A ROUND OF APPLAUSE.
YOU WANNA COME UP WITH ME GUYS AND GET THE
[00:15:11]
WIDE ANGLE HERE? TWO, THREE.AND YOU GUYS ARE CERTAINLY WELCOME TO LEAVE.
UM, THANK YOU ALL FOR COMING THIS EVENING.
OKAY, NEXT UP WE HAVE COMMUNITY PARTICIPATION.
IT IS THE DUTY OF THE CHAIRPERSON OF THE SCHOOL BOARD WITH ASSISTANCE FROM THE COUNTY SHERIFF AS NECESSARY TO CONDUCT THE MEETING IN AN ORDERLY MANNER AND TO LIMIT DISCUSSION TO TOPICS RELEVANT TO THE ISSUE BEFORE THE BOARD FOR CONSIDERATION.
PERSONS ADDRESSING THE SCHOOL BOARD ARE ADVISED TO LIMIT THEIR REMARKS TO THOSE RELEVANT TO THE PENDING ITEMS. NO PERSONS IN ATTENDANCE SHALL BE ALLOWED TO VOICE REMARKS EXCEPT AS RECOGNIZED BY THE CHAIRPERSON OR THE CLERK OF THE BOARD AFTER AUDIBLY STATING THEIR NAME AND WHOM THEY REPRESENT.
IF APPLICABLE, NO PERSON SHALL BRING INTO THE BOARDROOM ANY SIGN, BANNER, OTHER SUCH ITEM WHICH WOULD INTERFERE WITH OTHER MEMBERS OF THE PUBLIC IN SEEING, HEARING OR OTHERWISE PARTICIPATING IN THE MEETING.
PROVIDED THAT MODELS, PHOTOS, MAPS, CHARTS, DRAWINGS, AND OTHER SUCH DEMONSTRATIVE MATERIALS INTENDED FOR USE IN A PRESENTATION BY A SPECIFIC PERSON SHALL BE PERMITTED UPON RECOGNITION BY THE CHAIR OR THE CLERK OF THE BOARD.
THE SPEAKER SHALL ADDRESS THE SCHOOL BOARD CHAIR CAN FIND THEIR COMMENTS TO ISSUES OF PUBLIC CONCERN RELATING TO THE OPERATION OF WARREN COUNTY PUBLIC SCHOOLS REFRAIN FROM WORDS OR STATEMENTS, WHICH FROM THEIR USUAL CONSTRUCTION AND COMMON ACCEPTANCE ARE DEFAMATORY TO SPECIFIC INDIVIDUALS OR TEND TO VIOLENCE OR BREACH OF THE PEACE.
REFRAIN FROM OBSCENITY IN VULGARITY.
WHEN DIRECTED BY THE CHAIRPERSON GROUPS OR INDIVIDUALS IN THE AUDIENCE CREATING AN ATMOSPHERE DETRIMENTAL TO OR DISTURBING, THE ORDERLY CONDUCT OF THE MEETING WILL BE ASKED TO REFRAIN FROM SUCH CONDUCT ONCE ANY ADDITIONAL DISTURBANCE AFTER THE WARNING WILL NOT BE TOLERATED.
AND THE CHAIRPERSON WILL ASK THE COUNTY SHERIFF TO REMOVE THE INDIVIDUAL GROUP OR CLEAR THE BOARDROOM SO THAT THE BOARD CAN CONDUCT THE BUSINESS OF THE SCHOOL DIVISION WHEN RECOGNIZED.
PLEASE STATE YOUR NAME FOR THE RECORD, WHETHER YOU ARE A COUNTY RESIDENT, PARENT OF A WARREN COUNTY PUBLIC SCHOOL STUDENT OR AN EMPLOYEE OF THE SCHOOL DIVISION.
AND LIMIT YOUR COMMENTS TO THREE MINUTES.
MR. GRANT, DO WE HAVE ANYONE SIGN UP CURRENTLY? WE DO NOT HAVE ANYBODY SIGNED UP.
IS THERE ANYONE WHO WOULD LIKE TO SPEAK THIS EVENING? OKAY, WE'RE GONNA MOVE ON
[4. Consent Agenda]
TO THE CONSENT AGENDA.IS THERE A MOTION I MOVE THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED? IS THERE A SECOND? I'LL SECOND.
ANY DISCUSSION ON THAT? ALL THOSE IN FAVOR? AYE.
[5.A. Superintendent]
NEXT UP WE HAVE REPORTS, DR.THANK YOU MADAM CHAIR L FK, AND AS RHODE ARE CELEBRATING, READ ACROSS AMERICA WEEK WITH DIFFERENT DAILY THEMES.
REST JEFFRIES CHORUS WILL BE SIGNING, UH, SINGING THE NATIONAL ANTHEM AT THE LITTLE LEAGUE OPENING DAY CEREMONY ON APRIL 1ST.
UM, MS. PETTY, WE'LL BE, UH, MEETING WITH THE RETIRED TEACHERS ASSOCIATION TO BRAINSTORM WAYS TO SUPPORT AND MENTOR FIRST YEAR TEACHERS FOR NEXT SCHOOL YEAR.
SKYLINE HIGH SCHOOL, AS MISS SPERLING ALREADY INTRODUCED, UH, WE'VE, WE'VE HAD, UH, A 1600, UH, STATE CHAMPION AND OTHER MEDALISTS.
UM, ALSO SHE MENTIONED THE, UM, THE WRESTLING, UH, THREE STATE RUNNERS UP IN WRESTLING.
UM, A GIRLS WRESTLING CHAMPION, UM, ALSO THE FORENSIC THAT SHE MENTIONED EARLIER, UH, THE BOYS HIGH SCHOOL BASKETBALL.
I WOULD INVITE EVERYBODY TO COME OUT TO THAT GAME, UM, IN SUPPORT.
IT WILL BE PRETTY CROWDED, BUT, UM, I'M SURE WE CAN FIND SOME ROOM THERE.
UH, SO GOING OUT AND SUPPORTING OUR LOCAL STUDENTS.
ALSO, SKYLINE HIGH SCHOOL CLIMATE AND CULTURE COMMITTEE IS HOSTING A DESIGNER HANDBAG BINGO NIGHT ON FRIDAY, APRIL 28TH AT 6:00 PM AND THE SKYLINE CAFETERIA.
$35 PER PERSON WITH ADDITIONAL CARDS BEING SOLD AT THE DOOR BASED ON AVAILABILITY.
HAVE A CHANCE TO WIN SOME FABULOUS DESIGNER HANDBAGS STUFFED WITH GOODIES AND GIFT CARDS, AND SUPPORT THE STUDENTS AND STAFF AT SKYLINE HIGH SCHOOL.
ALSO ON MARCH 3RD, WARREN COUNTY HIGH SCHOOL ACADEMIC TEAM, UM, WILL HAVE THEIR AWARD BANQUET AT FOUR 30.
UM, MARCH 8TH AS ROADS FOURTH GRADE FIELD TRIP TO, UH, WARREN COUNTY HIGH SCHOOL, UH, FOR MUSICAL NINE AT ONE O'CLOCK MARCH 8TH, HIL DEJA BOOK, FAIR FAMILY NIGHT,
[00:20:01]
SIX TO EIGHT.ALSO ON MARCH THE EIGHTH, LESLIE FOX, KAISER THIRD GRADE FIELD TRIP TO THE WARREN COUNTY HIGH SCHOOL FOR MUSICAL.
MARCH 9TH, E WILSON MORRISON WILL HAVE THEIR AFTER SCHOOL MOVIE.
UH, WILLIE WONKA, THE CHOCOLATE FACTORY FROM TWO 30 TO FOUR 30.
UH, WARREN COUNTY HIGH SCHOOL MUSICAL PERCY JACKSON AND THE LIGHTNING THIEF AT SEVEN O'CLOCK, UH, MARCH 10TH, SKYLINE HIGH SCHOOL, FFA COMPETITION FROM 1230 TO FOUR 30.
MARCH 11TH, UM, MARCH 13TH AS ROADS BOOK FAIR FAMILY NIGHT, MARCH 14TH, E WILSON MORRISON.
AND THEN ON MARCH 15TH, WARREN COUNTY HIGH SCHOOL, UH, WILL HAVE THEIR WINTER CHEER, UH, BANQUET.
ALSO ON MARCH 16TH, HILDA J WILL HAVE THEIR, UH, TITLE ONE FAMILY STEM NIGHT, UH, FROM FIVE 30 TO SEVEN LF K'S KINDNESS CLUB FROM 2 45 TO 3 45 ON MARCH 16TH.
UH, THEN ALSO AT SKYLINE HIGH SCHOOL ON MARCH 23RD, THEY'RE GOING TO HAVE THE, UH, NATIONAL HONORS BLOOD DRIVE FROM NINE TO THREE O'CLOCK, MARCH 23RD AT LF K.
THERE WILL BE A BOOK FAIR FAMILY NIGHT FROM THREE TO FIVE, MARCH 27TH AS ROAD SPRINGS PICTURES.
UM, WE HAVE OUR, UH, ELEMENTARY KINDERGARTEN REGISTRATION COMING UP.
ALSO, WE WILL HAVE THE, UH, ON MARCH 29TH, THE MOBILE DENTIST WILL BE AT AS ROADS ALSO, MARCH 29TH, THERE'S A RAINBOW PUPPET SHOW AT E WILSON MORRISON, MARCH 29TH, SKYLINE HIGH SCHOOL.
UH, SKYLINE MIDDLE SCHOOL, FFA AWARDS BANQUET FROM SIX TO EIGHT, MARCH 29TH, L F K.
THAT'S THEIR FAMILY ENGAGEMENT EVENT FROM FIVE TO SIX.
MARCH 30TH, E WILSON MORRISON WILL HOST A TALENT SHOW FROM SIX O'CLOCK MARCH 30TH.
ALSO, UH, RESY, JEFF'S FIFTH GRADE WILL VISIT WARREN COUNTY MIDDLE SCHOOL AND SKYLINE MIDDLE SCHOOL, UH, TO TURF BETWEEN, UM, NINE AND 11 AND 10 TO 12.
AND THEN TO FINISH OFF MARCH ON MARCH 30TH.
RESY JEFFRIES WILL HAVE A CHORUS CONCERT AT FIVE O'CLOCK.
SO THERE'S A LOT OF ACTIVITIES, A LOT OF FAMILY ENGAGEMENT, A LOT OF OPPORTUNITIES FOR, FOR OUR FAMILIES TO COME OUT AND, AND BE IN OUR SCHOOLS AND AND TO BE WITH THEIR CHILDREN.
AND SO I JUST WANTED TO SHARE THOSE EVENTS.
I ENCOURAGE FAMILIES TO, TO GET ONTO THEIR SCHOOLS' WEBSITE, LOOK AT THEIR CALENDAR OF EVENTS.
UM, YOU KNOW, WE ARE HERE AS A PARTNER TO HELP YOU EDUCATE YOUR CHILDREN.
SO COME AND JOIN US IN ALL THE FUN.
[5.B. School Board]
GONNA HAVE SCHOOL BOARD COMMENTS.UM, SO I'LL JUST, UM, LET Y'ALL KNOW THAT I SIGNED UP FOR THE EDOS LAB, UM, SCHOOL BOARD FINANCE SERIES FOR SCHOOL BOARD MEMBERS THAT MRS. SALANS HAD DONE A WHILE AGO AND RECOMMENDED TO US.
UM, SO THAT STARTED LAST MONTH AND IT'S BEEN REALLY GOOD, REALLY HELPFUL TO HAVE A REALLY, UM, GOOD FRAMEWORK FOR HOW TO THINK ABOUT SCHOOL BOARD FINANCE.
JUST WANTED TO, UM, THANK ALL THE SCHOOLS AND ALL THE, THE, UM, APPRECIATION THAT WAS SHOWN TO US DURING THE MONTH FOR THE SCHOOL BOARD APPRECIATION.
UM, IT WAS CERTAINLY APPRECIATED.
THAT'S A LOT OF APPRECIATION THERE.
UM, AND IT WAS GREAT TO, YOU KNOW, OUR, OUR RETREAT WAS AT LF K, SO IT WAS REALLY GREAT TO BE ABLE TO SEE THAT CONSTRUCTION TAKING PLACE AT LF K.
UM, AND IT'S JUST REALLY GOOD TO HEAR ALL THE THINGS THAT ARE HAPPENING.
YOU KNOW, WE ARE, YOU KNOW, BACK TO, I HATE TO SAY THE WORD NORMAL, BUT ALL THE ACTIVITIES THAT THE SCHOOLS ARE HAVING AND THE CELEBRATIONS AND THE OPPORTUNITIES, UM, FOR THE STUDENTS TO BE ABLE TO GO BACK TO THEIR SCHOOL AND BRING THEIR PARENTS AND, AND THEIR FAMILIES IN FOR ALL THE DIFFERENT THINGS, UM, YOU KNOW, AND SHOWCASE WHAT THEY'RE DOING.
SO IT'S REALLY NICE TO HEAR THAT WE HAVE A, A VERY BUSY MARCH IN OUR SCHOOLS, IT SOUNDS LIKE.
FUNK, MS. SAS, CHAIR
FOR THOSE OF YOU WHO DON'T KNOW, WE SLOWLY GET LOWER AS AS THE NIGHT GOES ON.
UM, I WANTED TO ALSO THANK ALL THE SCHOOLS FOR THE, FOR THE GIFTS OF APPRECIATION.
THAT WAS, THAT WAS REALLY TOUCHING AND, AND SWEET.
AND THEN, UM, I HAD A LITTLE SOMETHING THAT I WANTED TO TALK ABOUT TONIGHT, IF YOU GUYS WILL HUMOR ME FOR A MOMENT.
SO THIS MORNING, MARK, EXCUSE ME, THE FIVE YEAR ANNIVERSARY OF MY SISTER'S DEATH FROM A FENTANYL OVERDOSE.
UM, SO JUST, I WANTED TO TALK ABOUT THIS BECAUSE IT COULD AFFECT ANY CHILD AT AND ANY PARENT AT ANY TIME.
[00:25:01]
WITH ANOTHER GENERAL ASSEMBLY ENDING AND NO REAL CHANGE BEING BROUGHT ABOUT TO HELP RESOLVE THIS OPIATE EPIDEMIC, I WANTED TO TALK ABOUT HOW THE SYSTEM FAILED HER AND, UM, SOME CHANGES THAT I WOULD HOPE WOULD BE MADE.UM, I KNOW A LOT OF FAMILIES WHO HAVE THIS HAPPEN DON'T HAVE THIS PLATFORM THAT, THAT I HAVE.
SO I APPRECIATE THE, THE FEW MINUTES OF YOUR TIME.
I'LL PREFACE THIS STORY BY SAYING THAT, THAT NONE OF THIS TOOK PLACE IN WARREN COUNTY.
AND IT'S CERTAINLY NOT TO, TO PLACE BLAME, JUST TO IDENTIFY AREAS THAT THINGS COULD CHANGE.
UM, THE LAST YEAR OF HER LIFE, SHE WAS A DANGER TO HERSELF AND TO OTHERS.
AND THE CATCH AND RELEASE SYSTEM DIDN'T HELP HER IN ANY WAY.
IT MERELY CAUSED HER TO ACCUMULATE EXTENSIVE DEBT FROM ALL THE FINES AND FEES, WHICH DROVE HER DEEPER INTO ADDICTION.
AND AT TIME IT EVEN CREATED BARRIERS TO HER RECEIVING HELP IN TREATMENT.
UM, YOU'LL SEE THAT AFTER HER REPEATED OVERDOSES, OUR FAMILY HAD FINALLY GOTTEN HER A BED IN AN INPATIENT LONG-TERM TREATMENT FACILITY.
AND WITHIN 24 HOURS, SHE WAS REMOVED BY, FROM THE TREATMENT FACILITY, BY POLICE, BECAUSE SHE HAD FAILED A DRUG TEST.
UM, THEY REMOVED HER FROM THE SAFETY OF INPATIENT CARE.
THEY TOOK HER TO JAIL AND IMMEDIATELY PROCESSED HER BACK OUT ONTO THE STREET WHERE OUR FAMILY WAS NOT NOTIFIED AND THEN WE COULD NOT FIND HER.
UM, I UNDERSTAND THAT THE OFFICERS WERE JUST DOING THEIR JOB, BUT THE SYSTEM THAT DIRECTED THEM TO DO SO IS BROKEN.
SUBSEQUENTLY, HER ROLLERCOASTER RIDE OF DRUG ADDICTION CONTINUED ON, UM, MORE FINES PILING UP.
SHE HAD PROBATION ACROSS THREE COUNTIES.
THE COURTS MANDATED HER TO PAY AND ATTEND ALCOHOL CLASSES, WHICH AREN'T REALLY HELPFUL TO A HEROIN ADDICT.
UM, THEY REQUIRED HER TO PAY $200 A MONTH TO HAVE AN INTERLOCKED BREATHALYZER IGNITION DEVICE PUT ON HER CAR.
BUT AGAIN, DRINKING WAS NOT HER PROBLEM.
AND THE DEVICE DOES NOTHING TO HELP THOSE WHO HAVE A HEROIN ADDICTION.
SO SHE WAS DROWNING FINANCIALLY, AND THE STRESS OF IT WAS MAKING HER ADDICTION INCREASINGLY WORSE.
UM, BY THE START OF DECEMBER, SHE WAS PUT IN JAIL FOR 45 DAYS.
AND AFTER, BECAUSE SHE FAILED ANOTHER DRUG TEST, THIS TIME, SHE LOST HER JOB AS A RESULT, WHICH SEEMED CRUELLY IRONIC, SEEING AS HAD SHE BEEN ALLOWED TO STAY IN THE 90 DAY INPATIENT TREATMENT, SHE COULD HAVE KEPT HER JOB DUE TO THE MEDICAL LEAVE, LEAVE ACT PROTECTIONS.
UM, BUT WE WERE RELIEVED THAT SHE WOULD BE ALIVE THROUGH THE HOLIDAYS.
AND IN HINDSIGHT, IT IS SAD KNOWING THAT HER LAST CHRISTMAS WAS SPENT IN JAIL.
UM, WHEN SHE WAS RELEASED THIS LAST TIME, WE WERE PROMISED BY THE STATE THAT IT WOULD BE DIFFERENT, THAT SHE WOULD BE IN A SPECIAL PROGRAM, THAT SHE WOULD HAVE A GPS ANKLE MONITOR PLACED ON HER.
UM, SOMEHOW THEY RELEASED HER AND FORGOT TO PUT THE TRACKER ON HER.
UM, AND OF COURSE, THEY REQUIRED HER TO ATTEND MORE ALCOHOL CLASSES, MORE FINES, MORE FEE, MORE FEES, MORE FINANCIAL PENALTIES.
AND NOW SHE HAD NO JOB ON TOP OF IT ALL.
AND AT THIS POINT, THEN SHE COULDN'T EVEN AFFORD TO ATTEND TREATMENT OF ANY KIND.
