* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:02] OKAY. WELCOME THIS EVENING. THANK YOU FOR JOINING US. IF YOU WOULD PLEASE STAND AND JOIN ME FOR THE PLEDGE OF ALLEGIANCE, FOLLOWED BY A MOMENT OF SILENCE. I PLEDGE ALLEGIANCE TO THE FLAG FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. ALL RIGHT, FIRST UP THIS EVENING, IS THERE A MOTION TO ACCEPT OR MODIFY THE AGENDA? MADAM CHAIR, I MOVE TO ACCEPT THE AGENDA AS PRESENTED. IS THERE A SECOND? I SECOND IT. ANY DISCUSSION ON THAT? ALL THOSE IN FAVOR? AYE. AYE. AYE. OPPOSED? NO. THANK YOU. NEXT UP THIS EVENING, WE HAVE COMMUNITY PARTICIPATION. MR. VALENTINE, IS THERE ANYONE SIGNED UP? NO. IS THERE ANYONE HERE THIS EVENING WHO WOULD LIKE TO SPEAK? OKAY, NEXT UP THIS EVENING, WE HAVE RECOGNITION OF THE PAVAN GOVERNOR SCHOOL FOR THE ARTS PARTICIPANTS. MS. PETTY. GOOD EVENING, EVERYONE. UM, I'M HOPE PETTY. TONIGHT I AM WEARING MY FINE ARTS HAT AND I WANT TO CELEBRATE THE HARD WORK WORK OF SOME OF OUR STUDENTS THAT PARTICIPATED IN OUR PAVAN GOVERNOR SCHOOL. SO, WHAT IS PAVON? PAVON IS A REGIONAL GOVERNOR SCHOOL FOR THE ARTS, WHICH IS A RIGOROUS AND ENGAGING TWO WEEK SUMMER PROGRAM OUT OFO. IT'S FOR RISING HIGH SCHOOL STUDENTS IN THE FIELDS OF CLASSICAL GUITAR THEATER, VISUAL ARTS, AND VOICE ACCEPTANCE TO THIS TUITION FREE PROGRAM IS MERIT BASED ONLY, ONLY, AND ALL STUDENTS MUST SUBMIT AN AUDITION VIDEO TO BE CONSIDERED. PAVAN SERVES HIGH SCHOOL STUDENTS WHO ARE IN PUBLIC, PRIVATE, OR HOMESCHOOL AND RESIDE IN FREDERICK LOUDOUN OR WARREN COUNTY. UH, WE START ADVERTISING IN THE FALL FOR THAT. APPLICATIONS OPEN AROUND FEBRUARY, AND THEN MORE INFORMATION, AND THEN WE START TO FIND ACCEPTANCE LETTERS ABOUT APRIL. MORE INFORMATION TO COME, YOU CAN FIND@PAVANSA.ORG AND ANY DIRECT INFORMATION CAN COME FROM MYSELF OR THE DIRECTOR. AJ VAN ZT. WE HAVE HAD FIVE PARTICIPANTS THIS YEAR. FIRST WAS JAY WILLIAMS FROM WARREN COUNTY HIGH SCHOOL. JASMINE HERNANDEZ FROM WARREN COUNTY HIGH SCHOOL. JULIANA OR JULES HARRY, MEN FROM SKYLINE HIGH SCHOOL, ALANDRA ALBA FROM SKYLINE HIGH HIGH SCHOOL, AND JASMINE STONE FROM SKYLINE HIGH SCHOOL. I AM GOING TO INVITE JASMINE STONE UP WHO WILL SING FOR US. TAKE ME TO THE WORLD. OKAY. [00:06:05] SHALL WE SHALL? ALL RIGHT, SO THAT WAS JASMINE STONE. I'D LIKE TO INVITE JULES HARRIMAN UP AS WELL. SO I HAVE A QUESTION FOR JASMINE. WHAT'S NEXT? AMERICA'S BEST TALENT? I DON'T THINK I'M GOING THAT FAR. , DO YOU WANNA TALK ABOUT YOUR EXPERIENCE A LITTLE BIT, JASMINE? IT'S OKAY IF YOU DON'T WANT TO. I CAN. SURE. OKAY. WAIT. EXPERIENCE OF PAVAN. THAT'S YVONNE. WHY? WHY DID YOU ENJOY IT? UM, THE PEOPLE THERE WERE REALLY KIND AND ENCOURAGING AND THEY HELPED ME COME OUT OF MY SHELL AND IT WAS REALLY, UM, FUN. WE, WE LAUGHED. I DIDN'T FEEL TOO JUDGED IF I GOT SOMETHING WRONG, AND I WAS ENCOURAGED TO TRY AGAIN. AWESOME. FANTASTIC. ANY QUESTIONS FOR JASMINE? ALL RIGHT, JULES, YOU WANNA COME ON OVER? THANK YOU. JASMINE, WHY DON'T YOU GO AHEAD AND INTRODUCE YOURSELF, WHY YOU WERE THERE AND WHAT YOU ENJOYED. I'M JOANNA HARRIMAN AND I WENT FOR, I WENT FOR THE THEATER ASPECT OF IT OR THE ACTING ASPECT OF, ASPECT OF IT. AND I ENJOYED THE FACT THAT, LIKE JASMINE MENTIONED, IT WAS A VERY WELCOMING ENVIRONMENT WITH EVERYTHING. AND YOU WERE ALWAYS ENCOURAGED TO TRY AGAIN NO MATTER WHAT HAPPENED OR LIKE WHAT YOU DID. AND I PERSONALLY THINK THAT I'VE GROWN AS A PERSON IN MY ACTING CAREER JUST FROM DOING PAVON IN GENERAL. . OKAY. GREAT. ANY QUESTIONS FOR JULES? DID YOU GO, DID YOU PUT ON A PLAY DURING THE TWO WEEKS OR JUST A LITTLE? OH, WE, AS A COLLECTIVE OF THE THEATER DEPARTMENT, WERE GIVEN A BUNCH OF SCRIPTS FROM DIFFERENT PLAYS AND THEN WE WERE MADE TO PUT THEM ALL TOGETHER INTO A COHESIVE PLOT. AND THEN WE PUT THAT ON AT THE END OF THE TWO WEEKS OF PVO. SOUNDS VERY INTERESTING. IT WAS . YEAH. SO THAT'S, UH, OUR PARTICIPATION IN PAVAN. I JUST WANTED TO HIGHLIGHT A WONDERFUL PROGRAM AND THE GREAT WORK THAT OUR STUDENTS ARE DOING HERE IN WARREN COUNTY. THANK YOU. THANK YOU. THANK YOU FOR COMING TONIGHT. NEXT UP THIS [2. Consent Agenda] EVENING WE HAVE OUR CONSENT AGENDA. IS THERE A MOTION I MOVE THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED? IS THERE A SECOND? I SECOND. ANY DISCUSSION ON THAT? ALL THOSE IN FAVOR? AYE. OPPOSED? NO. THANK YOU. NEXT UP THIS [3.A. Superintendent] EVENING, WE HAVE OUR REPORTS. DR. MARTIN. YES. IT'S BEEN ALMOST A MONTH SINCE THE FIRST DAY OF SCHOOL, AND I CAN STILL SEE THE [00:10:01] ENTHUSIASM ON THE BASIS OF STUDENTS AND STAFF WHEN I ENTER THE BUILDING. I WOULD LIKE TO SAY THAT IS BUSINESS AS USUAL, BUT THERE APPEARS TO BE AN URGENCY FOR STAFF TO DO WHATEVER IT TAKES TO WORK WITH STUDENTS. AN EXAMPLE WAS WATCHING THE COMMUNITY SURROUNDING SKYLINE HIGH SCHOOL AND MARTIN COUNTY HIGH SCHOOL COME TOGETHER, OR FRIDAY NIGHT CALL. DR. MARTIN. I'M SORRY TO INTERRUPT YOU. I THINK THEY CAN'T HEAR YOU. MIC'S NOT ON. SORRY. SHOULD I START OVER? OKAY. SORRY ABOUT THAT SECOND REHEARSAL. . IT HAS BEEN ALMOST A MONTH SINCE THE FIRST DAY OF SCHOOL, AND I CAN STILL SEE THE ENTHUSIASM ON THE FACES OF STUDENTS AND STAFF WHEN I ENTER THE BUILDINGS. I WOULD LIKE TO SAY THAT IT IS BUSINESS AS USUAL, BUT THERE APPEARS TO BE AN URGENCY WITH STAFF TO DO WHATEVER IT TAKES TO WORK WITH STUDENTS. AN EXAMPLE WAS WATCHING THE COMMUNITIES SURROUNDING SKYLINE HIGH SCHOOL AND WARREN COUNTY HIGH SCHOOL COME TOGETHER FOR FRIDAY NIGHT FOOT FOOTBALL LAST WEEK. TO WITNESS A COMMUNITY CHEER ON A GROUP OF STUDENTS WHO HAVE WORKED SO HARD TO BE A TEAM AND THEN PLAY ANOTHER TEAM WITH TREMENDOUS SPORTSMANSHIP WAS HEARTWARMING FOR THIS ACTING SCHOOL SUPERINTENDENT. BUT LET ME ALSO SHARE SOME NUTS AND BOLTS. THE CURRENT ENROLLMENT IS 4,800 STUDENTS UP FROM THE FIRST DAY OF SCHOOL OF 4,663. THE NO-SHOW ON THE FIRST DAY OF SCHOOL HAVE GONE FROM 202 STUDENTS, AND NOW WE ARE DOWN TO NO-SHOWS OF 37 STUDENTS. SO REMEMBER, OUR BUDGET IS BASED ON A STUDENT ENROLLMENT OF 4,863. WE HAVE RECEIVED OUR SOL SCORES FROM LAST YEAR, AND IT IS OUR HOPE AS AN ADMINISTRATIVE TEAM TO SHARE THEM WITH YOU AT THE WORK SESSION IN SEPTEMBER. PART OF THIS DATA, AS YOUR DISCOVER SURROUNDS OUR ABSENTEEISM DATA, IT CONTINUES TO BE A CHALLENGE FOR THE ENTIRE DISTRICT. WE HAVE STARTED DISCUSSIONS WITH THE HIGH SCHOOL PRINCIPALS ON HOW TO INCREASE STUDENT ACHIEVEMENT. THE TENNIS COURTS CONTINUE TO GARNER GREAT COMMUNITY INTEREST IN HOPES THAT THERE WILL BE A FIXED BEFORE THE TENNIS SEASON STARTS IN FEBRUARY. WE HAVE JUST RECEIVED THE GEOTECHNICAL REPORT FROM THE ENGINEERING FIRM WHO ANALYZED THE SUBSTRUCTURE, I HOPE TO ADD, TO BE ADDING THIS TOPIC TO THE SEPTEMBER WORK SESSION, AS WELL AS WITH SOME RECOMMENDATIONS TO MOVE FORWARD WITH A PLAN. THE EDUCATION ENDOWMENT, WHICH IS A GROUP OF CITIZENS TO SUPPORT EDUCATION IN WARREN COUNTY, WILL BE SENDING OUT A LETTER OF INVITATION TOMORROW TO EVERY TEACHER ENCOURAGING