UM, SHE ENDED UP PASSING AWAY AND THEY ACTUALLY HAD, AT HER FUNERAL, THE RECEPTION AFTERWARDS, EIGHT DAYS AFTER SHE DIED, HER PROBATION OFFICER SHOWED UP TO ARREST HER BECAUSE SHE NEVER CAME TO CHECK IN THE 30 DAYS POST HER RELEASE.
AND WHEN WE ASKED THE PROBATION OFFICER, YOU KNOW, WHY SHE DIDN'T COME SOONER, SHE SAID SHE WAS JUST TOO BUSY.
SO WHAT I AM ASKING IT ALL LAW ENFORCEMENT AGENCIES ACROSS THE COUNTRY, PLEASE STOP ARRESTING PEOPLE WHEN THEY ARE IN A TREATMENT FACILITY.
STOP TAKING THEM OUT OF A TREATMENT FACILITY SIMPLY BECAUSE THEY FAILED A DRUG TEST THAT CAUSED THEM TO VIOLATE THEIR PROBATION.
IT DOESN'T MAKE ANY SENSE WHATSOEVER.
AND IF THE STATE ISN'T GONNA STEP UP AND HELP THESE ADDICTS AT LEAST GET OUTTA THE WAY AND LET THE FAMILIES HELP THEM.
SO THAT WAS WHAT I WANTED TO SAY FOR TONIGHT.
THANK YOU FOR SHARING THAT WITH US.
MR. VANDI, UH, THANK YOU, MADAM CHAIR.
UM, I, WE ATTENDED A RETREAT AT LF K, HAD A WALKTHROUGH THERE, SAW THE DIFFERENT CONSTRUCTION.
WE HAD TO, UM, MAKE A, UH, DECISION ON A COUPLE OF THINGS THAT, UH, WERE UNEXPECTED, UH, WHICH WE DID.
AND I ATTENDED A, UM, A CONSTRUCTION MEETING, UM, FOR LF K ALONG WITH MS. SALEENS.
AND, UM, THAT WAS PRETTY PRODUCTIVE.
UM, MR. MABE WAS THERE AND CHERYL WAS THERE.
SO, UH, WE'RE MOVING RIGHT ALONG.
I THINK WE'RE GONNA BE ON SCHEDULE.
UM, SOME OF THE, SOME OF THE LITTLE THINGS THAT, UH, KIND OF MESH TOGETHER IS LIKE THE, UM, KITCHEN.
[00:30:01]
AND I WAS CONCERNED THAT THE KITCHEN WILL BE DONE DURING THE SUMMER CUZ WE'RE NOT FEEDING ANY CHILDREN THEN.UH, AND I WAS WORRIED ABOUT WHAT IF SOME SORT OF GLITCH HAPPENS IN THE KITCHEN? WHAT ARE WE GONNA DO WHEN THE CHILDREN COME BACK? SO, UM, WE DISCUSSED THAT THAT, UM, SOLUTION WOULD BE NECESSARY, A BACKUP PLAN.
AND, UH, WE'VE BEEN ASSURED THAT THAT WON'T BE NECESSARY, BUT YOU NEVER CAN TELL.
SO WE'RE KEEPING AN EYE ON IT.
UM, AND, UM, THE, EVERYTHING SEEMS TO BE GOING PRETTY PROFESSIONAL THERE.
THEY PUT, UM, THERE'S A DOOR OFF THE STAGE WHERE DUST COULD GO UP TO THE STAGE AND EVENTUALLY INTO THE GYM.
THEY'RE SO, UH, PAYING ATTENTION TO THE DETAILS THERE.
THEY PUT A, UM, LIKE A DUST MOP THERE TO CATCH ANYTHING BEFORE IT GOT IN THERE.
SO THESE GUYS ARE DOING A GOOD JOB AND THEY'RE VERY METICULOUS.
IT WAS, UH, A GREAT, A GREAT, UH, THING TO GO THROUGH.
I DON'T THINK I HAVE MUCH ELSE TO ADD.
UM, I ALSO APPRECIATE ALL THE, ALL THE GIFTS AND RECOGNITION AND WELCOME THAT WE RECEIVED AT L FK DURING OUR RETREAT.
I ALSO APPRECIATE THE, THE EXTRA AND BEHIND THE SCENES WORK THAT MS. LOWE AND DR.
FUNK HAVE BEEN DOING ON OUR BUDGET SUBCOMMITTEE WITH DR.
BALLINGER AND THE WORK THAT MR. RANALDI AND MS. SALEENS DO WITH OUR FACILITIES, UM, COMMITTEE, JUST SO THAT WE CAN ALL, UM, HOPEFULLY BE IN GOOD COMMUNICATION, UM, WITH EACH OTHER AND WITH, WITH OUR BOARD OF SUPERVISORS AS WE MOVE FORWARD WITH THESE PROJECTS AND WITH THIS BUDGET.
[5.C. FY 2024 Budget Presentation - Dr. Chris Ballenger]
I GUESS WITH THAT, WE'RE GONNA HEAR MORE ABOUT THE BUDGET THIS EVENING.WELL, I GUESS TO GIVE A LITTLE BIT, I KNOW, SO DR.
BOWER'S GONNA DO HIS INITIAL BUDGET PRESENTATION THIS EVENING, AND THEN THERE'S GONNA BE, UM, A LITTLE BIT OF JUST BACKGROUND INFORMATION ON SOME OVERALL GENERAL KNOWLEDGE SO THAT WE ALL KIND OF KNOW WHERE SOME OF THE NUMBERS AND CODING COMES FROM IN OUR BUDGET, BECAUSE IT'S, IT CAN BE VERY, VERY, UM, FOR EVERYONE.
AND THIS IS JUST KIND OF A, HOPEFULLY BRIEF OVERVIEW OF SOME OF THAT BACKGROUND
AND IF IT'S OKAY, I WILL DO THAT FROM DOWN HERE.
UM, I DO WANT TO PREFACE THIS PRESENTATION.
REMEMBER, THIS IS NOT THE FINAL BUDGET.
THIS IS JUST KIND OF WHERE WE'RE AT.
UM, RIGHT NOW, WE'RE STILL IN FLUX WITH THE SENATE AND THE HOUSE.
UM, AS YOU KNOW, THE, THE GENERAL ASSEMBLY, THEY ADJOURNED, I BELIEVE IT WAS LAST WEEKEND, UH, WITH A SKINNY BUDGET, WHICH TAKES CARE OF THIS YEAR.
BUT NOTHING MOVING FORWARD INTO NEXT YEAR.
SO AGAIN, THIS IS A FIRST LOOK OF WHERE WE'RE AT, KIND OF COMPARING THIS, THE GOVERNOR'S BUDGET, THE, THE SENATE BUDGET, THE HOUSE BUDGET, AND LOOKING AT WHAT, WHAT IS HAPPENING WITH OUR DIVISION, WHAT OUR NEEDS ARE.
SO BY NO MEANS IS THIS THE FINAL PRODUCT, AND I AM NOT ASKING THE BOARD AGAIN, THIS IS WHY IT'S A REPORT.
UM, THERE IS NO APPROVAL ON THIS AT, AT ALL FOR THE BOARD TONIGHT.
UM, AS WE HEARD THAT THE, I BELIEVE THE GOVERNOR TOLD, TOLD THE GENERAL ASSEMBLY THAT HE'S HERE ALL SUMMER.
SO, YOU KNOW, HOPEFULLY IT DOESN'T LAST THAT LONG AS WE DID LAST YEAR, WAITING UNTIL THE LAST WEEK OF, OF, UM, I BELIEVE IT WAS JUNE, UH, TO GET A BUDGET SET UP FOR THE NEXT SCHOOL YEAR.
SO HOPEFULLY IT GOES A LITTLE SMOOTHER, UM, THIS YEAR.
SO I JUST WANNA START OFF BY VIRGINIA CODE REQUIRES ME AS THE SUPERINTENDENT TO DEVELOP AN ESTIMATED BUDGET AND DELIVER THAT TO THE SCHOOL BOARD AND TO THE GOVERNING BODY.
AND WITHIN CODE, IT TELLS ME THAT I'M TO OUTLINE THE SPECIFIC NEEDS THAT WE HAVE WITHIN OUR SCHOOL DIVISION IN ORDER TO OPERATE.
SO WHAT DOES OUR BUDGET PROCESS LOOK LIKE? SO THIS STARTS IN NOVEMBER WHEN WE START HAVING OUR COST CENTERS COME IN TO, TO LOOK AT DEVELOPING OUR BUDGET.
SO WE, WE LOOK AT OUR, WE HAVE OUR COST CENTERS COME IN.
THEY PROVIDE US WITH INFORMATION ON EMPLOYEES THAT THEY MAY NEED, UM, NON-LABOR NEEDS, CAPITAL NEEDS WITHIN THE, WITHIN THE SCHOOL OR WITHIN THAT COST CENTER.
AND SO WE, WE GATHER ALL OF THAT INFORMATION IN NOVEMBER AND THEN START TO SYNTHESIZE THAT INFORMATION.
UM, AS WE, WE WORK THROUGH THIS YEAR, WE DID WHAT WAS CALLED A MODIFIED ZERO BASED BUDGET ON OUR NON-LABOR.
SO I ASK EVERY SINGLE COST CENTER TO START WITH
[00:35:01]
ZERO, AND THEN TO BUILD THEIR NON-LABOR BUDGET ON THE NEEDS THAT THEY WOULD HAVE IN PLANNING FOR NEXT YEAR.SO IF YOU HAVE A COPIER, WHAT IS THE COST OF THE COPIER PER MONTH? THAT'S A LINE ITEM.
IF YOU'RE GOING TO DO THIS PROGRAM THIS YEAR AND YOU NEED THESE FUNDS, THIS IS WHAT YOU NEED TO, TO PLAN FOR.
SO, SO EACH SCHOOL WENT IN AND SOME, AND ALL COST CENTERS WENT IN.
SO SOME BUDGETS DIDN'T INCREASE AT ALL.
SOME BUDGETS MIGHT'VE INCREASED $3,000, SOME MIGHT'VE INCREASED 15.
IT, IT JUST DEPENDING UPON THEIR NEED OF WHAT WAS NEEDED FOR THEIR COST CENTER IN ORDER TO OPERATE WHAT THEY, THEY FELT AS THE ADMINISTRATOR TO, TO GET THE JOB DONE FOR 24.
THEN IN DECEMBER, MR. VALENTINE, WHO, WHO'S SAT BACK THERE IN THE BACK ROW, UM, HE STARTS TO REALLY SYNTHESIZE THAT INFORMATION AND PUT IT ALL IN A WORKING DOCUMENT FOR US.
UM, ALSO ABOUT THAT TIME WE WERE FREE.
WE RECEIVE OUR FIRST NUMBERS, AND THAT'S THE GOVERNOR'S BUDGET.
WE RECEIVE THOSE JUST TYPICALLY BEFORE WE GO ON, UM, WINTER BREAK.
AND THAT'S OUR FIRST LOOK AT, HEY, HERE'S, HERE'S WHAT THE STATE'S LOOKING AT GIVING US FROM THE GOVERNOR.
AND WE STILL KNOW THAT THERE'S TWO OTHER BUDGETS OUT THERE THAT WE HAVE TO, TO KIND OF WAIT ON AND THEN SEE WHAT'S GONNA HAPPEN.
SO THEN IN JANUARY AND FEBRUARY WE HIT, YOU KNOW, TYPICALLY YOU'RE GONNA SEE YOUR, YOUR HOUSE AND SENATE BUDGETS COME THROUGH, BUT AGAIN, WE'RE NOT THERE YET.
UM, THIS YEAR WE WERE SUPPOSED TO.
AND THEN WE START PREPARING OUR, OUR BUDGET BASED UPON KIND OF WHERE WE ARE, WHAT WE'RE SEEING FROM THE STATE AS FAR AS WHAT OUR FUNDS ARE GONNA BE OR WHAT OUR REVENUE WILL BE.
THEN IN MARCH AND APRIL, WE PRESENT THE BUDGET.
YOU GUYS APPROVE THE BUDGET, WE SEND IT TO THE COUNTY, THEY ADVERTISE, UM, ALL THAT INFORMATION.
AND THEN MAY, WE'RE SUPPOSED TO FINALIZE A BUDGET.
SO WHAT ARE SOME OF THE REQUIREMENTS THAT WE AS A SCHOOL SYSTEM HAVE? SO WITHIN THE SCHOOL SYSTEM, A LOT OF TIMES WHEN YOU LOOK AT OUR BUDGET, YOU SEE A BUNCH OF NUMBERS WITH A DOLLAR SIGN OUT BY IT.
AND I'M GONNA TRY TO EXPLAIN SOME OF THOSE NUMBERS AND SOME OF THE REQUIREMENTS THAT WE HAVE BECAUSE THE DEPARTMENT OF EDUCATION REQUIRES US TO, TO USE THAT SYSTEM IN OUR ACCOUNTING.
AND SO, WHAT OTHER REQUIREMENTS DO WE HAVE? ONE, AGAIN, AS I JUST MENTIONED, WE'RE REQUIRED TO ACCOUNT FOR SPENDING OF STATE AND LOCAL AND FEDERAL DOLLARS, UM, IN ACCORDANCE WITH THE REQUIRED, WITH THE REQUIRED ACCOUNTING SYSTEM.
SO WE HAVE TO USE THE MODEL THAT IS GIVEN TO US AND WE HAVE TO FOLLOW IT.
SCHOOLS MUST ALSO MAINTAIN WHAT'S CALLED A MAINTENANCE OF EFFORT.
WHAT IS MAINTENANCE OF EFFORT? MAINTENANCE OF EFFORT IS WHEN YOU RECEIVE FEDERAL DOLLARS, AND I'M GONNA USE A TITLE ONE FOR INSTANCE, AND I'M GONNA JUST USE SOME ROUND NUMBERS, BUT YOU RECEIVE A THOUSAND DOLLARS IN TITLE ONE AND YOU SPEND A THOUSAND DOLLARS IN, IN LOCAL MONEY, BUT THEN NEXT YEAR YOU RECEIVE $2,000 IN TITLE ONE.
YOU CAN'T TAKE THAT TWO THOU, THAT EXTRA THOUSAND PUT IT OVER HERE TO COVER THIS COST.
SO YOU HAVE TO BE SURE THAT YOU'RE MEETING THAT MAINTENANCE OF EFFORT OF LOCAL FUNDS TO, TO FEDERAL FUNDS EACH AND EVERY YEAR.
SO THEY, YOU HAVE A THRESHOLD THAT YOU HAVE TO MAINTAIN.
NOW, THERE IS A LITTLE DEVIATION THAT, THAT SOMETIMES YOU CAN DIP.
SO IF YOUR FEDERAL REVENUE DECREASES A LITTLE BIT AND THOSE DECREASE COSTS, THEY'RE NOT GONNA PENALIZE YOU FOR, UM, NOT MEETING MAINTENANCE OF EFFORT BECAUSE YOU FAIL WITHIN THAT 10% THRESHOLD THERE.
WHAT HAPPENS IF WE DO NOT MEET MAINTENANCE OF EFFORT? THEY WILL TAKE THAT OUT OF YOUR NEXT YEAR'S ALLOCATION.
SO IN THIS CASE OF 1000 GOING TO 2000, IF YOU MOVE THIS OVER HERE TO COVER FOR THAT COST, THE NEXT YEAR THEY'RE TAKING YOUR MONEY AWAY FROM YOU.
SO YOU WILL HAVE ZERO FEDERAL DOLLARS AND ALL YOU'RE LEFT WITH IS YOUR STATE OR YOUR LOCAL FEDERAL DOLLARS.
SO THAT'S HOW YOUR MAINTENANCE OF EFFORT WORKS.
AND WE HAVE TO MAKE SURE THAT WE, WE MEET THAT MAINTENANCE OF EFFORT.
AND SO WE COMPARE OUR FEDERAL EXPENDITURES TO LOCAL, UM, EACH AND EVERY YEAR.
AND THEN ALSO THAT WE CANNOT, UM, GO TOO FAR LESS, AS I MENTIONED, IT'S SOMETIMES IT'S, I BELIEVE IT'S AT 10%, UH, FROM THE PRE PRECEDING YEAR.
ALSO, WE HAVE TO REPORT BY COST CENTER.
AND THAT THAT IS, WE HAVE A COST CENTER.
IT HAS TO BE BY SCHOOL, IT HAS TO BE BY, UM, CLASSIFICATION.
IT, THERE'S, THERE'S CERTAIN REQUIREMENTS THAT WE HAVE TO MEET, BUT WE HAVE TO SHOW THAT WARREN COUNTY HIGH SCHOOL SPENT THIS MUCH, SKYLINE SPENT THIS MUCH, E WILSON SPENT THIS MUCH.
SO YOU JUST CAN'T LUMP ALL YOUR TEACHERS INTO ONE BIG POT AND SAY, HERE'S TEACHERS, WE ARE REQUIRED BY CODE TO LIST IT BY COST CENTER.
AND THEN EACH YEAR, MR. VALENTINE GETS THE, UH, GREAT JOY OF DOING THIS EXTENSIVE FINANCIAL AUDIT THAT HE HAS TO REPORT TO THE, TO THE STATE DEPARTMENT OF EDUCATION.
AND IN THAT, IT'S, IT'S VERY DETAILED AND IT PROVIDES FINANCIAL INFORMATION ON THE, ON THE, UH, K-12 SCHOOLS IN VIRGINIA TO THE GOVERNOR, TO THE GENERAL ASSEMBLY, UH, TO, TO THE FEDERAL GOVERNMENT.
IT'S USED BY POLICY MAKERS, BY LOCAL POLICY MAKERS, BY US,
[00:40:01]
UM, LOOKING AT WHAT, WHAT OUR NEEDS ARE.AND SO THIS, THIS DATA HELPS TO CREATE BUDGETS AND NEEDS LATER ON DOWN THE ROAD.
OOPS, THINK I WENT TOO FAR? YEP.
SO WITHIN OUR BUDGET AND WITHIN OUR CODING, UM, YOU HAVE WHAT'S REQUIRED BY STATE CODE IS CLASSIFICATIONS.
NOW, A LOT OF PEOPLE KNOW THOSE AS CATEGORIES.
SO WHEN YOU HEAR CATEGORICAL FUNDING, THIS IS YOUR CATEGORIES, YOUR INSTRUCTION, YOUR ADMINISTRATION, ATTENDANCE ON HEALTH.
SO, SO THIS IS ONE OF THE FIRST PIECES THAT WE HAVE TO FOLLOW WHEN WE GO THROUGH OUR ACCOUNTING SYSTEM AND THE REQUIREMENTS THAT WE HAVE TO GO THROUGH.
WHEN IT COMES TO, I THINK THE ONLY ONE WE DO NOT USE ON THERE IS THE, UH, THE 69,000, THE CONTINGENCY RESERVE.
UM, WE HAVE A LITTLE BIT ON THE DEBT SERVICE, BUT THAT IS ONLY FOR, I BELIEVE, THE, THE BOND OR SOMETHING THAT WE TAKE CARE OF FOR, FOR RESY JEFFRIES.
AND, UM, AND NOW WE'RE USING THE FACILITIES A LITTLE BIT BECAUSE, UH, LF K, PROJECT BLUE RIDGE TECH.