THE SUBMISSION OF GRANTS TO DO A CREATIVE AND AN INNOVATIVE PROJECT IN A TEACHER'S CLASSROOM. THE ENDOWMENT HAS $82,000 TO AWARD IN GRANTS THIS YEAR. BLUE RIDGE TECH HAS APPLIED FOR A VERY UNIQUE GRANT TO EXPAND THE ENGINEERING PROGRAM TO ANOTHER LEVEL. THE GRANT WILL COVER THE COST OF AN INSTRUCTOR AS WELL AS HUNDREDS OF THOUSANDS OF DOLLARS IN EQUIPMENT. WE'RE VERY EXCITED ABOUT THIS AT THE SEPTEMBER WORK SESSION. SOUNDS LIKE IT'S GONNA BE A GOOD ONE BECAUSE THE AG INSTRUCTORS AT THE MIDDLE AND HIGH SCHOOLS WILL BE COMING FORWARD TO EXPAND THEIR PROGRAMS AS WELL. AGAIN, THESE TEACHERS WANT TO EXPAND THEIR OFFERINGS TO STUDENTS TO GO TO THE NEXT LEVEL. UM, BUT I WANNA STOP HERE 'CAUSE THERE'S SO MUCH EXCITING NEWS COMING FROM THEM. I DON'T WANNA STEAL THEIR THUNDER. ON THE INSTRUCTION SIDE, I HAVE ASKED EACH PRINCIPAL TO COME UP WITH THREE PROFESSIONAL GOALS FOR THE YEAR. THE FIRST GOAL IS TIED TO INSTRUCTION AND THEIR SCHOOL PLAN. THE PRINCIPALS MUST COORDINATE THIS GOAL WITH A MEMBER FROM THE SCHOOL BOARD OFFICE AND BE DATA DRIVEN WITH THEIR SCHOOL'S DATA. THE SECOND GOAL RELATES TO THE SPECIAL EDUCATION DATA IN THEIR BUILDINGS, AND AGAIN, MUST BE COORDINATED WITH A MEMBER OF THE SPECIAL EDUCATION DEPARTMENT. THE THIRD GOAL WILL BE OF THEIR CHOOSING. SO JUST LIKE A FOOTBALL TEAMS ON FRIDAY NIGHT, THE PRINCIPAL, ALONG WITH AN INSTRUCTIONAL TEAM MEMBER FROM CENTRAL OFFICE, IS ASSISTING THE PRINCIPAL WITH AN INSTRUCTIONAL GAME PLAN FOR THEIR BUILDINGS. TO ACCOMPANY THESE GOALS, THE PRINCIPALS HAVE ALREADY STARTED VISITING CLASSROOMS. WELL, THEY PROCESS CALLED CLASSROOM WALKTHROUGHS. THE SCHOOL DIVISION HAS DEVELOPED ALONG WITH TEACHERS AND PRINCIPALS, WHAT RESEARCH-BASED STRATEGIES TO LOOK FOR IN ANY CLASSROOM TO ENHANCE THE INSTRUCTIONAL PROCESS. IN THE WEEKS [00:15:01] AND MONTHS TO COME, I PLAN TO WALK WITH EACH PRINCIPAL AND GET A 10 MINUTE SNAPSHOT OF THE INSTRUCTIONAL PROCESS. THE POWER OF THIS PROCESS COMES WHEN YOU STEP INTO THE HALLWAY AFTER THE CLASSROOM VISIT AND HAVE AN INSTRUCTIONAL DIALOGUE ABOUT WHAT YOU'VE JUST OBSERVED. NEXT YEAR'S BUDGET PROCESS WILL OFFICIALLY BEGIN WITH THE ADOPTION OF THE BUDGET DEVELOPMENT CALENDAR. ON THE ACTION ITEMS. AT TONIGHT'S MEETING, I HOPE, HOPEFULLY I HAVE CAPTURED SOME MUTUALLY AGREEABLE TIMES. HOWEVER, IF NOT, WE CAN MAKE ADJUSTMENTS ALONG THE WAY IF NECESSARY. SO, OUTSIDE OF THE DAY-TO-DAY ACTIVITIES OF THE SCHOOL DIVISION, I CONTINUE TO SAY AND EXPERIENCE A COMMUNITY THAT IS INVESTED IN THE SUCCESS OF ITS CHILDREN. I BELIEVE A CULTURE HAS BEEN DEVELOPED THAT IS POSITIVE AND THE END RESULTS MAY NOT BE IMMEDIATELY SEEN. HOWEVER, THERE'S A QUOTE THAT BRINGS A SMILE TO MY FACE WHEN I THINK OF IT. WE ARE PREPARING OUR STUDENTS FOR A FUTURE WE WILL NEVER SEE. I BELIEVE THAT FUTURE WILL BE BRIGHT, ENGAGING, AND POSITIVE FOR OUR STUDENTS. THANK YOU. THANK YOU. MOVING [3.B. School Board] ON TO SCHOOL BOARD MEMBER REPORTS. MRS. LOW, THANK YOU. UM, I DON'T HAVE MUCH TO REPORT THIS MONTH. JUST, UM, BEEN INVOLVED IN THE START OF THE SCHOOL YEAR AND, UM, BACK TO SCHOOL NIGHT, GETTING MY KIDS ON TRACK AND THEN, UM, THINGS LIKE THAT. AND THEN THE SUPERINTENDENT SEARCH THAT WE'VE ALL BEEN INVOLVED IN AS WELL. THANK YOU DR. FUNK. UM, I DON'T HAVE A LOT EITHER. JUST THAT, UM, I DID HAVE THE OPPORTUNITY TO VISIT BLUE RIDGE, UM, UH, TECHNICAL CENTER THERE AND THE ELEMENTS PROGRAM AND, UM, VISITED WITH THE TEACHERS THERE AND THEN