SO, SO THOSE, WE ARE STARTING TO USE A LITTLE BIT MORE, BUT TYPICALLY, YOU KNOW, IF YOU DON'T HAVE THOSE, YOU'RE NOT USING THEM.
SO WE ONLY USE THOSE CLASSIFICATIONS OR THOSE CATEGORIES IF WE'RE NEEDED.
ALSO, HERE WE ARE WITH OUR SCHOOL NUMBER CODES.
AND SO THAT IS A FEDERAL REQUIREMENT FROM EVERY STUDENT SUCCEEDS ACT.
UH, THEN WE HAVE OUR FUND SOURCES, ONE BEING STATE, LOCAL, TWO, FEDERAL, THREE COVID COST CENTERS.
SO WHEN YOU'RE LOOKING AT THAT BIG LINE, AND YOU, AND IT GETS TO, AND I'LL SHOW YOU A LITTLE LATER ON IN A SLIDE, WHICH, WHICH LINE THAT IS, BUT ANY, ANY DESIGNATION WITH A 200.
SO IT MAY BE 2 10, 2 20, 2 30, 2 40, 2 50.
THAT'S AN ELEMENTARY SCHOOL THAT TELLS YOU THAT IT'S AN ELEMENTARY SCHOOL.
WHEN YOU GET TO THE THREE HUNDREDS, THAT IS A SECONDARY SCHOOL.
WHEN YOU GET TO THE NINE HUNDREDS, THAT IS DIVISIONWIDE.
SO THAT'S WHERE YOU WILL SEE MY OFFICE IS NINE 50.
YOU WILL SEE TRANSPORTATION BEING NINE SOMETHING.
YOU WILL SEE MAINTENANCE BEING NINE SOMETHING BECAUSE THOSE ARE DIVISIONWIDE SERVICES.
SO THAT'S HOW THAT KIND OF BREAKS DOWN.
WHEN YOU LOOK AT THE CLASSIFICATION OF COST CENTERS WITHIN OUR BUDGET, THEN WE HAVE OUR PROGRAM CODES.
AND WITHIN THEIR PROGRAMS, THAT'S GONNA TELL, THAT'S TELLING YOU, IS IT FOR SPECIAL EDUCATION? IS IT FOR REGULAR EDUCATION, IS IT FOR TITLE OR, OR SORRY, IS IT FOR GIFTED AND TALENTED? IS IT GOING, IS THIS MONEY DESIGNATED TO BLUE RIDGE TECH BECAUSE IT'S VOCATIONAL FUNDS THAT WE'RE USING? AND SO YOU HAVE THESE PROGRAM CODES THAT BASICALLY OUTLINE KIND OF WHERE THAT MONEY IS TIED TO WITHIN THAT, WITHIN THAT LINE ITEM OBJECT CODES, THAT BREAKS IT DOWN A LITTLE BIT FURTHER AND TELLS YOU, OKAY, WITHIN THIS FUND CODE, WITHIN THIS PROJECT CODE WITHIN THIS CATEGORY, NOW WE HAVE THIS OBJECT, WHICH IS FOR SALARIES OR PERSONAL SERVICES.
THEN THE NEXT LINE IS BENEFITS.
AND SO WE HAVE TO CONTINUE TO BREAK THESE THINGS DOWN TO SHOW WHERE IT, WHERE IT, WHERE, WELL BASICALLY WHERE THE RUBBER MEETS THE ROAD.
SO WHERE THE MONEY IS ACTUALLY GOING, WHAT IT'S GOING TOWARDS.
SO HERE'S A LITTLE NICE LITTLE, UM, LAYOUT FOR YOU TO LOOK.
SO A LOT OF TIMES YOU SEE THIS, THIS BIG LONG DESCRIPTION BEFORE, UM, A, UH, A DOLLAR AMOUNT IN A BUDGET LINE.
SO THE, THE FIRST ONE HERE, THE FUND, THAT'S WHERE THE MONEY IS PULLED FROM.
SO THAT COULD BE THE OPERATING, THE CAFETERIA, THE TEXTBOOK, CAPITAL HEALTHCARE, THAT'S THE FUND THAT IT'S COMING FROM.
SO THEN THAT SECOND PIECE OF IT, THE PROJECT, SO WE GO 0, 0, 0, 0, THAT IS THE PROJECT.
AND THAT HELPS TO IDENTIFY WHAT IS NA, IS THAT A GRANT TITLE, SOMETHING OF THAT NA YOU KNOW, WHERE, WHAT IS THE PROJECT OF THAT, UM, FOR THOSE FUNDS THAT ARE BEING EXPENDED.
THEN YOU GO TO THE NEXT ONE, WHICH IS THE COST CENTER.
SO THAT THIRD ONE IS WHERE YOU WILL SEE A 200, 300, 900 THAT'S TELLING YOU, IS IT A SCHOOL SPECIFIC, UM, ELEMENTARY, MIDDLE, OR IS IT DIVISION LEVEL? SO THAT WILL GIVE YOU COST CENTER WHEN YOU MOVE ON OVER TO THE FUNCTION.
OR ACTUALLY, DID I MISS PROGRAM? I MISSED PROGRAM.
SO PROGRAM, THAT'S THE SPECIALIZED AREA OF COST.
SO NOW YOU'RE LOOKING AT IS THAT REGULAR EDUCATION, SPECIAL EDUCATION.
AND REMEMBER I WENT THROUGH THOSE PREVIOUS SLIDES WHERE YOU HAD PROJECTS, OBJECTS KIND OF OUTLINING.
SO THIS IS TYING IT IN ON HOW THOSE DESCRIPTORS ARE NOW TIED INTO THOSE LINE ITEMS THERE.
UM, YOU KNOW, IS IT ALTERNATIVE EDUCATION? IS IT ATHLETIC, GIFTED, AND TALENTED? THE NEXT ONE IS THE 60 YOU, YOU'LL SEE IS THE TYPICALLY GONNA BE THE CATEGORY, BUT WITHIN THAT CATEGORY IT STILL BREAKS IT DOWN EVEN DEEPER.
[00:45:01]
FUNCTION, AND THAT'S WHERE IT'LL BE.IF YOU SEE 61,000, THAT'S AUTOMATICALLY GONNA TELL YOU WHAT INSTRUCTION AND THEN THOSE NUMBERS FOLLOWING THAT, IT MAY BE 61,200.
UM, AND PLEASE DON'T HOLD ME TO ANY OF THESE NUMBERS I'M GIVING OUT, I'M JUST GIVING AS EXAMPLES HERE.
BUT THAT WILL TELL YOU, WELL, IF IT'S 61,100, THAT'LL TELL YOU IT'S CLASSROOM.
SO IT BREAKS IT DOWN EVEN WITHIN THAT CLASSROOM AND SAYING, THIS IS FOR A CLASSROOM TEACHER, OR TWO MAY BE SPECIAL EDUCATION.
THIS IS THE SPECIAL EDUCATION TEACHERS.
SO THERE MAY BE FOUR LISTED THERE OR A DOLLAR AMOUNT LISTED THERE.
TYPICALLY WE DON'T PUT HOW MANY ARE IN THERE, WE LIST A DOLLAR AMOUNT BECAUSE WE, WE KNOW THERE'S FOUR TEACHERS THAT'S GONNA COST US $300,000 THIS YEAR, TOTAL COST OF THE DIVISION.
SO WE PUT THAT AMOUNT IN THERE, BUT IT'S GOING FOR THOSE SPECIFIC, UM, INDIVIDUALS COUNSELING, IT COULD BE THE OFFICE OF THE PRINCIPAL LIBRARY, UM, IMPROVEMENT OF INSTRUCTION.
SO, SO YOU'LL SEE 61,000 AND THEN THERE MAY BE SOME OTHER NUMBERS THAT ARE TIED TO THAT.
SIXTY ONE THOUSAND ONE HUNDRED SIXTY ONE THOUSAND TWO HUNDRED SIXTY 1002 30.
AND AND EACH OF THOSE, IF YOU WOULD LIKE A COPY OF THE BOOK, I'M SURE, UM, MR. VALENTINE HAS ONE AND HE WOULD BE MORE THAN HAPPY TO GIVE ANYBODY A COPY OF THE BOOK THAT OUTLINES ALL OF THAT.
UM, IF YOU HAVE, UH, TIME TO SIT DOWN AND, AND READ, OR MAYBE YOU NEED IT TO HELP YOU GO TO SLEEP A LITTLE QUICKER AT NIGHT.
UM, SO THE LAST THING,
AND THAT FURTHER BREAKS IT DOWN TO THE AREA OF COST.
SO AGAIN, YOU KNOW, IS THAT FOR TEACHER SALARIES? IS THAT BREAKING IT DOWN INTO, UM, BENEFITS OR SOMETHING OF THAT NATURE? SO WHEN YOU LOOK AT THAT BIG, LONG CODE, AND I KNOW THAT CAN GET CONFUSING, BUT THAT IS HOW IT KIND OF BREAKS DOWN AND TELLS US THIS IS WHERE THE MONEY'S GOING.
SO IT, IT'S KIND OF LIKE A PROGRAM AND IT TELLS US THAT BECAUSE OF ALL THOSE NUMBERS THAT WE'RE SPENDING X DOLLARS AT AS ROADS FOR ELEMENTARY TEACHERS THAT ARE REGULAR EDUCATION, AND THEN HERE'S THEIR BENEFITS, THE NEXT LINE DOWN WILL BE THEIR BENEFITS.
CUZ A LOT OF TIMES WE GET QUESTIONS, WELL, WHY DO YOU HAVE TWO LINES OF, UM, EDUCATIONAL SUPPLIES? WELL, AGAIN, THAT TIES BACK TO THE FEDERAL REQUIREMENT THAT WE HAVE TO CONTINUE TO SEPARATE LOCAL FROM FEDERAL SO THAT WE'RE MEETING THAT MAINTENANCE OF EFFORT.
AND SO WE, WE HAVE TO DEFINE THOSE THINGS.
AND THAT'S, THAT'S WHY SOMETIMES YOU SEE A COUPLE OF LINES ON DOWN, IT WILL SAY EDUCATIONAL SUPPLIES AGAIN.
BUT YOU HAVE TO LOOK IN THE DETAILS OF IS THAT A FEDERAL CODE? IS THAT A REGULAR CODE, A REGULAR EDUCATION CODE? SO ANY QUESTIONS ON SO FAR AS FAR AS WITH, WITH WHERE WE'RE AT AND, AND WHAT THE PROCESS IS THAT WE HAVE TO GO THROUGH AS FAR AS WHEN WE CODE THINGS AND PUT THINGS IN OUR BUDGET, I JUST KIND OF WANTED TO GIVE AN OVERVIEW OF WHAT THAT LOOKS LIKE FROM OUR POINT OF VIEW OR WHAT, WHAT, WHAT BASICALLY MR. VALENTINE LIVES WITH DAILY.
UM, AND, AND AGAIN, THIS HAPPENS IN OUR SCHOOLS.
SO ALL OF YOUR, YOUR, UM, CLERKS OUT AT THAT AT THE SCHOOLS, UM, THE BOOKKEEPERS, THEY DEAL WITH THIS CODING LIKE THIS.
SO, SO EVERYBODY WITHIN THE SCHOOL SYSTEM THAT, YOU KNOW, ADMINISTRATIVE ASSISTANTS AND, AND, AND ADMINISTRATORS, THEY, THEY KNOW THESE CODES AND HOW THOSE THINGS WORK.
IT CAN GET CONFUSING, TRUST ME.
UM, BUT ANYWAY, SO THE NEXT FEW SLIDES IS JUST GONNA BE SOME GRAPH CHARTS, UH, UH, SOME, SOME BAR GRAPHS KIND OF SHOWING AND COMPARING SOME THINGS.
AND SO WE WENT BACK AND LOOKED AT, OKAY, WHAT WAS OUR, WHAT HAS BEEN OUR STATE REVENUE, UM, IN WARREN COUNTY THAT WE'VE RECEIVED? UM, I DID ADD AND SOME SLIDES, I WANNA PREFACE SOME SLIDES.
YOU'RE GONNA SEE THAT WE DO HAVE 2324 ON THERE.
SOME OF 'EM WE DON'T BECAUSE THE DATA IS NOT KNOWN YET.
SO I DIDN'T, I COULDN'T PUT ONE ON THERE.
THE REASON I PUT 2324 ON THERE, BECAUSE WE'RE WORKING UNDER THE GOVERNOR'S AMOUNT.
SO I PUT THE GOVERNOR'S AMOUNT ON THERE SHOWING THIS IS WHAT WOULD BE IF WE GOT THE GOVERNOR'S BUDGET.
BUT YOU CAN SEE THE, THE TREND LINE GOING FROM ANYWHERE, WELL JUST, JUST SHORT OF 25 MILLION TO JUST ABOUT 38 MILLION, UM, WHEN IT COMES TO THE STATE REVENUE FOR WARREN COUNTY SINCE 2012 THROUGH 2024.
SO WHEN WE LOOK AT OUR LOCAL REVENUE, HOW IS OUR LOCAL REVENUE LOOK AT THAT SAME TIME PERIOD.
SO WE HAVE FROM FY 20, JUST UNDER, UH, 20 MILLION, APPROXIMATELY AROUND 19 MILLION, UH, TO THIS LAST TO TO OUR CURRENT YEAR.
THIS YEAR WE WERE AT ABOUT 26 MILLION FEDERAL.
YOU'RE GONNA SEE THE BIG INCREASE RIGHT THERE.
UM, THAT, THAT IS JUST FEDERAL DOLLARS THAT IT BUMPED UP AND THAT WILL DECREASE.
[00:50:01]
THOSE FUNDS ARE SPENT, THOSE FUNDS GO AWAY AND WE'LL BE LEFT WITH WHAT WE TYPICALLY GET IN OUR TITLE ONE SPECIAL EDUCATION OR OUR FLOW THROUGH THINGS OF THAT NATURE.THIS IS ANYTHING THAT DOESN'T FIT IN LOCAL, FEDERAL, UM, OR STATE REVENUE.
SO IT COULD BE WHERE WE GET, UM, PEOPLE THAT, THAT RENT OUR FACILITIES, THAT'S WHERE THAT'S GONNA SHOW UP.
ANYTHING THAT FALLS OUTSIDE OF STATE OR THE TRANSFER FROM THE LOCALITY OR FEDERAL GOES INTO MISCELLANEOUS REVENUE.
SO WHEN WE LOOK AT OUR STATE REVENUE VERSUS OUR LOCAL REVENUE, I JUST KIND OF PUT THOSE IN A CHART TOGETHER TO SAY, OKAY, HERE'S, HERE'S KIND OF A, A, A COMPARISON OF THOSE AS THEY, THEY MOVE ALONG SINCE 2012 TO, TO OUR CURRENT YEAR RIGHT NOW, FY 23.
SO THE ONE THING I WANTED TO ADD ALSO IS OUR DEBT SERVICE.
SO I WANTED TO LOOK AT OUR DEBT SERVICE TO SEE KIND OF HOW THAT DEBT SERVICE IS AFFECTING AND, AND YOU KNOW, WE DO APPRECIATE, WE DO HAVE GREAT FACILITIES, UM, IN OUR SCHOOLS.
WE NEED TO KEEP THOSE FACILITIES, UH, MAINTAIN THOSE FACILITIES.
UM, YOU KNOW, IT'S A BIG DRAW FOR, FOR STUDENTS.
IT'S, IT'S, IT'S, WE JUST, WE HAVE NICE FACILITIES HERE IN WARREN COUNTY AND WE NEED TO MAINTAIN THOSE.
SO I WANTED TO THROW OUR DEBT SERVICE ON THERE ALSO, BECAUSE THAT IS KIND OF A PIECE OF THE PUZZLE AT TIMES.
BUT YOU CAN SEE THERE JUST, UH, BACK IN 2012, JUST SHY OF 6 MILLION TO WHERE WE'RE ABOUT 10 MILLION RIGHT NOW.
UM, AS FAR AS DEBT SERVICE IN 21, AGAIN, WE DON'T HAVE 22 ON THERE BECAUSE WE DON'T HAVE THE 22 AUDIT.
UM, ACTUALLY THE DRAFT WAS JUST DELIVERED TO THE COUNTY LAST NIGHT.
ROB AND I CAME OVER AND LISTENED TO THE DRAFT.
SO THE 22 AUDIT, THAT'S WHY 22 DATA IS NOT ON THERE.
A LOT OF THIS DATA COMES FROM THE AUDITS, UM, THAT WE HAVE.
UM, THAT IS COUNTY AND SCHOOL AUDITS.
SO THE NEXT SLIDE KIND OF JUST LOOKS AT COUNTY REVENUE VERSUS LOCAL FUNDS FOR SCHOOL OPERATION.
AND YOU CAN SEE THAT WARREN COUNTY PUBLIC SCHOOLS IS LISTED IN BLUE.
UM, THE ORANGE IS PROPERTY TAXES AND OTHER TAXES.
AND THEN THE GRAY IS THE COUNTY'S TOTAL REVENUE.
AND THAT'S JUST KIND OF A COMPARISON OF SCHOOL FUNDING FOR OPERATIONS, UM, CONCERNING REVENUES.
NOW, I WILL GIVE A CAVEAT THAT 21 RIGHT THERE FOR THE COUNTY AND THE, AND THE REVENUE, THAT'S PROBABLY ALSO, THEY HAVE SOME CARES MONEY.
SO I, YOU KNOW, I, I DO WANT TO RECOGNIZE THAT THAT REVENUE MAY BE A LITTLE, LITTLE HIGHER IN THAT GRAY LINE BECAUSE, BECAUSE THEY, THEY RECEIVE FEDERAL FUNDS AS WELL.
SO JUST KEEP THAT IN MIND AS YOU'RE, AS YOU'RE LOOKING AT THAT CHART.
AND THEN THE NEXT ONE, I I, IT'S THE SAME CHART WITH THE, UM, PROPERTY TAXES, OTHER TAXES AND, AND TOTAL COUNTY REVENUE.
BUT THIS ONE COMBINES LOCAL OPERATIONS AND DEBT SERVICE.
SO IT COMBINES THOSE TOGETHER TO GIVE A COMPARISON OF SCHOOL FUNDING, INCLUDING DEBT SERVICE COMPARED TO OTHER REVENUES THAT HAVE BEEN COMING IN.
UM, FOR, FOR OUR LOOKOUT, AND AGAIN, THESE, THESE NUMBER, YOU KNOW, THIS IS TAKEN FROM, FROM AUDITS OF PREVIOUS YEARS.
SO I ALSO WANT TO PROVIDE A BREAKDOWN FOR THIS CURRENT YEAR.
WE CAN'T DO IT FOR NEXT YEAR BECAUSE WE DON'T KNOW THE NUMBERS YET.
SO IT WOULD JUST BE ALL PROJECTIONS AND SOMETIMES PROJECTIONS GET YOU IN TROUBLE.
UM, BECAUSE IF YOU OVER PROJECT, THEN WE'RE, WE'RE SPENDING TOO MUCH.
IF WE UNDER PROJECT THEN, YOU KNOW, SO WE USE THIS YEAR'S NUMBERS AND WE TOOK EACH POSITION BY GRADE AND BROKE THOSE DOWN, HOW MANY WE HAVE IN EACH POSITION, WHAT THE TOTAL SALARIES WERE AND THE PERCENT OF THE TOTAL OPERATING BUDGET.
SO YOU START UP THERE AT THE TOP WITH TEACHERS WHERE THEY SHOW 53.1% OF OUR BUDGET.
THAT INCLUDES SALARIES AND BENEFITS.
YOU HAVE TO CONSIDER THE TOTAL COST OF AN EMPLOYEE WHEN YOU'RE FIGURING WHAT IS THE PERCENT OF YOUR BUDGET, ALL THE WAY DOWN TO THE LAST LINE, WHICH IS NON-LABOR.
AND THAT NON-LABOR JUST IS WHAT WE ARE USING WITHIN OUR SCHOOLS AND OUR FAC AND, AND OUR OTHER COST CENTERS THAT ARE SPENT ON SUPPLIES, MATERIALS, YOU KNOW, THOSE THINGS.
AND SO THAT EQUALS UP TO THE 69 8 92, UH, 9 43, WHICH IS 100% THERE.
SO THIS NEXT CHART LOOKS AT WHAT HAS HAPPENED TO STUDENT POPULATION WITHIN, WITHIN OUR COUNTY.
UM, BACK THEN YOU CAN SEE THE, THE BIG INCREASE THERE IN 12 13, 13 14.
MY UNDERSTANDING IS THAT WHEN THEY WERE, WERE BUILDING THE POWER PLANT, YOU HAD A LOT OF PEOPLE COMING IN, THEIR
[00:55:01]
CHILDREN WENT TO SCHOOL HERE, THAT THAT REALLY TICKED UP, UM, OUR NUMBERS.THEN OF COURSE, YOU SEE THE BIG DROP FROM 1920 TO MY FIRST YEAR HERE, 2021.
I HOPE IT WASN'T BECAUSE OF ME, BUT I THINK IT WAS BECAUSE OF COVID.
UM, AND, AND SO, YOU KNOW, WE DID LOSE QUITE A FEW STUDENTS, UM, DURING COVID.
UH, BUT ONE THING I ALSO WANNA REMEMBER, UH, I WANT YOU TO REMEMBER IS THAT WHEN YOU'RE LOOKING AT THESE NUMBERS AND WHEN WE BUILD OUR BUDGET, THESE NUMBERS DO NOT INCLUDE PRE-K BECAUSE NOT PRE-K IS A TOTALLY DIFFERENT FORMULA, BUT YOU ADD, YOU CAN ADD 130 STUDENTS APPROXIMATELY.
YEAH, MISS, MISS MCDONALD'S SHAKING HER HEAD YES.
SO, UM, YOU CAN ADD ABOUT 130 STUDENTS TO THAT TOTAL NUMBER THAT YOU SEE RIGHT THERE, UM, BECAUSE OF PRE-K, BUT IT'S JUST NOT REFLECTED BECAUSE THIS IS NOT WHAT, YEAH, IT'S A DIFFERENT FUNDING SOURCE THAT WE LOOK AT FOR PRE-K.
SO BY THE NUMBERS THIS YEAR'S BUDGET, WE'RE LOOKING AT WHERE WE WERE ON, UH, SEPTEMBER 30TH, WHICH IS 4,998 STUDENTS.
AGAIN, IF YOU WANT OUR TOTAL NUMBER, ADD 130 TO THAT NUMBER AND THAT'LL GIVE YOU YOUR HOW MANY STUDENTS WE'RE WE HAVE HERE IN WARREN COUNTY RIGHT NOW WE'RE USING THE GOVERNOR'S, UM, REVENUE THAT'S 38,343,954.
THAT IS AN INCREASE IN STATE REVENUE OF 1,000,004 462,183.
I DO WANNA THROW A CAVEAT IN THERE.
AS MOST EVERYBODY IS AWARE, THERE WAS A REDUCTION BECAUSE OF A STATE AID CALCULATION ERROR ON THE STATE SIDE.
THAT IS GOING TO BE A DECREASE FOR US IN WARREN COUNTY OF $668,498.
NOW WHAT I'M HEARING RIGHT NOW IS THAT I, AND I GUESS WE'LL JUST HAVE TO SEE WHERE THE SENATE AND THE HOUSE ARE, BUT I'M NOT HEARING THAT WE'RE GONNA GET THIS BACK FOR NEXT YEAR UNLESS THEY DO SOMETHING WITH THE BUDGETS THROUGH THE CONFERENCE.
UM, I DO KNOW THAT WE ARE THROUGH THE SKINNY BUDGET.
WE WERE SCHEDULED TO BE CUT AROUND 200,000 THIS YEAR TO FINISH OUT THE 2000, UH, 20 20 23.
BUT WITH THE SKINNY BUDGET, WE SHOULD BE GETTING THAT BACK.
BUT ROB AND I HAVE TO VERIFY THAT AND MAKE SURE, UM, THAT THAT IS IN THERE.
UM, OTHERWISE OUR TOTAL CUT BETWEEN LAST, UH, THIS YEAR AND NEXT YEAR WAS GOING TO BE AROUND $900,000, UH, TO THE SCHOOL BUDGET FROM THE STATE BECAUSE OF A CALCULATION ERROR ON THE TEMPLATE, GIVING US A FALSE, UM, NUMBER AS FAR AS WHAT WE COULD EXPECT.
AND SO THAT NUMBER DOES INCLUDE THAT REDUCTION OF 668,498 DUE TO THAT ERROR.
WHAT ELSE ARE WE USING RIGHT NOW? WE'RE GOING TO START WITH OUR FEDERAL REVENUE, UH, 5 MILLION, UH, TRANSFER OF OUR HEALTHCARE FUND, 300,000.
I'LL GET INTO THAT A LITTLE BIT LATER.
AND THEN OUR MISCELLANEOUS REVENUE, WHICH IS 500,000 THAT WE'RE PROJECTING THIS YEAR, UH, 9 0 6.
SO KIND OF WHAT'S DRIVING OUR BUDGET, WELL, SALARIES DRIVE OUR BUDGET.
UH, WHAT WE ARE LOOKING AT, AND I'LL SHOW YOU IN A SLIDE A LITTLE LATER ON, IS WE, WE ARE, WE, WE ARE RUNNING A COUPLE OF SCENARIOS.
ONE IS A 5% PLUS A STEP FOR ALL EMPLOYEES.
UH, WE'RE ALSO LOOKING AT A 7% PLUS A STEP FOR TEACHERS AND INSTRUCTIONAL ASSISTANTS, BUT THEN ALL OTHER EMPLOYEES WILL ONLY GET A 5% INCLUSIVE OF A STEP, UH, DEPENDING UPON IF YOU GO AT THE HOUSE OR THE SENATE, IT'S EITHER A 1% RETENTION BONUS OR A THOUSAND DOLLARS BONUS.
SO THERE'S STILL A LOT OF NUMBERS BEING THROWN OUT THERE THAT WE REALLY HAVE NO DIRECTION AS FAR AS WHICH WAY TO GO.
SO WE'RE JUST LOOKING AT SCENARIOS AND POSSIBLE THINGS THAT COULD HAPPEN AND BEING PREPARED FOR WHEN THAT HITS.
WHAT, WHAT ARE WE GONNA DO AND HOW CAN WE REACT? SO SOME OF THE THINGS WE HAVE, INSURANCE COSTS OF COURSE, STATE A CALCULATION ERROR.
THAT'S THE NUMBER ONE THING THAT'S, THAT'S, THAT'S HITTING US.
UM, YOU CAN SEE UTILITIES, SUBSTITUTES, FUELS, UH, GROUNDS MAINTENANCE, UH, JUST THINGS THAT, THAT EVERYBODY KNOWS, EVERYBODY DEALS WITH IT.
YOU GO TO THE GROCERY STORE AND, AND YOU SEE HOW INFLATION HAS, HAS, UM, INCREASED THE COST OF, OF JUST GOODS AND SERVICES AND WE ARE FILLING THAT TOO.
SO SOME OF THOSE THINGS ON HERE.
UM, AND I DO WANNA POINT OUT ONE, THE COOLING TOWER AND, UH, AT, UH, H A B AND THE BUILDING MANAGEMENT SYSTEM.
I ALSO HAVE THAT LISTED ON THE CAPITAL SIDE CUZ I THINK WE CAN MOVE THAT TO THE CAPITAL SIDE.
SO IF WE DO THAT ON THE CAPITAL SIDE, WE CAN REMOVE IT FROM THIS SIDE, WHICH WILL, OF COURSE, ACTUALLY I DID PUT THAT AS A REDUCTION, SO I'M PLANNING ON THROWING THAT IN.
SO I JUST DID NOT GET TO MAKE THAT, THAT, THAT CHANGE.
SO I DID WANNA MAKE THAT, MAKE MENTION OF THAT.
SO THE PROCESS FOR THE DEVELOPMENT OF THE 24 BUDGET, YOU START OFF WITH YOUR, WITH BUDGETING SALARIES FOR THE CURRENT POSITIONS, PLUS ANY PERCENTAGES INCREASES.
[01:00:02]
WHO IS EVER IS IN THAT SEAT? THAT'S WHO'S YOU'RE BUDGETING FOR, BECAUSE RIGHT NOW WE DO NOT KNOW WHO IS RETIRING OR WHO IS COMING BACK.SO YOU HAVE TO BUDGET AS IF THAT PERSON IS COMING BACK.
AND THEN WE STARTED WITH OUR ZERO BASE BUDGETS BY COST CENTERS.
SO THEN WE ROLL DOWN HERE AND SAY, OKAY, WELL LET'S TAKE OUR PROJECTED SALARIES, LET'S LOOK AT OUR BUDGET REQUEST.
NOW LET'S USE OUR GOVERNOR, OUR FEDERAL, OUR MISCELLANEOUS, THAT'LL KIND OF TELL US WHAT, WHAT OUR NEEDS ARE FROM THE LOCALITY BECAUSE IT'S, IT'S JUST KIND OF WORKING BACKWARDS THROUGH THAT.
AND THEN LOOK AT COMBINED LABOR, NON-LABOR BUDGETS, COMPARE EXPENDITURES, PROJECTIONS, WE MINUS THAT FROM THE REVENUE.
SO I'M GONNA SPEND A LITTLE BIT OF TIME ON THIS SHEET.
SO THIS COMPARES UP AT THE TOP.
THAT'S JUST YOUR STATE, FEDERAL, AND MISCELLANEOUS.
OKAY? THAT'S STATE, FEDERAL, AND MISCELLANEOUS.
THAT'S GOVERNOR, SENATE AND HOUSE.
I HAVE TWO GOVERNOR THERE BECAUSE I WANTED TO DO A COMPARISON OF GETTING THE GOVERNOR'S BUDGET WITH A 5% AND GETTING THE GOVERNOR'S BUDGET WITH A 7%.
SO LOOKING AT THOSE TWO NUMBERS AND THEN WE'LL WORK OUR WAY DOWN.
SO YOU START OFF WITH, AS YOU CAN SEE ON THE LEFT, TWO A, UH, THE 2024 SALARIES AND BENEFITS.
THAT'S A 5% PLUS A STEP FOR ALL EMPLOYEES.
THEN YOU GO DOWN, IF WE STAY, UH, WITHIN THAT, WITHIN THAT LINE ITEM, OH, SORRY, I THOUGHT THAT WAS A POINTER, BUT IT'S NOT A POINTER
UM, SO IF YOU, YOU STAY IN THAT SAME COLUMN, THE FIRST GOVERNOR BUDGET, YOU WORK YOUR WAY DOWN, YOU SEE REQUEST OF NON-LABOR.
THAT'S FROM OUR ZERO BASED BUDGETS.
SO THAT'S 11 MILLION 5 79, 9 59.
IF YOU LOOK AT THAT AND SAY, OKAY, HERE'S OUR PRELIMINARY DEFICIT, WHICH REMEMBER THAT'S NOT ANY, THAT'S NOT COUNTING ANY LOCALITY MONEY.
AND YOU SAY, OKAY, THAT'S LOOKING AT 30, 30,492,000, UH, 9 94.
SO WE KNOW, OKAY, WHAT CAN WE DO TO BE GOOD PARTNERS AND WHAT CAN WE SHAVE OR WHAT DO WE NEED TO DO TO MAKE SURE WE CAN, CAN GET THAT DOWN A LITTLE BIT? SO SOME OF THE THINGS THAT WE ARE LOOKING AT, AT MAKING ADJUSTMENTS, WE CAN MAKE SOME OTHER ADDITIONAL SALARY ADJUSTMENTS.
SO IN THIS FIRST COLUMN, IF YOU REMEMBER, IT'S A 5% PLUS A STEP FOR ALL.
SO IF YOU KEEP A 5% PLUS A STEP FOR ONLY THE TEACHERS AND INSTRUCTIONAL ASSISTANTS, BUT MOVE EVERYBODY ELSE TO A 5% INCLUSIVE, THAT'S GONNA SAVE YOU ABOUT 120 SOME THOUSAND DOLLARS OR 130 SOME THOUSAND DOLLARS.
NOW SEE THAT 67,841 NEXT TO, UM, THE SALARY ADJUSTMENTS AND THE OTHER THREE LINE ITEMS. SO YOU ADD THAT TO WHAT YOUR SALARY WOULD BE BY REDUCING EVERYBODY ELSE TO A 5% INCLUSIVE.
AND WHAT THAT REPRESENTS IS, IF YOU REMEMBER LAST YEAR AND OR IN THIS YEAR'S BUDGET, WE GAVE, UM, GRADES 13, 14, AND 18, UM, INCREASES.
SO THAT'S YOUR, UH, MECHANICS, YOUR OR YOUR MAINTENANCE AND YOUR BUS DRIVERS, YOUR MAINTENANCE JOURNEYMEN.
THEY GOT INCREASES LAST YEAR WHEN EVERYBODY ELSE JUST GOT THAT PERCENT RATE.
SO IF YOU KEEP THEM AND JUST GIVE THEM A STEP BECAUSE THEY GOT THEIRS LAST YEAR, THEN YOU'RE ABLE TO SAVE 67,841.
SO THAT'S ADDED TO WHAT YOU WOULD SAVE BY MOVING EVERYBODY ELSE EXCEPT TEACHERS AND INSTRUCTIONAL ASSISTANTS TO A 5% INCLUSIVE.
THEN YOU WORK YOUR WAY DOWN AND SAY, OKAY, LOOKING AT OUR NON-LABOR BUDGETS, WHAT ELSE CAN WE PULL OUT OF OUR NON-LABOR BUDGETS? SO LOOKING AT THAT NUMBER, 535,360, UM, THAT WENT THROUGH TO IDENTIFY AND SAY, OKAY, CAN WE MOVE THIS? DO WE NEED THIS NOW? WHAT OTHER THINGS CAN WE TAKE OUT? UH, REDUCTION? ONE OF THE THINGS CARES.
I TRIED TO WORK TO SAVE AS MUCH AS I COULD BY MOVING SOME THINGS AROUND TO, TO BE ABLE TO GET ONE MORE YEAR OUT OF OUR CARES, BUT WE DON'T HAVE ENOUGH MONEY IN THE CARES ACCOUNT.
THOSE WERE ON, YEAH, THOSE ARE TEMPORARY POSITIONS ANYWAY.
SO WE'VE IDENTIFIED 17 CARES POSITIONS THAT WE WOULD CUT, UM, NEXT YEAR THAT WOULD STILL LEAVE THE SCHOOLS WITH THE TWO BACHELOR LEVEL AND TWO INSTRUCTIONAL ASSISTANT FOR ONE MORE YEAR.
THAT WOULD BE COVERED BY THE CARES FUNDING.
SO LOOKING AT, AT, AT THOSE POSITIONS, WE WOULD THEN TAKE THOSE OFF THE TABLE AND THAT'D BE A REDUCTION THERE.
UM, FROM OUR OVERALL BUDGET OF 580,000, UH, 3 34, SOME OTHER THINGS THAT YOU COULD LOOK AT IS POSSIBLY A 10%, UH, SUPPLEMENTAL INCREASE.
WE HAVE A 10% BUILT IN RIGHT NOW.
UM, THAT IS ON YOUR DEGREE SUPPLEMENTS, ANY OF YOUR SUPPLEMENTS THAT YOU HAVE, UM, THAT IS SOMETHING THAT WE COULD PULL BACK ON, UM, IF NEEDED.
AND THEN OF COURSE, UH, POSSIBLE, UH, HOLD ON CERTAIN POSITIONS.
SO AS A POSITION BECOMES VACANT, IS IT SOMETHING WE SAY, HEY, WE CAN HOLD THAT FOR ONE YEAR BECAUSE WE CAN MANAGE FOR ONE YEAR.
IT MAY BE A POSITION THAT WE CAN ONLY MANAGE WITH WITHOUT
[01:05:01]
FOR ONE YEAR, BUT IF THAT'S WHAT WE HAVE TO DO, THEN, THEN THAT'S SOMETHING THAT WE COULD, WE COULD LOOK AT.SO THEN THAT GETS YOU DOWN TO, UM, FOR INSTANCE, THE LOCAL REQUEST IN THIS SCENARIO FROM THE GOVERNOR'S BUDGET WOULD BE THE 28,000,008 OH 5,952.
AND SO THAT'S HOW THAT WORKS AS YOU WORK YOUR WAY OVER TO THE HOUSE BUDGET.
SO IF YOU LOOK AT THE SENATE BUDGET, IF WE GET THE SENATE BUDGET, THERE'S NO INCREASE AS TO THE COUNTY.
SO, UM, I DOUBT WE GET THE SENATE BUDGET.
I'M SURE IT'S GONNA PROBABLY BE SOMEWHERE BETWEEN THE HOUSE AND THE SENATE OR THE HOUSE OR THE SENATE AND THE GOVERNOR.
I DON'T KNOW WHERE IT'S GONNA LAND, BUT THOSE NUMBERS DOWN AT THE BOTTOM WILL SHOW YOU KIND OF DEPENDING UPON THE SCENARIO, WHAT MAY HAPPEN AS FAR AS WITH OUR BUDGET THIS YEAR.
AND AGAIN, THIS IS NOT SET IN STONE.
AGAIN, THIS IS JUST LOOKING AT WHERE WE'RE AT, WHAT WE'RE KIND OF THINKING RIGHT NOW.
AGAIN, THIS BUDGET IS SOMETHING THAT WE'LL DEVELOP OVER THE NEXT TWO TO THREE WEEKS, BUT I FELT IT WAS IMPORTANT TO START GIVING, UH, A PRESENTATION ON KIND OF WHERE WE ARE, UM, AND WHAT WE'RE LOOKING AT IN SOME OF THE STRUGGLES THAT WE'RE HAVING, UM, AS A SCHOOL SYSTEM.