WAS ALSO IN ATTENDANCE AT THE SEARCH, UM, COMMIT, UH, COMMUNITY, THE SEARCH TEAM COMMUNITY NIGHT. UM, AND, UM, JUST HOPING THAT EVERYBODY, IT SOUNDS LIKE WE'VE HAD A GOOD FIRST START OF THE YEAR. THANK YOU. MR. MCFADDEN. UH, THE ONLY, JUST DON'T WANNA PIGGYBACK ON THE SEARCH TEAM, UH, NIGHT THAT WE HAD. WE, IT WASN'T THAT FULL OF PEOPLE THAT WERE THERE. I THINK THE PEOPLE THAT GAVE INFORMATION WAS VERY GOOD TO HEAR FROM THEM. IT WAS A GOOD, UM, IT, IT'S BEEN AN EXCITING PART TO HAVE PEOPLE THE OPPORTUNITY TO DO IT. THERE'S OBVIOUSLY A, THERE WAS A, UH, SURVEY PEOPLE COULD FILL IN ON, ON THEIR OWN TIME AND THEIR OWN PLACE. SO WE'RE EXCITED TO SEE WHAT THE, THE SUPERINTENDENT SEARCH COMPANY, UH, BRINGS TO US. THAT'S ALL I HAVE. THANK YOU, MS. SALIN. UM, I TOO ATTENDED THE STAKEHOLDER MEETING FOR THE SUPERINTENDENT SEARCH. UM, AND WE ALSO HAD OUR, UH, MONTHLY BUILDING COMMITTEE MEETING WHERE WE WENT OVER THE FACILITIES NEEDS. UM, I WON'T RECAP MOST OF WHAT WAS ALREADY SAID BY DR. MARTIN, UM, BUT WE DO HAVE SOME ROOF REPAIRS THAT LOOKED TO BE PRESSING. THANK YOU. UM, WELL, I WANTED TO THANK, UM, HOPE PETTY FOR COMING HERE TONIGHT, BUT I ALSO WANTED TO MENTION THAT, UM, I STARTED MY DAY WITH HER AT 7:00 AM THIS MORNING. UM, SHE WAS GIVING A PRESENTATION AT OUR ROTARY CLUB AND REALLY JUST SHOWCASING ALL THE WORK THAT WARREN COUNTY PUBLIC SCHOOLS IS DOING THERE. SO SHE'S HAD KIND OF A LONG DAY OF PROMOTING ALL THE GOOD THINGS THAT WE'RE DOING HERE IN WARREN COUNTY PUBLIC SCHOOLS. UM, I WANTED TO THANK WARREN COUNTY HIGH SCHOOL AND ALL THE COMMUNITY PARTNERS THAT CAME OUT FOR THE COMMUNITY FUN DAY BACK AT THE BEGINNING OF AUGUST. THAT WAS ANOTHER REALLY SUCCESSFUL EVENT. WE HAD A LOT OF PEOPLE THERE ATTENDING. I ATTENDED THE FACILITIES COMMITTEE TOO, AND I WAS, YEAH, THE ONLY THING I WROTE DOWN ABOUT THAT WAS THE, THE ROOF REPAIRS AND REALLY JUST WORKING AS A BOARD TO SORT OF FIGURE OUT A LONG RANGE FINANCIAL PLAN WITH THE COUNTY. UM, BECAUSE WE HAVE A LOT OF BIG EXPENSES COMING UP, UM, IN THE NEXT FEW YEARS WITH, WITH OUR BUILDINGS. UM, AND THEN I ALSO JUST WANTED TO ASK PEOPLE TO BE KIND OF WATCHING AS THE BEGINNING OF THE SCHOOL STARTS BECAUSE WE HAVE FALL FESTIVALS THAT ARE HAPPENING. THERE'S A CALL OUT FOR VENDORS AND COMMUNITY ORGANIZATIONS. LFK HAS THEIR FALL FESTIVAL ON SEPTEMBER 19TH. IF ANYBODY'S INTERESTED IN SETTING UP A TABLE, HELPING THE KIDS TO HAVE A LITTLE BIT MORE FUN AT THAT EVENT, RUSSI WILL HAVE THEIRS ON OCTOBER 24TH. UM, SAME THING LOOKING FOR COMMUNITY VENDORS AND BUSINESSES TO HELP PARTICIPATE AND MAKE IT A LITTLE BIT MORE FUN AND MORE SCHOOL AND COMMUNITY ORIENTED. UM, AND THAT THOSE ARE OPEN TO COMMUNITY MEMBERS AS WELL. UM, ALSO JUST LOOKING FOR WAYS TO VOLUNTEER IN EACH OF YOUR CHILDREN'S SCHOOLS. ALL THE PTOS ARE CURRENTLY HAVING THEIR MEETINGS AND GETTING FUNDRAISERS KICKED OFF. SO JUST KIND OF LOOKING TO SEE, UM, WHAT, WHAT WE CAN ALL CHIP IN AND, AND DO. I, UM, GOT AN UPDATE FROM BILL HALL TODAY ON THE, UM, WARREN COUNTY BUILDING BLOCK COMMUNITY [00:20:01] PARTNERS. THAT'S THE PROGRAM WHERE BUSINESSES AND ORGANIZATIONS ARE SPONSORING, UH, $500 FOR THE YEAR. AND HE TOLD ME THEY HAVE 32 COMMITTED THIS YEAR, AND THAT ALLOWED 210 STUDENTS TO ATTEND THEIR FIRST GAME FOR FREE THIS PAST WEEK. SO THAT'S THE PURPOSE OF THAT PROGRAM, TO HELP OUR STUDENTS BE ABLE TO ATTEND THOSE GAMES AND HELP BUILD COMMUNITY WITHIN THEIR SCHOOLS THAT WAY. AND THEN