SO CAPITAL IMPROVEMENTS, LF K, WE NEED TO MAKE SURE ALL THE MONEY IS BUDGETED THIS YEAR BECAUSE THIS IS GONNA BE A BIG SPENDING YEAR FOR LF K BECAUSE BASICALLY, UM, THIS NEXT 23, 24 SCHOOL YEAR, WE, WE HAVE TO HAVE IT DONE IN AUGUST THE 24.
SO ALMOST ALL THAT MONEY IS GONNA HAVE TO BE APPROPRIATED TO MAKE SURE THAT PROJECT GETS DONE, CUZ IT HAS TO BE DONE A YEAR FROM THIS AUGUST.
UH, SO WHAT WE HAVEN'T SPENT NOW WILL BE TAGGED INTO THAT.
AGAIN, WE HAVEN'T BROKEN THAT DOWN TO HOW MUCH WE'VE PAID OUT SO FAR.
THIS IS, AGAIN, JUST A RECAP OF THE TOTAL PROJECT WAS 15 MILLION.
THIS IS WHERE ALL THE MONEY'S COMING FROM, ALL THESE VARIOUS ACCOUNTS, AND IT CAN GET CONFUSING AT TIMES, BUT, YOU KNOW, WE'VE BEEN ABLE TO, TO PUT ALL THIS TOGETHER AND, UH, WE WILL GET L FK DONE.
ANOTHER THING, WE WE ARE GOING, WE JUST RECEIVED THE PROPOSAL FOR AN A AND E FROM E WILSON MORRISON.
WE STILL HAVE SOME FUNDS FROM F Y 20 AND I BELIEVE IT WAS THE F Y 21.
DON'T QUOTE ME ON THAT, BUT I'LL HAVE TO CHECK.
BUT WE STILL HAVE SOME, WE STILL HAVE SOME FUNDS THAT WE CAN START THE A AND E FOR E WILSON MORRISON, AND THEN WITH SOME CARRYOVER, OR ACTUALLY SOME OF THE FUNDS THAT WERE, WERE HELD THIS YEAR FROM OUR OPERATIONAL BUDGET THAT WE COULD BE ABLE TO, TO FUND E WILSON MORRISON.
SO GOING AHEAD AND, AND LOOKING AT GETTING THAT DONE.
AND, AND I KNOW I'VE TALKED TO, TO MR. SMITH ABOUT GOING AHEAD AND STARTING THAT PROCESS BECAUSE WE'RE, WE HAVE THE FUNDS AVAILABLE THERE, WE JUST, YOU KNOW, IT'LL PROBABLY TAKE SOME ACTIONS FROM YOU AS A BOARD TO APPROVE, TO GO AHEAD AND DO THIS, DO THAT, AND THEN SEND THAT OVER TO THE BOARD OF SUPERVISORS, HAVE THEM APPROVE IT AND JUST MOVE ON DOWN THE ROAD LIKE THAT.
BUT, BUT WE ARE ABLE TO, TO DO THAT.
NOW, AGAIN, REMEMBER THAT ESTIMATION COST THE 500,000, THAT IS ONLY AN ESTIMATE.
UM, AGAIN, YOU WILL NOT KNOW HARD FIGURES UNTIL YOU OPEN UP THOSE ENVELOPES AND YOU READ THOSE BIDS.
UM, SO AGAIN, THAT IS JUST AN ESTIMATE, BUT WE STILL FEEL THAT THAT'S KIND OF WHERE THAT WOULD LAND FIVE, $600,000 RANGE, UM, TO, TO BASICALLY TURN THE OLD AUDITORIUM AT E WILSON MORRISON INTO A MULTIPURPOSE ROOM.
SO, AND THEN I MENTIONED THE COOLING TOWER AT HILDA J BARBER EARLIER, IF YOU REMEMBER THAT.
IT WAS ON THE OTHER OTHER SLIDE.
UM, SO THE COOLING TOWER IS IN A POSITION TO WHERE IF IT GOES DOWN THIS SUMMER, WE'RE NOT GONNA HAVE, UM, AC AT HILDA J SO IT'S, IT'S IN THAT STATE THAT WHERE WE NEED TO MOVE FORWARD WITH GETTING THAT THING REPLACED.
UH, PROBABLY THIS SUMMER, THE COOLING TOWER ITSELF IS PROBABLY ABOUT AN $80,000, UM, REPLACEMENT.
THE BUILDING MANAGEMENT SYSTEM, WHICH IS TO UPGRADE OUR SYSTEM DIVISION WIDE.
UM, THAT COST IS ALSO IN THERE.
WE NEED TO DO AN UPGRADE ON OUR BUILDING MANAGEMENT SYSTEM THAT HELPS US TO REGULATE OUR FACILITIES, UM, WITH HEATING AND COOLING AND, AND MAKING SURE THAT WE'RE NOT, WE DON'T HAVE A, A HEATER RUNNING ALL NIGHT LONG AND, AND JUST VARIOUS THINGS OF THAT NATURE TO MAKE SURE THAT WE'RE, WE'RE BEING AS EFFICIENT AS WE CAN, UM, WITH OUR FACILITIES.
SO THE LAST SLIDE HERE IS JUST, YOU KNOW, IT'S BASED ON OUR CURRENT NEEDS AS WE'RE SEEING RIGHT NOW WITH LIMITED INFORMATION.
SO WE ONLY HAVE HALF THE CARD OR OUR GLASS HALF FULL, SO WE'RE TRYING TO FILL OUR CUP ALL THE WAY UP.
UM, THIS BUDGET IS NOT A COMPLETE, IT'S NOT
[01:10:01]
COMPLETE AT ALL.WE'RE STILL WAITING ON THE NUMBERS FROM THE STATE.
UM, AND, AND THAT WILL HAVE AN IMPACT ON OUR BUDGET.
IT WILL, WHATEVER THEIR FINAL NUMBER IS, WE'LL HAVE AN IMPACT.
WHETHER IT'S POSITIVE OR WHETHER IT'S NEGATIVE, IT WILL HAVE AN IMPACT.
SO WE'LL CONTINUE TO REVIEW, REFINE.
I MEET WITH THE BUDGET COMMITTEE, UM, TWICE A MONTH.
I KNOW WE HAD A MEETING LAST WEEK TO GO OVER SOME OF THIS STUFF.
UM, WE TALK AND EMAIL QUITE A BIT.
SO, YOU KNOW, THE BUDGET COMMITTEE, I APPRECIATE THE WORK THAT THEY DO WITH, WITH ME AND MR. VALENTINE AND WORKING THROUGH THIS AND, UM, I JUST APPRECIATE IT.
SO I WANNA SAY THANK YOU TO THE BUDGET COMMITTEE FOR WORKING WITH ME AND MR. VALENTINE AS WE, WE GO THROUGH THIS ON A DAILY BASIS AND, AND ALL THE COMMUNICATION THAT WE'RE SHARING.
SO THAT IS THE END OF MY PRESENTATION.
SO ANY QUESTIONS? I THINK BEFORE WE HAVE QUESTIONS FROM YOU, IS THERE ANYTHING THAT EITHER OF YOU TWO WOULD LIKE TO ADD AS YOU'VE WORKED THROUGH THE BUDGET PROCESS SO FAR FROM YOUR SIDE OF THINGS? CAN I MENTION ONE OTHER THING? SURE.
LAST TIME I INTERRUPTED YOU WHEN YOU WERE TALKING CAUSE I, I WAS GONNA WAIT TILL THAT
UM, AND IT DIDN'T MAKE INTO THE BUDGET BECAUSE WE DID NOT INTO THIS PRESENTATION BECAUSE WE JUST FOUND OUT, UM, I DON'T KNOW WHAT, FOUR 30 OR SOMETHING LIKE THAT.
I BELIEVE IT WAS, IT WAS LATE.
BUT YOU SEE THE INSURANCE PROJECTION AT 600,000.
SO MR. GOODWIN CAME IN AND GAVE ME SOME GREAT NEWS TODAY IT'S ONLY 6.2, SO THAT JUST SAVED US ABOUT $180,000.
SO GOOD NEWS THERE THAT, THAT HELPS US TO INCREASE BECAUSE WE WERE, I WAS WORRIED THAT THE INSURANCE RATE MIGHT ACTUALLY BE A LITTLE HIGHER THAN THE 10% AND YOU KNOW, BUT WHAT WE WERE SEEING WAS 10% EVERYWHERE, AND THAT'S WHAT THEY WERE TELLING US, EXPECT THE 10%.
BUT WHEN WE GOT OUR RATE FROM, UM, ANTHEM, IT WAS ACTUALLY AT 6.2% TODAY.
SO SAVINGS RIGHT THERE, AND THAT'S WHY I TOLD YOU THIS THING IS EVOLVING.
UM, SO AS WE GET THIS INFORMATION IN, WE'RE ABLE TO MAKE THOSE ADJUSTMENTS, BUT IT DID NOT MAKE IT INTO THE PRESENTATION, UM, BECAUSE IT WAS SO LATE WHEN WE GOT THAT INFORMATION.
BUT I DID WANNA SHARE THAT WITH YOU BECAUSE THAT IS A POSITIVE, UM, MOVE FOR US.
UM, SO AT THIS POINT, LIKE YOU SAID, YOU KNOW, THERE'S SO MANY WHAT IFS AND, AND, AND SO MANY DIFFERENT VARIABLES THERE.
UM, YOU KNOW, I THINK WE'RE JUST KIND OF ALL JUST WAITING TO SEE.
SO WHAT ARE THOSE HARD AND FAST NUMBERS THAT WE CAN WORK WITH? UM, I DO APPRECIATE VERY MUCH, YOU KNOW, YOUR EXPLANATION OF ALL THE CODES.
YOU KNOW, WE LOOK AT THOSE CODES ALL THE TIME AND IT'S STILL CONFUSING AND I FEEL LIKE SOMETIMES I'M ASKING THE SAME QUESTION OVER AND OVER AND THEY'RE VERY PATIENT WITH ME WHEN I SAY, EXPLAIN THAT ONE MORE TIME.
UM, AND I DO APPRECIATE SOME OF THE, THE, THE DEEP DIGGING THAT YOU'VE DONE GOING BACK TO 2012 AND LOOKING HISTORICALLY AT, UM, YOU KNOW, THE FINANCE AND, AND ONE OF THE THINGS I KNOW THAT WAS KIND OF TELLING TO ME WAS THAT STATE VERSUS THE LOCAL, UM, THE, THE REVENUE THAT WE'VE GOTTEN VERSUS WHAT THE SCHOOLS HAVE GOTTEN.
UM, THAT WAS PRETTY TELLING THAT OUR COUNTY REVENUE HAS CONTINUED TO GO UP AND UP AND UP AND UP IN THE, YOU KNOW, I WOULD SAY THE PERCENTAGE IS NOT THAT SAME AMOUNT THAT THE SCHOOLS HAVE GOTTEN.
UM, SO THAT WAS PRETTY TELLING ON THAT SLIDE, BUT, UM, BUT AGAIN, I THINK IT'S JUST, IT'S TOO PREMATURE TO REALLY, YOU KNOW, HAVE ANY DEEP, DEEP THOUGHTS RIGHT NOW BECAUSE WE HAVE SO MANY DIFFERENT NUMBERS THAT ARE OUT THERE AND, AND, AND LOTS OF DIFFERENT AVENUES WE CAN TAKE.
SO, UM, GONNA CONTINUE TO JUST, YOU KNOW, LOOK FORWARD TO GETTING SOME SOLID FIGURES SO THAT WE CAN, UH, PUSH FORWARD TO MAKE SURE WE'RE WE'RE FUNDED.
YEAH, AND I'LL JUST, UM, ECHO THAT.
I MEAN IT'S, IT'S SUCH A CHALLENGE TO SIT IN THESE MEETINGS BECAUSE WE, THERE'S SO MANY UNKNOWNS.
WE DON'T KNOW WHAT THE FEDERAL MONEY IS GONNA BE OR THE STATE MONEY OR THE LOCAL MONEY OR THE MISCELLANEOUS MONEY, BUT BUILD YOUR BUDGET.
BALLINGER AND MR. BALLANTINE ARE SO HELPFUL IN EXPLAINING EVERYTHING, SOMETIMES MORE THAN ONCE TO US, SO THAT WE'RE ALWAYS LIKE, WAIT, WAIT, WHAT DO YOU MEAN YOU'RE WHAT? UM, SO THAT HAS BEEN REALLY HELPFUL.
UM, I, I DID JUST WANT TO KIND OF GIVE MY OPINION ON TWO THINGS THAT, UM, WERE IN THE PRESENTATION JUST SO YOU GET MY VIEWPOINT.
ONE IS, IN CASE YOU DIDN'T KNOW YOU, YOU, YOU ALL PROBABLY KNOW, BUT, UM, THE SALARY INCREASES THAT HE WAS TALKING ABOUT, THE 5%, THE 7%, THE BONUS, UM, THOSE ARE IN SOME OF THE DIFFERENT BILLS FROM THE STATE.
UM, SO IT'S NOT NECESSARILY THAT IT'S WAS OUR IDEA TO DO THAT, BUT THEN A LOT OF TIMES WE WON'T GET THE FULL FUNDING UNLESS WE DO IT.
UM, AND WE'RE STILL WAITING TO SEE WHAT IT WILL ACTUALLY BE.
UM, BUT IT DOES NOT LOOK LIKE THAT INCREASE WOULD
[01:15:01]
NECESSARILY BE FULLY COVERED BY THE STATE FUNDING.UM, SO THAT IS ONE THING THAT IS MAKING OUR BUDGET A LITTLE BIT TIGHT.
UM, I CERTAINLY SUPPORT THE INCREASES AND I, YOU KNOW, WANNA DO THAT FOR OUR TEACHERS AS WELL, BUT IT DOES MEAN THAT WE GOTTA FIND THAT MONEY FROM SOMEWHERE TO DO THAT.
UM, AND JUST ONE OTHER PIECE THAT DR.
BALLINGER PRESENTED AS A, A POSSIBILITY.
HE MENTIONED SOME OF THOSE POSITIONS THAT MAYBE WE CAN GO WITHOUT FOR A YEAR, UM, WHICH I UNDERSTAND, BUT IT DOES MAKE ME UNCOMFORTABLE BECAUSE I KNOW WE'RE GONNA BE DOING THIS NEXT YEAR AS WELL AND THEN IT'S JUST KIND OF PUSHING THAT DOWN THE ROAD A LITTLE BIT.
SO THAT'S KIND OF THAT ONE PARTICULAR ITEM.
WE MAY NEED TO DO IT AND I'M NOT OPPOSED TO IT, BUT THAT ONE IS MAYBE A LITTLE BIT MORE OF A BAND-AID.
SO JUST SO YOU ALL KNOW, IF WE DO THAT, WE HAVE EVERY EXPECTATION THAT THAT WILL COME BACK NEXT YEAR.
AND THEN QUESTIONS, OTHER COMMENTS FOR DR.
BALLINGER? UM, I PRETTY MUCH THE ONLY, THE MAIN QUESTION I HAD WAS, UM, WHERE I SAW THE ROUGHLY A MILLION DOLLAR ADDITIONAL ASK OF THE COUNTY IS THAT, CUZ REMEMBER LAST YEAR THEY HELD BACK THE 1.2.
IS THAT ASSUMING WE GET THE 1.2 BACK THIS YEAR AND THEN AN ADDITIONAL MILLION DOLLAR ASK, OR IS THAT MILLION DOLLAR ASK BASED OFF OF WHAT WE ACTUALLY WERE ALLOWED TO SPEND FOR THIS YEAR? SO THAT WOULD BE, UM, AND I'LL JUST GO BACK TO THAT SLIDE.
SO TALK ABOUT THAT 1 MILLION 85, 9 52 THERE MM-HMM.
SO THAT WOULD BE ABOVE THE 27 7 20 STATUS BEFORE OR AFTER THE, THAT WOULD BE 27, 7 20 IS WHAT WE WERE FUNDED LAST YEAR.
AND SO THAT IS ABOVE THE 27, 7 20.
SO IT'S NOT QUITE THE, IT'S NOT QUITE THE, SO IT IS THE 1.2 PLUS IT'S THE 1.2 PLUS IF THAT, SO IT'S 1.2 PLUS NEXT.
SO IT'S ACTUALLY 2.2 OVER WHAT WE SPENT THIS YEAR.
UM, SO THAT WOULD BE, IF YOU GO OFF THE 27 7 20 YES.
THAT'D BE THE 1.2 PLUS THE THE 27 7 20.
THAT, THAT WE KEEP SAYING CUZ OKAY, 27, 7 20.
MAYBE I'M JUST SLOW IN CATCHING THIS, BUT THAT, SO IF YOU LOOK AT YEAH, IF YOU LOOK AT THE SENATE BUDGET, YOU CAN SEE THAT NUMBER.
BUT I, THE, THE 27 7 20 IS WHAT WE HAD WANTED TO SPEND.
THAT WAS, THAT WAS AFTER THE 1.2 WAS ALREADY WITHHELD? NO, NO.
YOU ALWAYS GET ME WITH THAT LAST YEAR THING.
LAST, YEAH, THIS CURRENT YEAR.
I APPRECIATE THE, UH, INFORMATION.
I APPRECIATE THE INFORMATION, UH, I THOUGHT WAS PRETTY WELL LAID OUT AND HELPS US UNDERSTAND, UM, WHAT WE'RE ALL GOING THROUGH HERE.
[6.A. Introduction and Approval of Special Services Director - Dr. Chris Ballenger]
GONNA MOVE ON TO THE ACTION AGENDA THEN.SO FIRST UP WE HAVE INTRODUCTION AND APPROVAL OF SPECIAL SERVICES DIRECTOR DR.
SO TONIGHT, UM, I WOULD LIKE TO INTRODUCE A, UM, WONDERFUL ADMINISTRATOR, A WONDERFUL EDUCATOR, A WONDERFUL PERSON THAT WHEN I FIRST CAME INTO WARREN COUNTY AND, AND GOT TO MEET THIS PERSON, I WAS LIKE, THIS PERSON'S GOOD.
THIS PERSON'S GONNA DO GREAT THINGS FOR OUR COUNTY.
THIS PERSON'S GONNA DO GREAT THINGS FOR OUR STUDENTS.
SO TONIGHT I WOULD LIKE TO INTRODUCE MS. MCDONALD.
SHE HAS BEEN WITH WARREN COUNTY PUBLIC SCHOOLS SINCE 2004.
SHE SERVED 13 YEARS AS A SPECIAL EDUCATION TEACHER, FOUR YEARS AS AN ASSISTANT PRINCIPAL IN ONE YEAR AS A PRINCIPAL AT L F K.
SHE NOW SERVES IN THE ROLE OF INTERIM DIRECTOR OF SPECIAL SERVICES.
SHE'S A PROUD MOTHER, DAUGHTER AND AUNT.
SHE ENJOYS TRAVELING AND ATTENDING ALL SPORTS EVENTS.
HER SON SIGNS UP FOR ASAN, IS A SOPHOMORE AT SKYLINE HIGH SCHOOL.
SHAMIKA IS, SHE IS EXCITED AND, UH, TO SUPPORT AND ELEVATE THE SPECIAL SERVICES DEPARTMENT.
I REALLY APPRECIATE MS. MCDONALD FOR THE JOB THAT SHE DOES.
I ACTUALLY HAVE SOUGHT HER ADVICE ON MULTIPLE THINGS AND I JUST APPRECIATE HER LEADERSHIP AND HER STEADFASTNESS TO, TO DOING THE JOB THAT, THAT SHE IS TASKED TO DO.
AND I HAVE FULL CONFIDENCE IN THE JOB THAT SHE WILL DO WITH OUR SPECIAL EDUCATION DEPARTMENT MOVING FORWARD, AND I THINK THAT SHE'S GONNA DO GREAT THINGS WITH IT.
SO AT THIS POINT IN TIME, I WOULD LIKE TO INTRODUCE MS. SHAMIKA MCDONALD.
[01:20:03]
THANKS FOR THAT WONDERFUL INTRODUCTION.YOU GOOD EVENING, MADAM CHAIR.
BOARD MEMBERS WILL NOT BE BEFORE YOU LONG, UM, MR. SALE, DON'T WANT THIS TO YOU AND YOUR FAMILY.
UM, THANK YOU SO MUCH FOR THE OPPORTUNITY TO SERVE OUR STUDENTS AND FAMILIES.
IT HAS ALWAYS BEEN MY PASSION TO ENSURE THAT STUDENTS WITH DISABILITIES RECEIVE A QUALITY EDUCATION.
WHAT AN AWARD IT IS TO SERVE THE SCHOOL SYSTEM IN WHICH I GRADUATED FROM, AND THE COMMUNITY IN WHICH I LIVE.
I'M PROUD TO BE PART OF THIS SCHOOL SYSTEM IN WHICH MY SON, NIECES AND NEPHEW ATTEND.
I'M EXCITED TO BRING NEW AND INNOVATIVE OPPORTUNITIES TO OUR SPECIAL LEARNERS.
I'M THANKFUL THAT I'VE SAT IN MY LAST INTERVIEW BECAUSE THIS IS MY DREAM JOB.
SO THANK YOU ALL FOR THE OPPORTUNITY.
AND MADAME CHAIR, I 100% RECOMMEND MS. MCDONALD TO BE THE DIRECTOR OF SPECIAL SERVICES FOR WARREN COUNTY PUBLIC SCHOOLS.
COULD I GET A MOTION ON THAT? PLEASE? I MOVE THAT MS. SHAM MCDONALD BE APPROVED AS THE DIRECTOR OF SPECIAL SERVICES STARTING JULY 1ST, 2023.
SECOND THAT, THANK YOU VERY MUCH.
ANY DISCUSSION? I'D JUST LIKE TO SAY THANK YOU FROM A FELLOW CLASS OF 19 99, 9 MEMBER
UM, OKAY, SO ALL THOSE IN FAVOR? AYE.
[Items 6.B. - 6.D.]
OKAY, NEXT UP WE HAVE MR. SMITH COMING UP TO TALK TO US ABOUT LESLIE FOX KAISER, THE RENOVATIONS DESIGN FEE, THE CHANGE ORDER FOR TEMPORARY ELECTRICAL SERVICES AND SCHOOL RENOVATIONS AND SPECIAL INSPECTIONS.THANK YOU FOR GIVING ME THE OPPORTUNITY TO SPEAK HERE THIS EVENING.
THANK YOU ALSO FOR COMBINING THESE INTO ONE TOPIC WITH, UM, THREE, UH, THREE ITEMS. UH, THE FIRST ITEM I'LL GO OVER WOULD BE THE, UH, RENOVATION DESIGN FEE.
AND THIS CENTERS AROUND THE CAFETERIA.
UM, THE EXECUTED A AND E CONTRACT WITH GRUMMAN PARKER AND THE AMOUNT OF 9 920 $9,258 AND 80 CENTS INCLUDED THE DESIGN DEVELOPMENT OF THE RENOVATION FOR THE ENTIRE SCHOOL.
AT THE TIME OF THE CONTRACT EXECUTION, STAFF DID NOT HAVE A DEFINED SCOPE AS TO THE EXTENT OF THE RENOVATION NEEDED FOR THE KITCHEN.
AND THESE COSTS, UH, WERE QUOTED IN GRIM AND PARKER'S FEE AS AN ALLOWANCE, WHICH WOULD NOT TO EXCEED $37,455 AND WAS NOT INCLUDED IN THE CONTRACT.
UH, THE COST FOR THIS DESIGN, UM, IS ALL WITH THE KITCHEN, UM, IF ALL THE KITCHEN EQUIPMENT IS TO BE REPLACED.
AND AFTER MEETING WITH NUTRITION PROVIDER SODEXO, THE SCOPE WAS DEFINED AND THE ACTUAL DESIGN CALLS FOR THE KITCHEN RENOVATIONS, UH, CAME DOWN TO 21,843.
THIS PARTICULAR ITEM THAT WHEN THE, UH, CONTRACT WAS SIGNED, IT, WE, I I, WE DID HAVE AN OPTION TO LOOK AT, NOT TO EXCEED NUMBER, UH, ON THIS, BUT I WANT AHEAD WITH THE NUMBER ITSELF OF 929 TO GET THE PROJECT ITSELF, UH, STARTED.
AND AT THE TIME, WE DID NOT, UM, WE WERE STILL, UH, QUESTIONING WHAT WE WERE GONNA DO WITH KITCHEN AND THE KITCHEN FUNDS AND THOSE TYPE OF THINGS.
SO THIS PARTICULAR, UM, ITEM ITSELF ACTUALLY CAN BE FUNDED THROUGH, UH, THE CAFETERIA, UM, ACCOUNT, UH, AS WELL.
SO IT IS, UM, IT IS, UH, A FEE THAT IS, UM, IN ORDER TO PAY IT, UH, OR HAVE IT, UH, REIMBURSED AND SO FORTH, IT THIS AMOUNT, THIS EXTRA 21,843 HAS TO BE APPROVED BECAUSE CURRENTLY AS MUCH AS WE CAN REIMBURSE IS 929,258.
AND THAT REALLY WAS HELD OUT UNTIL WE COULD ESTABLISH WHAT WOULD BE THE DESIGN.
THE NEXT ITEM ITSELF WOULD BE THE TEMPORARY CHANGE ORDER.
NOW, BEFORE I, I MENTIONED THIS ONE, THERE ARE CERTAIN THINGS ON THIS PROJECT THAT ARE GOALS OF MINE, UH, TO DO.
[01:25:01]
A QUALITY, UM, SCHOOL THAT WE'RE GONNA PRESENT TO OUR COMMUNITY HERE IN A, A YEAR OR SO AND THOSE TYPE OF THINGS.BUT I DEFINITELY WANT TO PROTECT OUR CONTINGENCY FUND.
I DEFINITELY WANT TO BE ABLE TO PROTECT AS MUCH AS POSSIBLE, UH, ANYWHERE WHERE WE CAN SAVE MONEY SO THAT, UH, WE CAN MAKE SURE THAT OUR PROJECT IS, IS UNDER BUDGET AND ALLOWS OPPORTUNITIES FOR MORE FOR OTHER PROJECTS, PERHAPS TO BE, UM, DEVELOPED.
THE TEMPORARY ELECTRICAL SERVICE ITSELF, THIS IS GONNA BE TO ALLOW POWER TO THE BUILDING.
UM, ONCE WE START MOVING THROUGHOUT THE BUILDING AND, UM, UH, DIFFERENT SECTIONS OF THE BUILDING, YOU'RE GONNA GET A SWITCH GEAR THAT'S GONNA BE, UH, COMING.
AND THAT SWITCH GEAR IS GONNA BE KINDA LIKE OUR POWER BOX.
IT'S OUR ELECTRICAL, UH, POWER BOX.
AND EARLY ON IN THIS, UH, WE WENT AHEAD OR LANCE WENT AHEAD TO ORDER THE SWITCH GEAR, BUT THAT IS ACTUALLY GONNA BE NOW COMING IN, IN THE LATTER PART OF THE SUMMER.
SO HERE SOON, WE'RE GONNA NEED TO, UM, BE ABLE TO PUT SOME BREAKERS INTO THE BUILDING OF WHICH, SO THAT WE CAN RUN POWER DURING OUR CONSTRUCTION TIME.
AND THIS IS ONE OF THOSE THINGS THAT WILL, UH, NEED TO COME FROM THE CONTINGENCY BECAUSE IT'S NOT, UH, ONE OF THOSE THINGS THAT, UH, WE, WE THOUGHT WE WOULD HAVE TO DEAL WITH, WITH THAT, UH, THAT LIMITED AMOUNT OF TIME.
SO, JUST FOR THE FOLKS WHO ARE, ARE WATCHING TO DESIGN FOR THE RENOVATION AT LF K SCHOOL INCLUDES THE COMPLETE ELECTRICAL SYSTEM AND COMPONENTS INCLUDED IN THIS RENOVATION IS THE REPLACEMENT OF A MAIN ELECTRICAL SWITCH GEAR.
IMMEDIATELY UPON AWARD OF THE CONSTRUCTION CONTRACT WITH LANCE CONSTRUCTION OF WINCHESTER STAFF WAS NOTIFIED OF SUPPLY CHAIN ISSUES WITH REGARDS TO LEAD TIMES ON A NEW SWITCH GEAR.
THE CONSTRUCTION SCHEDULE CALL FOR THE NEW SWITCH GEAR TO BE DELIVERED IN THE FIRST PHASE OF CONSTRUCTION, BUT DUE TO THE LEAD TIME ISSUES, IT WAS NOT SCHEDULED FOR DELIVERY UNTIL LATE SUMMER OF 2023.
THE TEMPORARY ELECTRICAL SERVICE INCLUDES THE ADDITION OF TWO TEMPORARY BREAKERS TO UTILIZE IN THE EXISTING SWITCH GEAR TO ENSURE THE CONTINUOUS POWER TO THE PORTIONS OF THE BUILDING.
NOT YET, UH, UNDER RENOVATION, THE NEW SWITCHBOARD IS TENTATIVELY TO BE INSTALLED DURING NEXT YEAR'S 2024 WINTER BREAK WHEN WE CAN SHUT DOWN POWER TO THE ENTIRE BUILDING.
SO THAT WOULD BE A CONTINGENCY, UH, AND THAT WOULD BE 25,725.
THE THIRD ITEM IS I WILL PROBABLY SPEND A LITTLE BIT MORE TIME ON, UH, BECAUSE EARLIER TODAY, UH, WE, UM, LOOKED AT SOME OF OUR ABILITY TO MOVE SOME OF OUR FUNDING, OUR OUR GRANT FUNDING.
ONE THING THAT WE'RE VERY FORTUNATE OF IS THAT THIS PROJECT ITSELF IS COMING WITH A LITTLE BIT OVER 10 MILLION WORTH OF GRANTS.
AND THIS IS, UH, I, I, I, I HATE THE FACT THAT ALL THIS CAME BECAUSE OF COVID OR SOMETHING THAT AFFECTED OUR COMMUNITIES AND SOCIETIES TO THAT LEVEL.
BUT IF IT HAD TO COME, AT LEAST WE WERE GONNA PUT THAT INTO A POSITIVE WAY BECAUSE L F K, BECAUSE OF THE DESIGN OF LF K ORIGINALLY WITH PODS THAT HAVE LIKE OPENINGS TO THE CEILING AND SO FORTH, THE VENTILATION HAS ALWAYS BEEN, UM, A STRUGGLE THERE.
SO PERHAPS IT TOOK SOMETHING SO TERRIBLE TO AT LEAST TO FIND SOMETHING, UH, SO GOOD AS TO BE ABLE TO HELP FIX WITH THE, UM, VENTILATION.
THE SPECIAL, UH, RENOVATIONS ARE THE SPECIAL INSPECTIONS.
NOW, WE'VE HAD CONVERSATIONS AT OUR BUILDING COMMITTEE MEETINGS AND THOSE TYPE OF THINGS IN REGARDS TO THIS.
AND I, I'VE DONE SOME RESEARCH, UM, AND I I WANT TO BE, UH, HONEST ABOUT WHAT I'VE FOUND AND THOSE TYPE OF THINGS.
UM, THE, THE PLANS AND SPECIFICATIONS AS DEVELOPED BY GRIM AND PARKER FOR THE RENOVATIONS AT L F K CALLS FOR THE OWNER, WARREN COUNTY PUBLIC SCHOOLS TO BE RESPONSIBLE FOR THE COORDINATION AND COST FOR THE SPECIAL INSPECTIONS REQUIRED FOR THE CONSTRUCTION.
THIS IS STANDARD PRACTICE IN THE INDUSTRY AND PROVIDES THE OPPORTUNITY TO ENSURE THE GENERAL CONTRACTOR IS USING APPROPRIATE CONSTRUCTION MATERIALS AND METHODS AS PART OF THE RENOVATION.
THE SCOPE INCLUDES MATERIALS, TESTING AND INSPECTIONS FOR ALL FIVE PHASES.
SO WHAT WE WOULD DO HERE THIS EVENING IS THAT, UH, THIS PARTICULAR ITEM IS AN ITEM THAT WOULD NOT BE JUST FOR ONE PHASE.
UM, AND THAT, UM, IN FIVE PHASES OF THE RENOVATION, IT'LL INCLUDE CAST IN PLACE, CONCRETE FOR FOOTINGS, THE FOUNDATIONS AND SLAB ON GREAT CONCRETE, ALONG WITH LOADING,
[01:30:01]
BEARING, UM, WALL CONSTRUCTIONS AS WELL AS STRUCTURAL STILL FRAMING AND DECKING.UH, WE DID GO OUT FOR, ACTUALLY TWO THINGS WE DID HERE.
WE ACTUALLY HAD, UH, THREE BIDS FOR THIS, BUT ALSO WE WERE ABLE TO USE, UM, A CONTRACT WITH PRINCE WILLIAM COUNTY, UH, PUBLIC SCHOOLS ALONG WITH THIS AS WELL.
UM, THIS WAS NOT ON THE, UM, THIS WAS NOT ON THE ORIGINAL BUDGET AND THOSE TYPE OF THINGS THAT I PRESENTED.
AND THE QUESTION HAD COME UP IS, WHO IS, WHO'S RESPONSIBILITY, UH, IS THIS, UM, AND THAT I'VE DONE SOME RESEARCH AND THOSE TYPE OF THINGS TO FIND OUT, YOU KNOW, WHEN AND WHERE WERE WE TOLD OR NOT TOLD.
I REACHED OUT TO GRIM AND PARKER AND THOSE TYPE OF THINGS.
AND THEY HAVE IDENTIFIED FOR ME THIS WEEK ON THREE, UH, THREE DIFFERENT AREAS OF WHICH IT DOES SPECIFY, AT LEAST SAY THAT THERE ARE SPECIAL, UM, INSPECTIONS THAT THE OWNER NEEDS TO DO.
ONE WAS ON A POWERPOINT EARLY IN THE PROCESS.
AND THOSE TYPE OF THINGS THAT ACTUALLY IDENTIFIED, UM, THAT IT'S, IT'S, THESE ARE MERELY, UH, THE POWERPOINT SLIDE.
YOU GO THROUGH IT, YOU GO TO THE NEXT ONE.
AND THEN THERE WERE TWO OTHER AREAS.
ONE WAS IN, UH, FAIRLY SMALL PRINT, AND THEN THE OTHER ONE WAS PART OF A LETTER.
SO I CAN'T SIT HERE AND SAY THAT AT LEAST THE KNOWLEDGE OF THOSE THAT WAS NOT, UH, PRESENTED, I DO NOT RECALL THOSE.
BUT HOWEVER, UH, I CANNOT DENY THE FACT THAT THEY WERE PRESENTED.
SO IF THERE IS BLAME OR FAULT OF WHY THAT WOULD NOT BE THERE, THAT FAULT WOULD LIE WITH MYSELF, UH, FOR NOT, UH, RECALLING OR RECOGNIZING THAT NOW FOR ANYTHING THAT I FEEL LIKE IS A FAULT, NORMALLY I PUT IN A CORRECTION PLAN OF ACTION OF HOW TO DO THAT.
ONE THING THAT I'D LIKE TO DO.
AND THIS IS A PLAN OF CORRECTION FOR MYSELF.
UM, I BELIEVE THAT IF YOU'RE GONNA START WITH SOMETHING, YOU KNOW, CRITICIZE SOMETHING, YOU FIRST START WITH YOURSELF.
UM, THE FIRST THING IS, IS MAKING SURE, AND I DON'T USE THIS AS AN EXCUSE, AS THIS AS MY FIRST PROJECT AND THOSE TYPE OF THINGS, I'M, I'M NOT USING THAT AS AN EXCUSE AT ALL, BUT IT DOES LEND ITSELF TO HAVE TO LOOK A LITTLE BIT DEEPER INTO WHAT'S BEING PRESENTED.
ONE THING IS JUST MAKING SURE YOU'RE, I'M TAKING TREMENDOUS, UH, NOTES.
UM, ANOTHER THING IS, IS THAT I'VE, UH, REACHED OUT TO BE ABLE TO, UH, FROM LANCE AS WELL AS, UM, GRIM PARK OR A LIST OF POSSIBLE THINGS THAT COULD BE THOSE THINGS THAT YOU MAY NOT THINK OF, YOU MAY NOT REMEMBER, AND THOSE TYPE OF THINGS TO MAKE SURE THAT, UM, UH, YOU HAVE ANNA.
WELL, AS I'VE GONE AHEAD AND ASSIGNED MYSELF A MENTOR WHO IS FAMILIAR WITH MULTIPLE DIFFERENT TYPE OF PROJECTS WITHIN THE, WITHIN THE SCHOOL DIVISION, WE ALSO, ONCE AGAIN, WOULD LIKE TO PROTECT THE CONTINGENCY FUNDS FOR THIS PARTICULAR ITEM BECAUSE IN ESSENCE, IT IS SOMETHING THAT CAME UP.
IT IS SOMETHING THAT WAS AT LEAST NOTIFIED PRIOR, BUT IT DID COME UP AFTER THE FACT.
UM, AS FAR AS PRESENTATION TO THE BOARD, SO WE HAVE IDENTIFIED, UH, SOME FUNDING SOURCES.
ONE WOULD BE THE CONTINGENCY FUND AND ONE WOULD BE ACTUALLY AN ESSER GRANT.
NOW WE MAY SAY, WELL, WHERE WOULD WE GET THE EXTRA FUNDING? AND, AND ESSER NUMBER TWO, BECAUSE WE HAD EVERYTHING ELSE BUDGETED OUT, THE BLUE RIDGE TECH, UM, CENTER, WHEN WE DID OUR A AND E FOR THE H V H C SYSTEM, UH, WE GOT OUR A AND E DRAWINGS, AND WE HAVE ALL OF, ALL OF THOSE DRAWINGS COME AT A, A PRICE, A COST.
AND ALSO IN THAT COST WAS TWO, TWO ITEMS. ONE IS A BIDDING ITEM FOR ACTUALLY, UH, DOING THE H V A C, AND THE OTHER IS THE CONSTRUCTION ADMINISTRATION.