THE LAST THING, WHICH WE'VE HAD A COUPLE MEMBERS, UM, TOUCH ON ALREADY, BUT THE STAKEHOLDERS, UM, MEETING THAT WE HAD, BUT THEN ALSO JUST A QUICK UPDATE ON WHERE WE ARE WITH THE SEARCH. SO, UM, THE APPLICATIONS FOR OUR SUPERINTENDENT WILL BE CLOSING AT MIDNIGHT ON SEPTEMBER 4TH, SO THAT'S TOMORROW. SO WE DON'T KNOW YET HOW MANY PEOPLE HAVE APPLIED. AND OF COURSE WE HAVEN'T SEEN ANY OF THAT INFORMATION. WE WILL BE RECEIVING AS A BOARD, A STAKEHOLDER REPORT THAT WILL BASICALLY COMPILE EVERYTHING FROM THE INDIVIDUAL MEETINGS THAT THE SEARCH COMMITTEE HAD WITH OUR TEACHERS, OUR STAFF MEMBERS WITH COMMUNITY MEMBERS, THE FORUM NIGHT THAT WE ALL WENT TO, UM, ANY PHONE CALLS THAT WE DID. AND THEN THE SURVEY RESULTS. AND WE'RE GONNA SEE THAT AND TALK ABOUT THAT PUBLICLY AT OUR, UM, WORK SESSION ON SEPTEMBER 17TH, WHICH WE WILL START AT 5:00 PM JUST A LITTLE BIT EARLIER TO TRY TO ALLOW TIME FOR THAT, AS WELL AS ALL THE WORK THAT DR. MARTIN WOULD LIKE US TO ACTUALLY DO AT OUR WORK SESSION THAT EVENING. UM, AND THEN I EMAILED OUR BOARD TODAY AND JUST WE'LL EACH BE SUBMITTING SOME POTENTIAL INTERVIEW QUESTIONS FOR WHEN WE GET TO THAT POINT. AND THEN AT OUR MEETING ON THE 17TH WITH THE SEARCH COMMITTEE, WE'LL TALK ABOUT WHEN WE'LL BE ABLE TO ACTUALLY GET TOGETHER AS A BOARD TO REVIEW THE APPLICANTS THAT THEY'RE RECOMMENDING TO US. OF COURSE, THAT WILL BE AN EXECUTIVE SESSION, BUT WE'LL WORK ON FIGURING OUT WHAT DATE AND TIME THAT LOOKS LIKE. UM, PROBABLY THAT FIRST WEEK OF, OR I'M SORRY, LAST WEEK OF SEPTEMBER, BEGINNING OF OCTOBER, WE'LL BE WHEN WE'RE DOING THAT. SO WE'RE LOOKING FORWARD TO THIS NEXT MONTH OF THE PROCESS WITH THAT AS WELL. AND THAT'S ALL I HAVE THIS EVENING. NEXT UP [4.A. 2026-2027 Warren County Schools Budget Development Calendar - Dr. Martin] WE HAVE THE ACTION AGENDA, WHICH IS GONNA BE FIRST UP THE 26 27 WARREN COUNTY SCHOOL'S BUDGET DEVELOPMENT CALENDAR, DR. MARTIN. WELL, UM, THE ADMINISTRATION IS READY TO START THE PROCESS OF DEVELOPING THE SUPERINTENDENTS WITHOUT BUDGET PRIOR CHANGE SUBMISSION TO COUNTY, UM, BOARD EDUCATION FOR ADOPTION. UM, WE HAVE, SORRY, UM, I'LL JUST TALK LOUDER. UM, WE'RE GONNA TRY TO LIMIT THE AMOUNT OF PAPER THAT YOU'RE GONNA BE SHUFFLING BECAUSE BUDGET PROCESSES TYPICALLY MEAN HUNDREDS AND HUNDREDS OF PAGES. UM, WE'D LIKE TO CREATE A PROCESS THAT IT'S EASIER FOR FOR YOU TO ELECTRONICALLY LOOK AT THINGS AND RESPOND TO THOSE, UM, WHICH WILL MAKE IT EASIER. SO, UM, THE CALENDAR THAT YOU HAVE BEFORE YOU TONIGHT IS ONE. I THINK THIS IS THE FOURTH EDITION. I HOPE I HAVE CAPTURED EVERYTHING THAT I'VE HEARD. IF NOT, WE ARE A FLEXIBLE GROUP. YOU HAVE TRIED REALLY HARD TO COMBINE THIS CALENDAR. SO, UM, UNLESS THERE ARE DIRECT QUESTIONS FOR DR. MARTIN, I'D LIKE A MOTION ON THE CALENDAR. OKAY. I MOVE THAT THE WARREN COUNTY SCHOOL BOARD APPROVED THE 26 27 BUDGET DEVELOPMENT CALENDAR AS PRESENTED. IS THERE A SECOND? I SECOND IT. ANY DISCUSSION ON THAT? ALL THOSE IN FAVOR? AYE. AYE. OPPOSED? NO. THANK YOU. NEXT UP [4.B. Approval of Memorandum of Understanding between WCPS and the Bureau of Alcohol, Tobacco, Firearms, and Explosives to use WCPS facilities for training exercises - Dr. Costner] THIS EVENING, WE HAVE APPROVAL OF THE MEMORANDUM OF UNDERSTANDING BETWEEN WARREN COUNTY PUBLIC SCHOOLS AND THE BUREAU OF ALCOHOL TOBACCO FIREARMS AND EXPLOSIVES TO USE WARREN COUNTY PUBLIC SCHOOLS FACILITIES FOR TRAINING EXERCISES. DR. COSTNER, GOOD EVENING. THANK YOU, MADAM CHAIR. BOARD MEMBERS TONIGHT I BRING FORTH TO YOU THE, UM, MEMORANDUM OF AGREEMENT WITH THE ON FROM, AS YOU SAID, THE BUREAU OF ALCOHOL, TOBACCO FIREARMS AND EXPLOSIVES, BECAUSE WE'VE HAD A VERY POSITIVE WORKING RELATIONSHIP WITH THEM. UM, SOME ALSO MAY REFER TO 'EM AS A TF. UM, THEY HAVE BEEN ABLE TO USE OUR FACILITIES. AND, UM, WITH THAT WE WOULD LIKE TO CONTINUE TO HAVE THIS POSITIVE WORKING RELATIONSHIP WHERE THEY CAN USE OUR FACILITIES FOR TRAINING. UM, AND AS WITH THE HELP OF THE TRAINING, THAT IT'LL ALSO HELP TO IMPROVE OUR SCHOOL FACILITIES AND OUR ENVIRONMENT CASES. THEY SEE SOMETHING THAT WE NEED TO WORK ON, BUT ALSO, [00:25:01] UM, THIS AGREEMENT AIMS TO ALLOW US TO FOSTER COLLABORATION AND IMPROVE THE RESPONSE TIMES AND BUILD TRUST BETWEEN LAW ENFORCEMENT AND SCHOOL COMMUNITIES. SO THEREFORE, WE BRING THIS FOR YOU TONIGHT FOR APPROVAL. ANY QUESTIONS FOR DR. COSTNER? IS THERE A MOTION I MOVE? APPROVAL WILL BE GIVEN FOR THE WARREN COUNTY SCHOOL BOARD TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE BUREAU OF ALCOHOL, TOBACCO FIREARMS AND EXPLOSIVES FOR THE USE OF WCPS FACILITIES FOR TRAINING AND THE SUPERINTENDENT TO BE AUTHORIZED TO SIGN THE MEMORANDUM OF UNDERSTANDING. IS THERE A SECOND? A SECOND. ANY DISCUSSION ON THAT? ALL THOSE IN FAVOR? AYE. AYE. AYE. OPPOSED? NO. THANK YOU. THANK YOU. AND DR. COSTNER [4.C. Second Reading of the Policies Updated by SBMA as Presented - Dr. Costner] AGAIN FOR THE SECOND READING OF THE POLICIES UPDATED BY SBMA AS PRESENTED? YES. AND, UM, LAST, UM, BOARD MEETING WAS THE FIRST READING WAS ON AUGUST THE 20TH AFTER WE DID DO SOME MORE THOROUGH REVIEW OF THOSE. UM, WE DO HAVE TWO POLICIES, GCI, PROFESSIONAL STAFF ASSIGNMENTS AND TRANSFERS, AND ALSO POLICY GDBD SUPPORT STAFF AND LEAVE ABSENCES THAT HAVE ALREADY BEEN PRESENTED IN FRONT OF THE BOARD AND APPROVED. UM, THE DATES OF APPROVAL, ONE WAS ON FEBRUARY THE FIFTH, THE OTHER ONE WAS ON 5 28. UM, THOSE HAD BEEN APPROVED. SO THOSE, UM, UH, WE STRUCK THROUGH THOSE. WE ALSO DID RECEIVE, AFTER HR REVIEW THE, UM, POLICY GCPB, UM, RESIGNATION OF STAFF MEMBERS THERE. UM, THERE'S TWO OF THEM. I LEFT TWO POL, THE ORIGINAL POLICY, THE SBMA SENT, AND THEN I ALSO ADDED THE RED LINE ONE. UM, SO THAT YOU COULD SEE BOTH OF THEM IN COMPARISON, JUST SO THAT YOU CAN BE MADE AWARE OF THE CHANGE THE WORLD. UM, IT WAS EASIER FOR THE, UM, HR TO GO THROUGH AND JUST REDLINE AND STRIKE THROUGH EVERYTHING AND REWRITE THE WHOLE THING. WELL, NOT REALLY REWRITE IT, BUT JUST RESTRUCTURE IT. UM, SO THAT'S WHY IT'S PRESENTED IN THAT MANNER TO YOU ALL. OTHER THAN THAT, ALL THE OTHER POLICIES THAT ARE PRESENTED, THERE WAS NO CHANGE AT THIS TIME UNLESS THE, THE BOARD HAS SEES SOMETHING THAT WE NEED TO ADD, UM, OR DELETE MOVING FORWARD. I, I HAD A REQUEST, UM, WITH THE, WITH THIS PARTICULAR POLICY. UM, I WOULD LIKE TO SEE SOME VERBIAGE ADDED ABOUT ACCEPTING OR OR NOT ACCEPTING RESIGNATIONS WHEN THERE ARE OPEN INVESTIGATIONS GOING ON. I THINK THAT, THAT WE SHOULD HAVE SOMETHING IN THIS POLICY THAT, UM, THAT ALLOWS THE DUE DILIGENCE AND THE FULL INVESTIGATION TO BE COMPLETED AND FINISHED BEFORE WE, UM, ACCEPT A RESIGNATION AND THEN THEREFORE DON'T FINISH THE INVESTIGATION. UM, THEN I HAD A QUESTION ABOUT SOME OF THE VERBIAGE WITH, UM, IT SAYS THAT A TEACHER CAN SUBMIT THEIR RESIGNATION AND THEN CHANGE THEIR MIND UP TO A WEEK LATER. TO ME, A RESIGNATION'S, A RESIGNATION. AND WE PUT