WELL, ON THOSE TWO ITEMS, BECAUSE WE'RE NOT AT THIS TIME DOING THE ACTUAL H V A C AT THE, UH, SCHOOL ITSELF, THAT FUNDING CAN BE USED TO HELP COVER, UH, PART OF THE EXPENSE.
SO THE EXPENSE FOR THIS PARTICULAR, UH, SERVICE, AND THIS IS A THIRD PARTY SERVICE OR THIRD PARTY VENDOR, UH, WHO WOULD DO THE INSPECTIONS OF THE AREAS THAT I MENTIONED EARLIER.
AND THOSE ARE INSPECTIONS AS A THIRD PARTY VENDOR ARE IMPORTANT BECAUSE IT, UH, GETS RID OF POSSIBLE CONFLICT OF INTEREST BETWEEN WHETHER IT BE LANCE OR OURSELVES AND, AND SO FORTH.
AND THAT, UM, THE CONTINGENCY FUND, WE WOULD ONLY HAVE TO USE, UH, $12,155 AND 30 CENTS AND THE ESSER FUNDS, UH, TOO, WE WOULD USE $11,852 AND 50 CENTS.
SO THIS WOULD BE A EXPENSE WE WOULD HAVE TO HAVE PAID ANYWAY.
I'M JUST NOT, UH, PLEASED WITH, UH, HOW, UH, THIS ONE CAME
[01:35:01]
ABOUT AND ACTUALLY HAVING TO DO THIS ON AN AFTER THE FACT, UH, SITUATION.SO, UM, THOSE ARE THE THREE ITEMS AND, UH, THAT, THAT I'VE GONE OVER INSIDE YOUR PACKET.
THERE SHOULD BE, UH, A PROPOSAL AS WELL AS THERE SHOULD BE, UM, A SPECIAL INSPECTION, UH, DATA SHEET THAT WOULD IDENTIFY WHAT ARE SOME OF THE THINGS THAT A THIRD PARTY INSPECTOR WOULD BE INSPECTING ON THIS PARTICULAR PROJECT.
THANK YOU MR. SMITH, AND THANK YOU FOR PRESENTING THAT TO US.
UM, I KNOW I'VE HAD SOME QUESTIONS ANSWERED BEFOREHAND, AND I'VE HAD A CHANCE TO TALK TO THE FACILITIES COMMITTEE, BUT I WANTED TO DO KIND OF THE SAME THING.
I KNOW THAT YOU'VE BOTH BEEN LOOKING INTO THIS FOR THE PAST COUPLE OF DAYS.
YOU'D LIKE TO ADD SOMETHING? UM, YEAH, THE, THE FIRST THING I WANTED TO SAY IS, MR. SMITH, YOU OF MY UTMOST RESPECT FOR, FOR SAYING THAT, UM, IT'S, IT'S VERY RESPECTFUL TO JUST SAY, HEY, YOU KNOW, I, I OVERLOOKED SOMETHING.
UM, BUT IN, IN OUR, ALL OF US LEARNING HOW TO DO THIS, I THINK ONE OF THE PROCESSES THAT AS A COUNTY WE NEED TO ADDRESS IS, UM, THE PERMITTING PROCESS.
UM, I DISCOVERED IN, IN TRYING TO TRACK THIS BACK WHERE THIS COULD HAVE BEEN CAUGHT SOONER, AND WE SUBMITTED FOR OUR PERMIT IN JULY, AND IN OTHER COUNTIES, THEY REQUIRE THAT YOU HAVE YOUR SPECIAL INSPECTIONS COMPANY SECURED AND HAVE THEM ACTUALLY SIGN OFF ON PAPERWORK IN ORDER TO EVER PULL YOUR BUILDING PERMIT.
SO THERE IS NOT EVEN A CHANCE OF HAVING THIS AS A SURPRISE LATER.
UM, AND, AND AGAIN, I'M NOT, I'M NOT CASTING TRYING TO CAST BLAME ON, ON OUR BUILDING DEPARTMENT NEITHER.
UM, BUT MAYBE WE COULD JUST GOING FORWARD, REVISE AND LOOK AT HOW WE, HOW WE HANDLE SOME OF THESE, THESE THINGS SO THAT IT'S NOT A SURPRISE BECAUSE I FOUND OUT THAT OUR SPECIAL INSPECTIONS, UM, PAPERWORK WAS, WAS JUST LEFT BLANK.
IT WASN'T SIGNED, IT WASN'T DATED, IT WAS NEVER SUBMITTED AT ALL.
CLEARLY WE HAD, WE DIDN'T KNOW THAT IT WAS SUPPOSED TO GET DONE.
UM, AND THEY ISSUED THE BUILDING PERMIT AND THE JOB WAS STARTED ANYWAY.
SO, UM, I WOULD LOVE TO SEE US SHIFT TOWARDS MAYBE A BETTER PROCESS OVERALL AS, AS A COUNTY, UM, KEEPING WITH THIS SAME, UH, TOPIC.
THESE SPECIAL INSPECTIONS ACTUALLY PROTECT US.
THEY DO THINGS LIKE WHEN THEY WERE GETTING READY TO POUR THE SLAB, THEY TAKE CONCRETE SAMPLES, THEY TAKE THEM TO HIGHLY SPECIALIZED LABS, AND THEY DO TESTING ON THE STRENGTH OF THE CONCRETE.
THERE ARE GONNA BE A TOTAL OF 39 SPECIAL INSPECTIONS THROUGHOUT THE FIVE PHASES OF THIS PROJECT.
SO THEY POUR THE SLAB, THEY TEST THE STRENGTH OF THE CONCRETE.
IF THE MIX WENT WRONG AND IT'S NOT STRONG ENOUGH, NOW IS THE TIME TO, TO TEAR IT OUT AND HAVE LANCE FIX THAT.
UM, YOU WOULDN'T WANT TO FIND THAT OUT WAY DOWN THE LINE WHEN YOU'VE BUILT ON TOP OF THAT CONCRETE.
SO THESE SPECIAL INSPECTIONS PROTECT US, AND IT PROTECTS ALL THE CHILDREN THAT ARE GONNA BE INSIDE OF THAT SCHOOL.
UM, SO THEY, THEY REALLY ARE VERY MUCH NEEDED TO HAVE TO HAVE DONE.
GOING BACK TO THE TEMPORARY ELECTRICAL SERVICE.
THIS ONE IS, IS EXACTLY A PERFECT EXAMPLE OF WHY WE HAVE A CONTINGENCY FUND.
IT'S, UH, THIS ONE'S, IT'S UNAVOIDABLE.
THEY SAID IT WAS WHAT, LIKE A SIX MONTH DELAY JUST WITH THE SUPPLY CHAIN.
IT'S JUST THE STATE OF THE WORLD RIGHT NOW.
IF WE CAN'T GET IT ON TIME, WE CAN'T GET IT ON TIME.
WE HAVE TO HAVE A TEMPORARY ELECTRICAL SERVICE BECAUSE I DON'T THINK ANYBODY WANTS TO SIT IN SCHOOL IN THE DARK.
SO IT'S UNFORTUNATE, BUT IT JUST IS WHAT IT IS.
AND THEN MOVING BACK TO THE, UH, TO THE DESIGN FEE.
THIS ONE, WE, WE KNEW WAS COMING ALL ALONG.
WE HAD ALLOTTED AND PLANNED THAT THIS WAS GONNA BE, YOU KNOW, POSSIBLY UP TO $37,000 WAS COMING IN ONLY AT AT 21.
AND I JUST WANTED TO MAKE SURE NO ONE WAS CONFUSED THAT WE WERE, BECAUSE WE WERE INCREASING THAT, THAT TOTAL DOLLAR AMOUNT.
WE'RE NOT, ACTUALLY, THIS IS NOT A SURPRISE EXPENSE.
THIS IS JUST UPDATING NOW THAT WE KNOW THE CAFETERIA ALLOTMENT AMOUNT.
YEAH, I'D LIKE TO ALSO THANK, UM, MR. SMITH FOR, UH, HIS RESEARCH AND HIS, UM, UM, ACKNOWLEDGEMENT OF SOME THINGS.
I THINK THAT COMES FROM YOUR COACHING BACKGROUND.
WHEN YOU LOSE A GAME, IT'S, UH, IT'S USUALLY OUR
[01:40:01]
FAULT, RIGHT?SO, UH, CONGRATULATE YOU ON THAT.
I HOLD YOU IN THE HIGHEST REGARD, AND IF THERE'S, UM, SOMETHING THAT WE CAN DO TO GET GRIM AND PARKER UP HERE AT OUR CONSTRUCTION MEETINGS, THAT WOULD BE GREAT TOO.
UM, I'M SURE THEY HAVE A PROJECT MANAGER FOR US, AND SURE, THAT'D BE GOOD TO GET HIM UP HERE.
SO THANK YOU VERY MUCH FOR A GOOD REPORT.
AND LIKE I SAY, UM, UM, NOT TOO MANY SURPRISES IN HERE THAT'S, WE CAN KEEP THE SURPRISES DOWN.
ANY QUESTIONS OR COMMENTS FROM YOU GUYS? OKAY.
UM, I'M GONNA MOVE US BACK UP TO THE FIRST ITEM THEN, WHICH IS THE, UM, RENOVATIONS DESIGN FEE.
AND I'M GONNA ASK FOR A MOTION.
I MOVE THAT THE CONTRACT AMOUNT WITH GRIM AND PARKER BE INCREASED BY $21,843 TO PROVIDE THE DESIGN FOR THE KITCHEN RENOVATIONS, BRINGING THE TOTAL CONTRACT VALUE TO $951,101 AND 80 CENTS.
IS THERE A SECOND? UH, YES, MADAM CHAIR.
ANY DISCUSSION ON THIS? ALL IS IN FAVOR? AYE.
NEXT WE HAVE THE ITEM FOR THE CHANGE ORDER FOR THE TEMPORARY ELECTRICAL SERVICES.
CAN I HAVE A MOTION? UH, YES, MADAM CHAIR.
I MOVE THAT THE WARREN COUNTY SCHOOL BOARD APPROVES THE PROPOSED CHANGE ORDER FOR TEMPORARY ELECTRIC SERVICE DUE TO THE LEAD TIME AND THE NEW MAIN ELECTRICAL SWITCH GEAR.
IS THERE A SECOND? I'LL SECOND.
ANY DISCUSSION ON THAT? ALL IS IN FAVOR? AYE.
AND LAST, WE HAVE THE, UM, RENOVATIONS, SPECIAL INSPECTIONS.
AND CAN I HAVE A MOTION ON THAT? I THINK MS. SALE'S, UM, I NEED TO ABSTAIN FROM THIS VOTE ON THE GROUNDS THAT I HAVE A FAMILY MEMBER EMPLOYED BY ONE OF THE BIDDING FIRMS. IS THERE A MOTION? UH, YES MA'AM.
I MOVE THAT THE WARREN COUNTY SCHOOL BOARD APPROVED THE CONTRACT WITH E S C MID-ATLANTIC L L C IN THE NA IN THE AMOUNT OF $24,007 AND 80 CENTS FOR THE SPECIAL, UH, INSPECTIONS AS PART OF THE RENOVATIONS FOR THE SCHOOL, AND AUTHORIZE THE SUPERINTENDENT TO EXECUTE TO CONTRACT.
ANY DISCUSSION ON THAT? ALL THOSE IN FAVOR? AYE.
[6.E. Grounds Maintenance Services Invitation to Bid - Mr. Smith]
YOU.GROUNDS MAINTENANCE SERVICES INVITATION TO BID.
UM, SEVERAL YEARS AGO, WARREN COUNTY PUBLIC SCHOOLS AND THE COUNTY OF WARREN ENTERED INTO AN AGREEMENT FROM MOWING SERVICES OF SCHOOL GROUNDS.
LAST YEAR, THE COUNTY OF WARREN NOTIFIED OUR BOARD THAT THEY COULD NO LONGER PROVIDE THE SERVICE.
BEGINNING APRIL 1ST, 2023, WARREN COUNTY PUBLIC SCHOOLS BEGAN THE INVITATION FOR BID PROCESS ON DECEMBER 9TH, 2022.
DESCRIPTIONS OF BIDS INCLUDED MOWING, TRIMMING, SHRUB PRUNING, UH, AND CLEANING UP OF DEBRIS.
MOWING FREQUENCY IS, UH, BY THE CONTRACT IS THREE TIMES PER MONTH FOR THE FACILITIES OF WARREN, UH, MIDDLE SKYLINE, MIDDLE RUSSIE, JEFFRIES, UH, HILDA, J AS ROADS E WILSON, UH, MORRISON, UH, LESLIE FOX, KAISER BLUE RIDGE TECH CENTER, AND THE TRANSPORTATION DEPARTMENT.
BIDS, UH, WERE RECEIVED AND OPENED ON JANUARY 25TH, 2023.
HELP LLC WAS THE LOW BID AT $82,228 AND 14 CENTS.
THE PERFORMANCE OF THE PERIOD OF PERFORMANCE IS APRIL 1ST, UH, 2023 THROUGH JUNE 30TH, 2024, UM, WITH UP TO THE POSSIBILITY OF FOUR ONE YEAR RENEWAL OPPORTUNITIES IN YOUR, UH, PACKET WOULD BE THE ATTACHMENTS OF THE GROUND BID TABULATION, UH, ALONG AS WELL WITH THE BID INVITATION.
THE FINANCING FOR THIS WOULD COME OUTTA THE MAINTENANCE AND REPAIR, UH, BUDGET.
AND, UM, MR. LEVY, I, I WOULD LIKE TO SAY THIS, MR. LEVY, UM, OFFICIAL DAY OF RETIREMENT IS, IS TODAY.
AND, UM, SO, UH, I WOULD LIKE TO JUST THANK HIM FOR ALL HIS HARD WORK AND EVERYTHING HE DID ON THIS PROJECT AND SO MANY OTHERS.
HIS KNOWLEDGE WAS, UH, WAS INCREDIBLE.
I KNOW AT ONE TIME WE ALL WERE KIND OF LIKE A GYM RAT OR SOMETHING LIKE THAT, BUT I BECAME LIKE A LITTLE BIT OF A MAINTENANCE RAT.
I'D GO DOWN TO FIND OUT AND PICK HIS BRAIN.
HE WAS VERY, VERY KNOWLEDGEABLE, SO I WISH HIM THE VERY BEST.
UH, MR. LEVY, UH, DID THE REFERENCE CHECKS AND SO FORTH.
MR. HELMICK, WHO IS, IS ACTING AS OUR, UH, INTERIM, UH, DIRECTOR OF FACILITIES, ALSO MET WITH THIS PARTICULAR CREW AND, AND SHOWED THEM AROUND OUR FACILITIES.
UM, AND THAT WE COME, UH, BEFORE YOU TO, UH, HAVE THIS RECOMMENDATION
[01:45:01]
FOR APPROVED.ANY QUESTIONS FOR MR. SMITH BEFORE THIS CREW STARTS? ARE WE GONNA HAVE THE RETENTION PONDS DEALT WITH? I'M GONNA ASK, IS MR. HELMICK IN THE ROOM? I'M SORRY TO PUT YOU ON THE SPOT.
I JUST FEEL LIKE IF WE COULD GET OFF WITH A, ON A GOOD FOOT.
UM, FOR THOSE WHO DON'T KNOW, THE, THE RETENTION PONDS WERE NOT PROPERLY MAINTAINED WHEN THEY WERE BEING, WHEN THE GROUNDS WERE BEING KEPT BEFORE.
SO WE NOW HAVE, UM, EXTENSIVE REPAIRS THAT NEED TO, TO TAKE PLACE.
THE RETENTION PONDS, UM, THE COUNTY IS STARTING WORKING ON THOSE IN THE MORNING, ACTUALLY AT 9:00 AM AT RUSSY JONES.
ANY OTHER QUESTIONS FOR MR. SMITH? IS THERE A MOTION I MOVE THAT THE WARREN COUNTY SCHOOL BOARD APPROVES THE CONTRACT WITH HELP LLC IN THE AMOUNT OF $82,228 AND 14 CENTS FOR GROUNDS MAINTENANCE SERVICES AND AUTHORIZES THE SUPERINTENDENT TO EXECUTE THE CONTRACT.
IS THERE A SECOND? ALL SECOND.
[6.F. Special Services - Copier Lease - Mrs. McDonald]
UP WE HAVE SPECIAL SERVICES, A COPY OR LEASE AGREEMENT.GOOD EVENING AND AGAIN, SPECIAL SERVICES WOULD LIKE TO UPDATE THE COPIER.
AFTER REVIEWING THE AVAILABLE REPLACEMENT OPTIONS, IT'S RECOMMENDED THAT THE ATTACHED DSI COPIERS REPLACE THE EXISTING COPIERS.
THIS CONTRACT WAS COMPETITIVELY BID THROUGH THE ASSOCIATION OF EDUCATIONAL PURCHASING AGENCIES.
YOU DO HAVE THE ATTACHMENTS OF A LEASE AND SALES ORDER.
UM, THE COST IN FINANCING, THE TOTAL COST OF 36 MONTH LEASE IS $3,240 OR 1080 PER YEAR.
THE CONTRACT WAS BID THROUGH A STATE CONTRACT.
ANY QUESTIONS FOR MS. MCDONALD? CAN I HAVE A MOTION PLEASE? I MOVE THAT THE CONTRACT AND THE AMOUNT OF $3,240 BE AWARDED TO DOCUMENT SOLUTIONS INCORPORATED DSI FOR THE LEASE OF THE COPIER AT SPECIAL SERVICES, AND THAT THE SUPERINTENDENT BE AUTHORIZED TO SIGN THE LEASE AGREEMENT.
ANY DISCUSSION? ALL LOSE IN FAVOR? AYE.
[6.G. Non-Traditional Program Copier Lease- Mr. Grant]
UP WE HAVE NON-TRADITIONAL PROGRAM COPIER LEASE.I AM PRESENTING, UH, FOR MS. ZA AND, UM, NON-TRADITIONAL PROGRAM WOULD LIKE TO UPDATE THEIR PRO THEIR COPIERS IN THE BUILDING.
AFTER REVIEWING THE AVAILABLE REPLACEMENT OPTIONS, IT IS RECOMMENDED THAT THE ATTACHED DSI COPIERS REPLACED THE EXISTING COPIERS.
UH, THIS CONTRACT WAS COMPETITIVELY BID THROUGH THE ASSOCIATION OF EDUCATIONAL PURCHASING AGENCIES, A NATIONAL CO COOPERATIVE PURCHASING PROGRAM FOR SCHOOLS, GOVERNMENTS, AND NONPROFITS, AND MEETS THE VIRGINIA PUBLIC PROCUREMENT REQUIREMENTS.
UM, THE TOTAL COST OF THE 36 MONTH LEASE IS $16,000 560 OR $2,990 PER YEAR.
THE CONTRACT WAS BID THROUGH STATE CONTRACT.
DO YOU HAVE ANY QUESTIONS? CAN I HAVE A MOTION, PLEASE? I MOVED THAT THE CONTRACT IN THE AMOUNT OF $16,560 BE AWARDED TO DOCUMENT SOLUTIONS INCORPORATED FOR THE LEASE OF THE COPIERS AT NON-TRADITIONAL PROGRAM, AND THAT THE SUPERINTENDENT BE AUTHORIZED TO SIGN THIS LEASE AGREEMENT.
ANY DISCUSSION ON THIS? ALL IS IN FAVOR? AYE.
[6.H. Approval of 2023-2024 Program of Studies - Ms. Bragg]
NEXT WE HAVE THE 2324 PROGRAM OF STUDIES.EACH YEAR, THE PROGRAM OF STUDIES IS REVIEWED AND UPDATED FOR THE COMING SCHOOL YEAR FOR THE 20 23 20 24 SCHOOL YEAR.
WE'RE MOVING THE PROGRAM OF STUDIES FROM A PREVIOUS PDF VERSION TO AN ONLINE FORMAT TO GO ALONG WITH OUR NEW WEBSITE.
AND, UM, IF YOU TAKE A LOOK AT THE SCREEN, YOU'LL SEE IT'S KIND OF IN THE DEMO VERSION RIGHT NOW.
IT'S NOT LIVE JUST YET, BUT WE HAVE MOVED OVER ALL THE INFORMATION FROM THAT TRADITIONAL PDF VERSION INTO, UM, THE ONLINE FORMAT WITH DROPDOWNS FOR EACH OF THE CATEGORIES, UM,
[01:50:01]
ALL THE DIFFERENT TOPICS THAT ARE LOCATED IN THOSE FIRST 10 OR SO PAGES OF UNDER THE GENERAL INFORMATION AND THINGS LIKE THAT ABOUT GRADES, REPORT CARDS, PROGRAMMING, THAT SORT OF THING.WE'LL GO INTO, UH, THE, UH, ONLINE FORMAT.
AND THEN IF WE SCROLL DOWN A LITTLE BIT, OUR COURSE OFFERINGS WILL BE MADE AVAILABLE THERE.
MIDDLE SCHOOL, MR. GRANT HAS SO KINDLY STARTED MOVING ALL OF THIS OVER FOR US IN THE ONLINE PLATFORM.
UM, YOU CAN SEE THAT IT'S DIVIDED OUT BY SUBJECT AND THEN THE STUDENTS OR PARENTS CAN CLICK ON THE COURSE TO SEE THE COURSE DESCRIPTION AND THAT SORT OF THING.
AND WE'RE WORKING ON MOVING OVER FOR HIGH SCHOOL AS WELL.
SO I JUST WANTED TO KIND OF SHARE WITH YOU WHAT THE ONLINE FORMAT OF THE PROGRAM STUDIES WOULD LOOK LIKE IN THE COMING YEAR.
UM, THE ATTACHED DOCUMENT THAT WAS ALSO SHARED IS, UH, INCLUDES THE UPDATES AND CHANGES TO THE PROGRAM OF STUDIES FOR THE 2324 SCHOOL YEAR.
UH, IN GENERAL, WE'RE MAKING SOME CHANGES TO, UH, PROMOTION AND CREDIT INFORMATION TO MATCH WITH CURRENT POLICY IGA DASH R ON INSTRUCTIONAL PRIORITY OBJECTIVES.
THAT'S TO MAKE SURE THAT WHAT'S IN OUR PROGRAM OF STUDIES IS ALIGNING WITH OUR NEW GRADING POLICY THAT WENT INTO EFFECT THIS SCHOOL YEAR.
WE ARE, UH, GOING TO BE WAITING ALL DUAL ENROLLED COURSES TO INCLUDE SOME OF OUR CTE COURSES.
OUR CTE DUAL ENROLLED COURSES WERE NOT ELIGIBLE, UH, IN THE PAST BASED ON HOW IT WAS WRITTEN IN THE PROGRAM OF STUDIES TO RECEIVE DUAL-ENROLLED CREDIT.
AND AFTER A DISCUSSION AND MRS. BAKER ASKING AROUND TO OTHER DIVISIONS, UH, WE WILL BE WAIVING THE DUAL-ENROLLED CREDITS FOR OUR CTE STUDENTS, JUST LIKE WE DO WITH OUR TRADITIONAL ACADEMIC SUBJECTS.
UM, IN THE CORE CLASSES, UH, WE WILL BE CHANGING THE WARREN COUNTY EDUCATIONAL FOUNDATION SCHOLARSHIP AND THOMPSON SCHOLARSHIP TO REMOVE THAT REQUIRED TOP BOY, TOP GIRL THAT THE BOARD VOTED ON IN SEPTEMBER, UH, TO APPROVE THAT CHANGE.
AND THEN, OF COURSE, ALL REFERENCES TO LORD FAIRFAX COMMUNITY COLLEGE WILL BE UPDATED TO REFLECT LAUREL RIDGE.
UH, OUR COURSE OFFERINGS, NEW COURSE OFFERINGS AT THE MIDDLE SCHOOL THAT WE'LL BE OFFERING A NEW CTE COURSE FOR MIDDLE SCHOOL STUDENTS ON INTRO TO MEDICAL HEALTH SCIENCE EXPLORATORY.
SO GIVING THEM ANOTHER OPTION FOR AN ELECTIVE IN A CTE FIELD.
AND WE ALSO HAVE, UM, A THEATER COURSE THAT'S GONNA BE AT WARREN COUNTY MIDDLE SCHOOL ONLY FOR SIXTH, SEVENTH, AND EIGHTH GRADES, ALSO AS AN ELECTIVE.
AND THAT, UM, THAT PARTICULAR CHANGE HAS TO DO WITH CHANGE IN STAFFING SOMETIMES WITH, YOU KNOW, WHAT OUR TEACHERS, NEW TEACHERS ARE ENDORSED IN OR TEACHERS THAT ARE LEAVING.
WE HAVE TO CHANGE SOME OF OUR ELECTIVE OPTIONS BASED ON THEIR, UH, CREDENTIALS.
WE'LL BE DELETING, UH, A COUPLE OF COURSES, THE MODERN SOCIAL DILEMMAS AND THE HISTORIES, MYSTERIES, WHICH FELL UNDER OUR HISTORY AND SOCIAL SCIENCE COURSES.
AND, UH, LATIN ONE FOR WORLD LANGUAGES.
OUR LATIN ONE TEACHER DOES NOT HAVE ROOM IN HER SCHEDULE TO MOVE DOWN TO THE MIDDLE SCHOOL.
SHE'S ALREADY SPLIT BETWEEN BOTH OF OUR HIGH SCHOOLS SEMESTER ONE AND SEMESTER TWO.
HIGH SCHOOL HAS SEVERAL NEW COURSE OFFERINGS IN CTE.
UM, THE CAREER STRATEGIES COURSE, WHICH IS PART OF THAT WORK-BASED LEARNING OPTION, UH, WILL BE AVAILABLE IN THE PROGRAM OF STUDIES.
AND ALSO THERE'S ENOUGH INTEREST TO HOLD A CARPENTRY THREE COURSE TO BUILD ON THE TWO COURSES THAT ARE ALREADY THERE.
UH, SPANISH FIVE, UM, MAY BE OFFERED DUAL ENROLLED.
WE'RE STILL WORKING THROUGH SOME PA, WE'RE STILL WORKING THROUGH SOME PAPERWORK WITH LAUREL RIDGE.
THAT'S ALL DEPENDENT UPON TEACHER TRANSCRIPTS AND THEIR CREDITS AND THINGS LIKE THAT TO GET THAT APPROVED.
THERE'S A NEW MUSICAL THEATER ELECTIVE AT SKYLINE HIGH SCHOOL.
UM, REESTABLISHING BEGINNING BAND AT HIGH SCHOOL.
COVID HAD A REAL IMPACT ON OUR BAND PROGRAMS, UM, YOU KNOW, THROUGH THOSE YEARS OF VIRTUAL LEARNING.
SO GETTING STUDENTS THAT, UM, ARE NOT READY TO COMMIT TO A YEAR LONG BAND COURSE, THE OPPORTUNITY TO COME BACK INTO BAND.
AND, AND THAT OPTION, UM, IS GONNA BE AVAILABLE AT HIGH SCHOOL AS WELL.
AND THERE HAS BEEN SOME TALK ABOUT POTENTIALLY ADDING WORLD GEOGRAPHY, UH, TO OUR HISTORY AND SOCIAL SCIENCE COURSE OFFERINGS THAT WILL ALL BE DEPENDENT UPON WHAT THE BOARD OF EDUCATION AT THE STATE LEVEL ADOPTS FOR THE NEW HISTORY AND SOCIAL SCIENCE STANDARDS.
THERE IS, UH, CURRENTLY AN OPTION TO MAKE THAT A REQUIRED EIGHTH GRADE COURSE, IN WHICH CASE WE WOULD NOT BE OFFERING THAT OBVIOUSLY AT THE HIGH SCHOOL LEVEL.
SO THAT COURSE IS ALL DEPENDENT UPON WHAT THE STATE BOARD DOES WITH THE NEW STANDARDS THAT THEY'RE CURRENTLY WORKING THROUGH NOW.
UH, THE MU THE MUSIC ARTISTRY DUAL ENROLLED COURSE AT SKYLINE HIGH SCHOOL WILL NO LONGER BE OFFERED.
AND THOSE ARE PRETTY MUCH THE GENERAL OVERVIEW OF CHANGES TO THE PROGRAM OF STUDIES FOR THE COMING YEAR.
SO IF YOU HAVE ANY QUESTIONS ON THAT, ANY QUESTIONS FOR MS. SPRING? MM-HMM.
[01:55:01]
ON, UM, ON THE MIDDLE SCHOOL HISTORY, SOCIAL SCIENCES MM-HMM.SO SIXTH GRADE CURRENTLY TAKES THE FIRST PART OF US HISTORY, ONE SEVENTH GRADE, THE SECOND PART OF US HISTORY, AND THEN CIVICS AND ECONOMICS IS TAUGHT AT EIGHTH GRADE.
SO THE CORE COURSES AREN'T CHANGING.
THOSE WERE JUST A COUPLE OF ELECTIVES THAT FELL UNDER THAT.
THANK YOU FOR CLEARING THAT UP.
ANY ADDITIONAL QUESTIONS? CAN I HAVE A MOTION ON THIS? I MOVE THAT THE CHANGES PRESENTED TO BE APPROVED FOR THE 2324 WARREN COUNTY PUBLIC SCHOOLS PROGRAM OF STUDIES.
ANY DISCUSSION ON THIS? ALL THOSE IN FAVOR? AYE.
[6.I. Acceptance of New Scholarships - Ms. Bragg]
ACCEPTANCE OF NEW SCHOLARSHIPS.THE FOLLOWING NEW SCHOLARSHIP OPPORTUNITIES BEGINNING WITH THE CLASS OF 2023 ARE PRESENTED TO THE BOARD FOR YOUR APPROVAL.
WE'RE GRATEFUL TO THE FAMILIES, BUSINESSES, AND COMMUNITY ORGANIZATIONS FOR THEIR CON CONTRIBUTIONS AND CONTINUED SUPPORT OF WARREN COUNTY SCHOOL STUDENTS, THE MC AND MARY MCCOMAS MEMORIAL SCHOLARSHIP AND THE AMOUNT OF $1,500.
A VERY GENEROUS GIFT, UH, IN THE MEMORIAL SCHOLARSHIP FOR JULIE DAR SCAM, A HORN IN THE AMOUNT OF $7,500.
THE STUDENT MUST BE A GRADUATE OF WARREN COUNTY HIGH SCHOOL, EDWARD JONES SCHOLARSHIP.
UH, $500 TO EACH SCHOOL AND THE LORD FAIRFAX EMERGENCY MEDICAL SERVICES COUNCIL SCHOLARSHIP, AND THE AMOUNT OF $1,000.
ARE THERE ANY QUESTIONS FOR MS. BRAGG ON THESE SCHOLARSHIPS? CAN I HAVE A MOTION? UH, YES.
I MOVE THE THREE SCHOLARSHIPS.
COULD THERE WERE ACTUALLY, I THINK IT WAS THESE THERE ARE FOUR.
I MOVE THAT THESE SCHOLARSHIPS BE ACCEPTED WITH GRATITUDE.
[6.J. Copier Lease Renewal - Mr. Grant]
NEXT UP WE'RE GONNA HAVE THE COPIER LEASE RENEWAL.UM, THIS I AM PRESENTING IN ON BEHALF OF, UH, MRS. VODKA.
LESLIE FOX, KAISER ELEMENTARY SCHOOL WOULD LIKE TO UPDATE THE COPIERS IN THE BUILDING.
AFTER REVIEWING THE AVAILABLE REPLACEMENT OPTIONS, IT'S RECOMMENDED THAT THE ATTACHED DSI COPIERS REPLACE THE EXISTING COPIERS.
UM, THE TOTAL COST OF THE 36 MONTH LEASE IS 43,164 OR 14,388 PER YEAR.
UH, THE CONTRACT WAS BID THROUGH STATE CONTRACT.
ARE THERE ANY QUESTIONS FOR MR. GRANT? IS THERE A MOTION I MOVE THAT THE CONTRACT AND THE AMOUNT OF $43,164 BE AWARDED TO DOCUMENT SOLUTIONS INCORPORATED FOR THE LEASE OF THE COPIERS AT LESLIE FOX KAISER ELEMENTARY SCHOOL AND THAT THE SUPERINTENDENT BE AUTHORIZED TO SIGN THE LEASE AGREEMENT? IS THERE A SECOND? SECOND.
ANY DISCUSSION ON THIS? ALL IS IN FAVOR? AYE.
[6.K. Approval of Revised 2022-23 Calendar - Mr. Smith]
THANK YOU.AND NEXT UP WE HAVE APPROVAL OF THE REVISED 2223 CALENDAR.
WARREN COUNTY PUBLIC SCHOOLS IS REQUIRED TO PROVIDE 180 DAYS OR 990 INSTRUCTIONAL HOURS WITHIN, UH, SCHOOL YEAR.
UH, WARREN COUNTY PUBLIC SCHOOLS USES THE INSTRUCTIONAL HOURS METHOD.
UH, THE REQUIRED MINIMUM INSTRUCTIONAL DAY IS 5.5 HOURS.
W C P S INSTRUCTIONAL DAY IS SIX HOURS WITH THE ADDITIONAL 30 MINUTES GOING TO THE INSTRUCTIONAL, UH, BANK TIME.
WARREN COUNTY PUBLIC SCHOOLS, 180 DAYS TIMES SIX HOURS PER DAY EQUALS A TOTAL OF 1080 INSTRUCTIONAL HOURS.
THE DIFFERENCE BETWEEN THE 1080 INSTRUCTIONAL HOURS AND THE REQUIRED 990 INSTRUCTIONAL HOURS IS 90 BANKED INSTRUCTIONAL HOURS.
THE 20 22 20 23 CALENDAR HAS A BUILT-IN WEATHER DAY ON MONDAY, APRIL 10TH, 2023.
THIS WEATHER DAY WAS PLACED IN THE CALENDAR AS A SAFEGUARD.
IF THE NUMBER OF DAYS MISSED WERE TO JEOPARDIZE THE NUMBER OF HOURS BANKED DUE TO A MILE WIN, UH, WINTER WEATHER, WE HAVE ONLY MISSED THREE DAYS OF, OF SCHOOL DUE TO INCLEMENT WEATHER.
[02:00:01]
THE RECOMMENDATION IS TO CHANGE MONDAY, APRIL 10TH, 2020 23, NOT 2020 TO A HOLIDAY.THERE'S A REVISED CALENDAR INCLUDED IN YOUR PACKET.
ARE THERE ANY QUESTIONS BEFORE MR. SMITH HOMELESS? CAN I HAVE A MOTION? I MOVE THAT THE 20 22 20 23 REVISED CALENDAR BE APPROVED AS PRESENTED WITH MONDAY, APRIL 10TH, 2023, BECOMING A HOLIDAY.
[6.L. Technology Purchases - Mr. Grant]
NEXT UP TECHNOLOGY PURCHASES, MR. GRANT.LET ME FINISH GETTING EVERYTHING IN.
WARREN COUNTY PUBLIC SCHOOLS IS, IT'S IN NEED OF NEW COMPUTERS FOR OUR SCHOOLS.
UH, THE PURCHASE WILL INCLUDE THE REPLACEMENT OF PCS AT E WILSON MORRISON, HILDA J BARBER, AND L F K, AND LAPTOPS FOR STAFF THAT WORK AT MULTIPLE SCHOOLS.
UM, AND IS THIS ALSO INCLUDES THE ACCIDENTAL DAMAGE INSURANCE FOR THE CHROMEBOOKS THAT ACTUALLY ARRIVED TODAY.
UM, AND THAT WAS FROM A PREVIOUS GRANT, UH, AT ANOTHER MEETING.
UM, AND, UM, THAT WAS THROUGH THE, YEAH, THOSE, THOSE CAME THROUGH THE EMERGENCY CONNECTIVITY FUND GRANT.
UM, THE TOTAL COST OF THESE ITEMS IS $284,148 AND 8 CENTS.
THE FUNDING, UH, WILL COME OUT OF THE VIRGINIA PUBLIC SCHOOL AUTHORITY, UH, TECHNOLOGY GRANT.
AND, UM, THIS IS PURCHASED OFF A STATE CONTRACT.
ANY QUESTIONS, MR. GRANT? DO WE NEED TO MAKE ANY ADDITIONAL REQUESTS? UM, NO.
THE, UM, THE, UH, VIS PPA, UH, GRANT WAS, UM, APPROPRIATED AT THE BEGINNING OF THE YEAR, SO WE DON'T NEED TO MAKE ANY ADDITIONAL.
ANY OTHER QUESTIONS FOR MR. GRANT? CAN WE HAVE A MOTION, PLEASE? I MOVE THAT WARREN COUNTY PUBLIC SCHOOLS TECHNOLOGY DEPARTMENT PURCHASED PCS, LAPTOPS AND DAMAGE COVERAGE FOR CHROMEBOOKS FROM CD WG IN THE AMOUNT OF $284,148 AND 8 CENTS.
ANY DISCUSSION ON THIS? ALL IS IN FAVOR? AYE.
[6.M. Warren County Public Schools Superintendent Contract]
OKAY.LAST ITEM ON OUR AGENDA THIS EVENING IS, UM, WARREN COUNTY PUBLIC SCHOOL'S SUPERINTENDENT CONTRACT.
AND AS A BOARD, WE'VE HAD, UM, LOTS OF TIME TO DISCUSS AND I'D JUST LIKE TO ASK FOR A MOTION AT THIS POINT.
I MOVE THAT THE CURRENT CONTRACT OF JULY 1ST, 2020 SHALL REMAIN IN EFFECT THROUGH JUNE 30TH, 2023, AND THAT THE BOARD APPROVES AS PRESENTED THE NEW MUTUALLY AGREED UPON EMPLOYMENT CONTRACT WITH DR.
CHRIS BALLINGER TO BE ENTERED INTO EFFECT JULY 1ST, 2023.
ANY DISCUSSION ON THAT? ALL THOSE IN FAVOR? AYE.
DOES ANYBODY HAVE ANYTHING ELSE THAT WE MISSED? OKAY, THEN WE'RE ADJOURNED.