HR THROUGH A WHOLE LOT OF WORK TRYING TO SCRAMBLE TO, TO FILL THOSE POSITIONS. WE'RE ALL ADULTS, WE SHOULD KNOW THAT IF WE SUBMIT A RESIGNATION, WE MEAN IT. UM, SO I'D LIKE TO, TO SEE THAT WEEK, UH, DONE AWAY WITH. AND THEN I WOULD ALSO LIKE TO SEE VERBIAGE ADDED WHERE THE SUPERINTENDENT COULD REQUEST A DELAYED RESIGNATION FOR TEACHERS IN POSITIONS, ESPECIALLY IF THAT POSITION CANNOT BE FILLED BECAUSE IT'S WHEN YOU SIGN, I, I BELIEVE WHEN YOU SIGN A CONTRACT, YOU SHOULD FULFILL YOUR, YOUR DUTY TO THOSE STUDENTS. AND IF WE HAVE TEACHERS LATE, AND I UNDERSTAND THAT, THAT THINGS COME UP, BUT IF WE COULD PLEASE TRY TO WORK OUT, UM, A COMPROMISE WHERE IF WE CANNOT FILL THAT MATH TEACHER POSITION OR, OR OTHER CORE SUBJECT, ESPECIALLY POSITION THAT WE CAN ACCEPT A RESIGNATION, BUT, BUT DATE IT AT A, A LATER DATE ONCE WE CAN, CAN FILL THE, THE POSITION OR AT THE VERY LEAST, COMPLETE THE, THE SEMESTER. AND MAYBE THE ONLY, UM, EXCEPTION TO YOUR COMMENTS MIGHT BE IF THAT TEACHER IS BEING PROMOTED TO AN ADMINISTRATIVE POSITION, UM, AND IT IS A CAREER CHANGER FOR THEM. UM, I WOULDN'T PROFESSIONALLY WANT TO STAND IN THEIR WAY. WELL, I DON'T WANNA STAND IN THEIR WAY, BUT I ALSO DON'T WANNA STAND IN, IN THE WAY OF THE CHILD'S EDUCATION IF THEY OH, I, I GET THAT. YEAH. OKAY. AND SO I THINK, UH, YOUR POINT'S WELL TAKEN THAT WE CAN FIND SOMEBODY, UH, AS SOON AS WE FIND SOMEBODY, UH, WE NEED TO RELEASE 'EM. PARTICULARLY IF IT'S A PROMOTION INVOLVED. OH YEAH. AS SOON AS WE FIND SOMEBODY WE COULD, WE COULD RELEASE. I JUST DON'T WANNA LEAVE STUDENTS WITHOUT, [00:30:01] WITH, WITH JUST A, A, A SUB. WELL, ANY OTHER SUGGESTIONS FOR THIS POLICY? WHERE DID THIS, DID WE GET THIS FROM SOME OTHER SCHOOL DIVISION OR JUST WE JUST CAME UP WITH IT OURSELVES? OR HOW DID, HOW DID THE REWRITE OF IT, OF THE THIS PARTICULAR RED LINE POLICY? IF, IF I MAY, I'D LIKE TO DEFER TO HR TO HELP KIND OF PROVIDE SOME CLARIFICATION. SHE DIDN'T KNOW I WAS GONNA DO THIS, SO PLEASE PAUSE FOR A MOMENT OF I CAME PREPARED. THAT'S OKAY. THANK YOU, MR. DRAKE. YOU'RE WELCOME. I STARTED A EMAIL TO GO OVER, UM, A FEW THINGS FROM THAT. SO, UM, OFF THE SOCIETY OF HUMAN RESOURCE MANAGEMENT IS A REALLY GOOD DEFERRAL BECAUSE IT'S WENT THROUGH THE ENTIRE LEGAL PROCESS AND IT'S JUST KIND OF BEST PRACTICE FOR SOME OF THE RESIGNATIONS. SO THAT'S THE MAIN SOURCE. OKAY. UM, AND THEN MS. SALAND FOR JUST REFERENCE POINTS, NOT THAT I DISAGREE WITH THE RETRACTION OF A ONE WEEK, BUT THAT'S ACTUALLY BUILT INTO THE CODE OF VIRGINIA. IT'S A COPY AND PASTE OVER. SO I KNOW THERE'S A FEW THINGS IN THERE THAT I WASN'T PARTICULAR ABOUT, BUT IT'S THE VIRGINIA CODE. AND SO I DID LEAVE THAT IN THERE. BUT, UM, I DID TAKE NOTE TO ADD AND LOOK AT THE WORDING FOR THE OTHER SIDE. OKAY. THANK YOU. YOU'RE WELCOME. THANK YOU MR. I ANY ADDITIONAL QUESTIONS FOR DR. NER? OKAY. I THINK THAT'S IT FOR THOSE OF YOU. THANK YOU. THANK YOU. ALL RIGHT. [5.A. Board Member Requests] NEXT UP THIS EVENING WE HAVE BOARD MEMBER REQUESTS. MRS. LOW. I DON'T HAVE ANY THIS EVENING. DR. FUNK. NONE. THANK YOU MR. MCFADDEN. NOT A THING. MS. SALANS. I HAVE A COUPLE, UM, WHICH I THINK YOU, YOU KNOW, SINCE YOU WERE AT THE FACILITIES MEETING, UM, WHAT SOME OF THESE WILL BE FOR THE WORK, FOR THE NEXT WORK SESSION. I'D REALLY LIKE TO SEE US GET ON ON THAT AGENDA. DISCUSSION ABOUT THE FACILITIES USAGE FEE. IT'S, UM, BEEN BROUGHT TO OUR ATTENTION THAT WE HAVE A LOT OF OUT OF COUNTY, UM, TEAMS AND WHATNOT COMING INTO RENT OUR FACILITIES BECAUSE OUR FACILITIES RENT AT SUCH A LOW PRICE. BUT THEY ALSO PUT A LOT OF WEAR AND TEAR ON OUR FACILITIES. AND AS, AS WE ALL KNOW, OUR FACILITIES ARE FUNDED PRIMARILY THROUGH WARREN COUNTY TAXPAYER RESIDENCE MONEY. SO I WOULD LIKE TO SEE COUNTY RESIDENTS COUNT COUNTY BASED PROGRAMS, GET FIRST DIBS ON THE, ON THE FACILITIES, AND THEN ALSO HAVE, UM, HAVE OUT OF COUNTY USAGE FEES BE SUBSTANTIALLY HIGHER THAN THE, UH, THE IN COUNTY RESIDENT FEE. UM, I'D ALSO LIKE TO SEE ADDED TO THE WORK SESSION, UM, THE DISCUSSION AND POSSIBLE SLIGHT VERBIAGE CHANGE TO THE MEALS TAX, UM, AGREEMENT. THEY CALL IT THE JOINT SETTLEMENT AGREEMENT. AND I KNOW THAT THAT'S SOMETHING WE HAD DISCUSSED AT, UH, THE BEGINNING OF SUMMER WITH THE BOARD OF SUPERVISORS AT OUR FACILITIES COMMITTEE MEETINGS. BUT, UM, IT WAS STATED AT, AT OUR RECENT MEETING THAT IT WOULD HAVE TO BE OUR BOARD THAT BRINGS THAT REQUEST FORWARD TO THEIR BOARD. UM, WHAT I'M SEEING IS THAT, SINCE, LET ME REWIND A LITTLE BIT. BACK IN 2004, WE HAD A, A REFERENDUM VOTE WHERE WE PAY A MEALS TAX IN THIS COMMUNITY, THE VOTERS VOTED TO PAY A MEALS TAX IN THIS COMMUNITY, WHICH WOULD FUND CAPITAL IMPROVEMENT FOR OUR SCHOOL SYSTEM. AND THEN, UM, THERE WAS A LOT OF RIGAMAROLE BETWEEN THE COUNTY AND THE TOWN. I'LL SPARE YOU ALL THE DETAILS, BUT IN 2018, I BELIEVE IT WAS, THEY, THEY SIGNED THIS JOINT SETTLEMENT AGREEMENT. MAYBE IT WAS 2019, UM, WHERE SOME OF THE, THAT MEALS TAX MONEY IS TAKEN AND SPENT ELSEWHERE. AND I THINK WHAT WE'RE STARTING TO SEE ARE, UM, THE RESULTS OF, OF, OF THAT WHERE WE ARE HAVING, WE'RE STRUGGLING TO KEEP UP WITH MAINTAINING OUR FACILITIES. IT'S, IT'S WONDERFUL THAT WE USE THAT MONEY AND WE, WE BUILT NEW SCHOOLS, RENOVATED SCHOOLS, BUT IF WE DO NOT MAINTAIN THEM AND WE DON'T INVEST IN MAINTAINING THEM, WE'RE GOING TO SEE DEGRADATION OF OUR BUILDINGS AS A WHOLE. UM, SO I THINK WE CAN WORK OUT JUST SOME SLIGHT VERBIAGE CHANGES TO, UM, TO MAKE THAT WORK OUT BETTER IN FAVOR OF THE SCHOOLS. AND THEN FINALLY, I WOULD LIKE FOR US TO DO, AS WE HAD, HAD, UH, DISCUSSED BRIEFLY BEFORE, WHICH WAS, UM, GETTING A POLICY IN WRITING WITH REGARD TO LIMITING OR PROHIBITING SOCIAL [00:35:01] MEDIA USAGE BETWEEN STUDENTS AND STAFF MEMBERS. AND THAT'S ALL IF I COULD RESPOND TO ONE. UM, AND THAT, AND I DO HAVE MY MIC ON THIS TIME, , UM, THE SOCIAL MEDIA POLICY IS IN PROCESS. UM, WE'VE HAD A COUPLE OF REALLY GOOD EXAMPLES THAT WE'RE, WE PLAN TO BRING FORWARD. UM, PERFECT. THANK YOU. AND IN TERMS OF FACILITY USE AND THE MEALS TAX, I'M ANTICIPATING THIS WORK SESSION TO BE FAIRLY LONG. SO WHAT WE MAY DECIDE TO DO AS AN ADMINISTRATIVE STAFF IS GIVE YOU INFORMATION AHEAD OF TIME AS WE COLLECT IT SO YOU CAN READ OVER IT. OKAY. UM, SO THEN THERE'S MEANINGFUL DISCUSSION. I MEAN, YOU'RE NOT HITTING THE INFORMATION CALLED BEFORE THE WORK SESSION. OKAY. AND UNLESS SOMEONE ELSE HAS SOMETHING, I DON'T THINK THAT WE HAVE A REASON TO GO INTO EXECUTIVE SESSION THIS EVENING. OKAY. [7. Approval of Closed Meeting Item(s)] AND I'D LIKE TO ASK FOR AN APPROVAL OF THE PERSONNEL REPORT AND PERSONNEL REPORT. ADDENDUM. I MOVE THAT THE SEPTEMBER 3RD PERSONNEL REPORT AND PERSONNEL REPORT ADDENDUM BE APPROVED AS PRESENTED. IS THERE A SECOND? I SECOND IT. ALL THOSE IN FAVOR? AYE. AYE. AYE. OPPOSED? NO. I DON'T BELIEVE I HAVE ANYTHING ELSE THIS EVENING. SO . * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.